PARKS & RECREATION COMMISSION MEETING MINUTES

Estacada City Hall, 475 SE Main Street

Tuesday, September 25, 2007 – 7:00 pm

 

Call to Order:

 

          The meeting was called to order at 7:00 pm.

 

Roll Call:

 

Present:  Chair Steve Guilliams, Cm. Lisa Homan, Cm. Zoe Miller, Cm. Dianna Turk, Cm. Tim Arnold, Cr. Becky Arnold, Dave Piper, Sadie Main.

 

Absent:  Cm. Dennis Dahrens, Cm. Matt Soots.

 

Conference Call:  The Commissioners & CM Randy Ealy discussed the idea of a special Parks & Rec. District to build ball fields.  CM Ealy explained to the Commission that a group of people are looking at studying this idea.  He explained that there are a few different ways of accomplishing a Parks and Rec. District.  They can create one inside the city limits, inside the school district boundary, or annex into the County Parks & Rec. District.  CM Ealy informed the Commission that the City Council has been talking and would like P & R to head up a task force that will start working on this. 

 

Chair Guilliams likes the idea of the district, but doesn’t understand how it ties into the County.  CM Ealy answered that they could annex the entire school district boundary into the County P & R District and it goes to a vote of the people.

 

Cm. Homan asked if there was a timeline.  CM Ealy answered that it is pretty soon.  They would want to be on the 2008 election, so they would have to decide within the next 3 months to make the March deadline.

 

CM Ealy explained that it is possible to add this into the Parks Master Plan and Capital Improvements List so that SDC fees can go toward the ballfields.  This is the reason for needing a task force.  Revenue could be split up to go toward youth and senior programs so that everyone benefits.  CM Ealy informed the Commission that the school district is on board. 

 

CM Ealy explained that the Mayor appoints the task force and the City Council confirms it.  He would like 3 or 4 volunteers from the P & R Commission.

 

Cr. Arnold asked what kind of lease this would be.  CM Ealy answered that they could write up and IGA with the school district where they let us use the property and we take the liability. 

 

The Commission agreed that this is a good idea.

 

 

Approve August 22, 2007 Minutes:

 

Cm. Homan moved to approve the minutes as presented, Cm. Arnold seconded the motion.  The motion passed unanimously.

 

 

Citizen’s Concerns & Comments:

         

Marissa – Twisted Creek Ranch discussed the fundraiser that she would like to head up with the P & R group.  They discussed different ideas for fundraisers, i.e. raffles, displays, coloring contest, etc…  She showed the Commissioners the ad that will appear in the newspaper.  The Commissioners decided that they will take part in the fundraiser.

 

City Council Liaison Report:

         

Cr. Arnold informed the Commission that she sent out an email to the Arts Commission about re-painting the P & R donation box but hasn’t heard back from any of them. 

         

 

Commission Business:

 

Wade Creek Park Update-Dave Piper:  Dave informed the Commission that the contract has been signed with CivilWorks NW, and they are working on the site now and the state permit for that terminates on October 19th.  The next step will be restrooms and parking lots, and then playground equipment, pavilion and landscaping.   Dave discussed the budget handout.   The Commission discussed the pavers.  Dave informed the Commission that he hasn’t heard anything from the contractor with the low bid. 

 

 

Spaghetti Feed Follow Up:  The Commission discussed the Spaghetti Feed event. 

 

Commission Appointment:  There was no discussion.

 

Fundraising – Pavers:  Chair Guilliams is worried that they are not selling enough pavers.  Cm. Miller suggested putting an ad in the paper to help sell them.  Cr. Arnold informed the Commission that Sherrie Wirth from Moondance would like P & R presence at her Open House on Saturday October 6, 2007.  The Commission discussed who should write an article for the newspaper about selling pavers. 

 

 

Citizen’s Concerns & Comments

         

          There were none.

 

Commission Report & Comments

         

         

Cm. Homan thanked everyone for their hard work at the Spaghetti Dinner and a big thanks to the Community Center.

 

Cr. Arnold informed the Commission that she will not be at the next meeting.

 

Chair Guilliams informed the Commission that he is very busy with his business and that is why he isn’t at every event.

 

Cm. Miller asked who would like to be on the P & R task force.  Chair Guilliams volunteered.  Cm. Turk volunteered as long as the meetings are in the evenings.

 

Adjournment

 

The meeting adjourned at 8:24pm.