Request for Proposals–CM/GC Contractor for Wastewater System Improvements

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Sealed Proposals for Construction Manager/General Contractor (CM/GC) services for City of Estacada’s (Owner) Wastewater System Improvements (Project) will be electronically received from Proposers by Shawn Spargo, Project Engineer, via QuestCDN VirtuBid at https://www.questcdn.com/auth/login/.  (QuestCDN Project #8990781) until 2:00 P.M., (PST), on March 20, 2024. Before Proposers can submit their Proposals, they will need to register with Quest CDN here: https://www.questcdn.com/auth/login/.  There is no cost to register. Owner will not accept late Proposals or Proposals that are faxed, mailed or emailed. The Proposals will not be publicly opened or read aloud.

The Project includes the following components:

1. Preconstruction services, including value engineering, constructability and construction sequence reviews, preparation of a Guaranteed Maximum Price (GMP) proposal, and other
2. Construction services, including but not limited to:
   1. Site clearing and earthwork cut and fill to achieve grading of the Project
   2. Construction of a new Wastewater Treatment Plant including
      • Influent sewer
      • Headworks, MBR, and Solids Buildings
      • New site electrical, switchgear, instrumentation and controls.
      • Administration building and odor control.
      • Replacement of plant outfall pipe and diffusers.
   3. Demolition of current Wastewater Treatment Plant after start-up of new plant.

The Project schedule is regulatory-driven, and Owner is undertaking CM/GC services with the expectation of an accelerated schedule relative to a traditional design-bid-build approach.

Achieving substantial completion of the Project by September 1, 2026, including commissioning, start-up and performance testing and final completion, by October 30, 2026 is a high priority for Owner.

Owner wishes to hire the CM/GC Contractor to benefit from, among other things, the CM/GC Contractor’s assistance in Project planning. Services will be provided in two phases: Phase I, pre-construction services, and Phase II, construction services as described in the attached RFP. The CM/GC Contractor will provide pre-construction services throughout the design of the Project. At the completion of the design, or at any point in the pre-construction phase, prior to the completion of design, as may be required by Owner, the CM/GC Contractor will be required to provide a GMP Proposal to act as the CM/GC Contractor for the construction and assume the risk of delivering the Project on schedule at or under the GMP. Acceptance of the GMP Proposal, issuance of a GMP Amendment by Owner and Notice to Proceed will initiate the construction phase, which will include providing construction of the Project.

The site of the Project is located at 730 Tulip Rd. Estacada, Oregon (Site). Preliminary Engineering Report can be viewed here: https://www.cityofestacada.org/resource-dir/wastewater-treatment-facilities/

The estimated contract price for the construction phase of the Project is $39 Million. This project is being funded by the Oregon Clean Water State Revolving Fund (CWSRF), Oregon Lottery Funding (Business Oregon Funding) and the Build America Buy America Act (BABA), using Federal funds. The CWSRF is administered by the Oregon Department of Environmental Quality (DEQ).

Copies of the RFP can be downloaded from Quest CDN at https://www.questcdn.com/auth/login/ (Website). QuestCDN Project #8990781  If you experience problems downloading the RFP, please contact Shawn Spargo at shawnspargo@kennedyjenks.com

The Proposal requirements, detailed procurement process description, schedule, and evaluation criteria are contained in the RFP. The Proposer shall guarantee the entire Proposal for a period of 90 calendar days from the date of submittal.

Prospective Proposers are required to attend a pre-Proposal Conference at Estacada City Hall, 475 NE Main St. Estacada, that will begin at 10:00 A.M. (PST) on February 29, 2024, and last approximately one hour. The purpose of the pre-Proposal meeting is to discuss the scope of the Project and Proposal requirements. Detailed technical questions may be submitted in writing until 5:00 P.M. on March 13, 2024, but they will be answered, if warranted, by Addenda. Oral statements may not be relied upon and will not be binding or legally effective.

Direct communications on administrative issues, such as viewing and obtaining the RFP and the Bid Holder’s List, to:

Kennedy Jenks

Shawn Spargo

(503) 423-4041

ShawnSpargo@KennedyJenks.com

Prior to submitting its Proposal, Proposers shall be licensed with the Oregon Construction Contractors Board as required by ORS 701, and thereafter comply with the requirements of ORS chapter 701 with respect to licensing. Prevailing wage rates must be paid on the Project in accordance with ORS 279C.800 to 279C.870. Proposers need not be licensed under ORS 468A.720 (regarding licensing of contractors on projects involving asbestos abatement).

Proposers and subcontractors will be required to have a public works bond filed with the Construction Contractors Board before starting work on the Project unless there is an applicable exemption under ORS 279C.836(4), (7), (8), or (9).

Proposers shall be qualified in accordance with the applicable provisions of ORS chapters 279A and 279C in order to submit a Proposal for public work in Oregon.

Owner reserves the right to cancel this solicitation or reject any Proposal that does not comply with all prescribed public bidding procedures and requirements, including the requirement to demonstrate the Proposer’s responsibility under ORS 279C.375(3)(b) as that term is used in any applicable Owner’s Purchasing Rules and ORS 279A.010(1)(r). Owner may reject any Proposal in accordance with ORS 279C.395 and may cancel the solicitation or reject, for good cause, any or all Proposals upon after finding that doing so is in the public interest.

Notice of Intent to Award

Special Requirements

Estacada_CMGC_Addendum 1