Estacada Public Library Board of Trustees

Minutes February 5, 2008

Attending: Bruce Whiting, Suzanne Mahan, Dennis Weber, Katinka Bryk, Margaret Palandech, Malana Ganz

Called to order 7:05 pm

Minutes of January 3 were approved as read.

Librarian’s Report:

Ms. Bryk reviewed the library statistics. After a slump in overall circulation the last few months, it is now up to normal levels. Spending is within the guidelines of the budget as seen in the general ledger.

It was discussed that the City Manager has gone ahead with asking for a legal opinion on the Estacada Library 451 special district, despite Ms. Bryk’s email asking him to wait for the County Counsel to do the research. The Board agreed to write a letter to the CM, asking that expenses not within the budget, and unbudgeted expenses, be reviewed by the Board before expending the funds.

Ms. Bryk explained the success of the Envisionware PC reservation and print management software. Despite a lengthy installation, patrons are using the system relatively easily. The requirement of a valid library card has forced many patrons to pay their fines and return long overdue items. Yea! Ms Mahan requested the signage reflect the ability for guests to use the system.

Old Business:

Ms. Mahan reported on the Friends of the Library. She will meet again with library staff liaison Barbara Bartel to begin appointing officers in early March.

Everyone is invited to the City Council Monday February 11 at 7pm. The Intergovernmental Agreement on the county-wide library service district will be one of the topics under discussion.

The review of bylaws and policies continued. Minor revisions were made to the body of the bylaws. Margaret will revise the Unattended Children Policy. Ms. Mahan moved and Ms. Palandech seconded to accept the Computer Use Policy as written. It passed unanimously. The revisions are very nearly done- good job one and all! We shall do the final acceptance via email.

New Business:

The Flora Community Room fees for small groups and children’s birthday parties was discussed. It was agreed that small parties may pay only the $5 per hour fee and the $500 deposit.

Ms Bryk made the motion and Mr Whiting seconded to accept Malana Ganz as our newest Trustee, Welcome, Malana. In the future Ms Carey at City Hall will wait for minutes from the Board before submitting new Trustee applications to City Council.

Election of officers:

Mr Whiting nominated Mr Weber for treasurer, he was voted in unanimously. Ms Mahan was nominated for Vice President and voted in unanimously.

There is a need to get an agenda together for the City Council work session in early March. Ms Bryk will send out a list of items for discussion.

Meeting adjourned 9:25 pm

Next regular meeting Tuesday Feb 26, 7pm.