ESTACADA CITY COUNCIL MEETING MINUTES

ESTACADA CITY HALL, COUNCIL CHAMBERS

475 SE MAIN STREET, ESTACADA, OREGON

MONDAY, MARCH 10, 2008 - 7:00 PM

 

CALL TO ORDER BY PRESIDING OFFICER      

 

The meeting was called to order at 7:00pm.  Cr. Conditt led in the pledge of allegiance.

 

Present:  Cr. Norm Ernst, Cr. Kay Nelson, Cr. Michele Conditt, Cr. Richard Hartwig, Cr. Brent Dodrill, CM Randy Ealy, CR Denise Carey.

 

Absent:  Cr. Becky Arnold, Mayor Bob Austin.

 

CITIZEN AND COMMUNITY GROUP COMMENTS                                             

 

CONSENT AGENDA                                                                                      

§         Approve February 25, 2008 Council minutes

 

Cr. Nelson moved to approve the consent agenda.  Cr. Hartwig seconded the motion.  The motion passed unanimously.

 

DEPARTMENT & COMMITTEE REPORTS                                                                  

 

City Manager – CM Ealy reviewed the information in the packet.  The Council discussed Urban Renewal and how projects will be coordinated. 

 

PUBLIC HEARING – Annexation Application 2007–03 – Shirley Dunsmuir          

 

Cr. Conditt opened the public hearing for annexation 2007-03, an annexation of 34 acres into the city limits.  She asked the council if there were any conflicts of interest or ex-parte contacts to declare.   Cr. Hartwig stated he had talked to Mrs. Dunsmuir regarding the process and how long it would take. 

 

CP Hoelscher reviewed the Planning Commission findings and recommendation to the City Council of approval with conditions. 

 

Cr. Conditt read the statement regarding evidence and the right to appeal. 

 

Shirley Dunsmuir, applicant, had no further comments but asked that the council approve the application and send to a vote in May. 

 

There were no other comments from the public so Cr. Conditt closed the public hearing.

 

Cr. Hartwig moved to approve Annexation Application 2007-03 as recommended by the Planning Commission.  Cr. Ernst seconded the motion.  The motion passed unanimously.

 

Resolution 2008 – 004 – A Resolution of the City of Estacada, Oregon calling a measure election to submit to the electors of the city the question of annexation of 34 acres into the city limits.

 

Cr. Hartwig moved to adopt Resolution 2008 – 004 – A Resolution of the City of Estacada, Oregon calling a measure election to submit to the electors of the city the question of annexation of 34 acres into the city limits.  Cr. Ernst seconded the motion.  The motion passed unanimously.

 

COUNCIL BUSINESS                                                                                               

 

Solid Waste Franchise Ordinance – CM stated that the ordinance included in the packet was the draft from the garbage haulers with their suggested changes. 

 

Dave White stated that the original franchise is 3% for Walker and 5% from American.  The first new ordinance was 5% for both with Walker’s providing the same free service.  Mr. White stated that most franchise fees are 5% but it is up to the council to decide what they want.  He stated that the county already does an annual rate review and the City could use that review rather than each year spend time on their own review.  He stated it would be perfectly fine for the city to keep reviewing the rates.  He asked for guidance on what should be included in the rate, i.e. yard debris, commercial recycling.  This pricing needs to be spread throughout the rate and not on a one time basis. 

 

Cr. Dodrill felt it may be better to eliminate the in-kind services and have the same franchise fee for both haulers.  Council agreed with this.  Cr. Conditt would like to include the yard debris and commercial recycling costs in the rates for all users.   

 

School District Construction Excise Tax Discussion – CM reviewed the information regarding the construction excise tax for the school district.  This would allow a 1% tax on building activity in the city that would go to the school district.  The city would collect the funds at the time of a building permit much like the city SDCs.  The city would then write a check to the school district for their portion less a small percentage for administrative costs.

This will go to the school board in April.  Cr. Dodrill asked if we are obligated if the school passes this tax.  CM stated we would have to sign the agreement in order to begin collecting the money for the school. 

 

City Staffing – CM updated the council on the recent staffing changes.  All public business, including building permits, will be conducted at city hall.

 

CITIZEN AND COMMUNITY GROUP COMMENTS                                                       

 

COUNCIL REPORTS & COMMENTS                                                                 

 

Cr. Dodrill asked when the microphones would be working.  Staff stated to hopefully have everything operating by the March 24th council meeting.

 

Cr. Nelson encouraged everyone to buy tickets for the upcoming concert, The American Trio, with the proceeds going towards the Veteran’s memorial.  She is excited for the changes at city hall and looks forward to everyone working together to provide service to our community.

 

Cr. Ernst stated that it is bittersweet for Chris and Diedre leaving because it is forwarding their careers but it also shows that Estacada has great employees.

 

Cr. Hartwig thanked everyone for passing the annexation so Mrs. Dunsmuir can relax. 

 

Cr. Conditt reminded everyone about SAFACT’s Burgerville night March 15th at 5:30pm at the high school.

 

ADJOURNMENT OF MEETING

 

          The meeting was adjourned at 8:25pm.