MONDAY, FEBRUARY 4, 2008 -
7:00 PM
CALL
TO ORDER BY PRESIDING OFFICER
The meeting was called to order at 7:00pm. Mayor Austin led in the pledge of allegiance.
Present: Cr.
Richard Hartwig, Cr. Norm Ernst, Cr. Kay Nelson, Cr. Brent Dodrill, Cr.
CITIZEN
AND COMMUNITY GROUP COMMENTS
Mayor Austin recognized CR
Carey for her 20 years of service to the city with a card and gift certificate.
Steve Gulliams, Chair of
the Parks & Recreation Commission, encouraged the council to purchase the
Y&E Market property located adjacent to the new
CONSENT
AGENDA
Approve January 14, 2008 Council minutes
Liquor License Application – Change of Ownership –
Estacada Chevron
City Manager salary adjustment
Cr. Nelson asked to remove
the City Manager salary adjustment to council business. It was agreed to move this out of the consent
agenda.
Cr. Arnold moved to
approve the consent agenda with the exception of the City Manager salary
adjustment. Cr. Ernst seconded the
motion. The motion passed unanimously.
Mayor Austin suggested a
6% increase, same as last year. Cr.
Nelson stated that she is concerned that CM will ask for an assistant manager
and she would be hesitant to give this large a raise if that were the
case. Mayor Austin stated at this time
there is no proposal for an assistant.
Cr. Conditt moved to approve a 6% increase in pay for CM Ealy
retroactive to his anniversary date. Cr.
Ernst seconded the motion. The motion
passed unanimously.
DEPARTMENT
& COMMITTEE REPORTS
City Manager – CM Ealy
discussed the Tree USA program and how the trees around town are becoming more
of a community issue. The Council
discussed this issue.
CR thanked CR Carey for
her work on the SCIF funding project and the paperwork required. He also reviewed a tentative February 11th
agenda that would include the library district resolution and the solid waste
franchise agreement. A mid-year budget
meeting will be scheduled soon.
Mayor – Mayor Austin
distributed a newspaper article regarding information on urban reserves and
rural reserves being considered by Metro.
He also discussed the trail from Barton to Estacada. Mayor Austin also stated that the annual SEI
forms required by the Ethics Commission will become a quarterly
submission. He also stated that he will
be out of town for a funeral next Monday.
COUNCIL
BUSINESS
Estacada Enterprise Zone – Jamie Johnk,
Second Consideration –
Ordinance Series of 2007, No. 006 – An Ordinance deleting, amending, and adding
sections of the Estacada Development Code to bring the code into consistency
with the state Transportation Planning Rule (TPR) and recently adopted Estacada
Transportation System Plan.
Cr. Nelson moved to adopt Ordinance
Series of 2007, No. 006 – An Ordinance deleting, amending, and adding sections
of the Estacada Development Code to bring the code into consistency with the
state Transportation Planning Rule (TPR) and other state, county and local
Plans. Cr. Hartwig seconded the motion.
The motion passed unanimously.
Resolution 2008 – 001 – A
Resolution setting metered water rates, standby service rates and reduced water
rates.
CM explained that there
are other revenues than the water fee that help pay for expenses such as
interest received and connection fees.
Cr. Nelson stated that the council had discussed incremental increases
annually so there does not have to be a huge jump every few years. Mayor Austin would also like to see an annual
review and smaller increases with a five year plan to look at projects that
need to be completed with revenues. Cr.
Conditt would like this discussed at the budget meeting level but would not
want to do another one in this year. She
would rather have a bigger increase now and wait at least a year to increase
again. Cr. Dodrill and Cr. Nelson agree
that the increase should be either option B or C.
Cr. Arnold moved to adopt
Resolution 2008 – 001 using option C (base rate increase of 7% and commodity
charge at $3.00/1000 gallons). Cr. Ernst
seconded the motion. The motion passed
unanimously.
Solid Waste Franchise
Agreement
– Cr. Dodrill facilitated a meeting with the people that had asked to be
involved in the discussions on the solid waste franchise through the survey
process.
CM stated that the Council
needs to come up with a draft that they are willing to forward to the haulers
for their consideration. CM stated that
the two haulers that the city currently uses are Dan Walker Disposal and Waste
Connections. There will be separate
agreements for each hauler and they may be slightly different in rates,
service, etc. Mayor Austin stated that
the level in service should be similar for a similar rate if more than one
hauler is used. Cr. Nelson would like to
have the service put out for bid and just have one hauler that offers the same
service for the same price for everyone.
Commercial recycling should be addressed because many businesses have
requested this. Yard debris is also
another issue to consider.
Mayor Austin feels the
most important issue is the same level of service for the same cost. Dave White, Regional Representative for the
Haulers Association, stated that the City sets the standard for the service for
the haulers to provide and set the rate for it. If a hauler chooses not to
provide the service for the rate, they would not be included. CM asked the council if he was correct that
putting the service out to bid is off the table because of the survey answers
that the garbage pick-up service was adequate.
The council agreed that they were not considering putting the service
out to bid at this time.
Cr. Dodrill would like the
yard debris pickup to be separate from the base rate but the rate should be
discussed if someone does want it picked up.
This is the same for commercial recycling services. Recycling services for residential should
remain weekly. The franchise fee for
Walkers would be 3% with the in-kind service provided and Waste Connection
would be 5%. CM will put the length of
agreement in the haulers court for them to make a recommendation.
Staff will prepare an
enhanced draft for the Council to review on February 11th to forward
to the haulers for review and comments.
CITIZEN
AND COMMUNITY GROUP COMMENTS
Timothy Moa, realtor of Y&E Market, asked if the
council had any questions. CM stated
they may have questions after the executive session.
COUNCIL
REPORTS & COMMENTS
Cr. Conditt stated on
March 15th SAFACT will sponsor a Burgerville night in Estacada. There will also be a silent auction.
Cr. Arnold thanked the
garden club and Norma Piper for planting all the plants in the park. She also thanked public works for helping
with the planting. She also feels that
all the businesses in the community are great and thanked Harmony Bakery for
the coffee, cocoa and donuts on Friday and Saturday.
Cr. Nelson thanked
attorney Phillips for attending tonight.
Cr. Ernst thanked Cr.
Dodrill and CM Ealy for their work on the solid waste franchise.
Cr. Hartwig thanked the
public works crew for their phenomenal job during the snow event last
week. He also thanked Ron Smith and
everyone else for their work in the park during the cold weather.
Mayor Austin has talked to
a developer interested in buying the Quadrant Homes property.
EXECUTIVE
SESSION – ORS 192.660 (2)(e) – Real Property Transactions
Mayor Austin announced that the council would
adjourn into executive session under ORS 192.660(2)(e) which allows the Council
to meet in executive session to discuss real property transactions. He asked everyone to leave the room except
those representing the media. There were
no members of the media in attendance.
All the council and staff listed above were present
along with PWD Chris Randall.
Mayor Austin opened the regular meeting.
ADJOURNMENT
OF MEETING
The meeting was adjourned at 9:15 pm.