Estacada Public Library Board of Trustees Meeting

Minutes

November 27, 2007

 

Attending: Dennis Weber, Bruce Whiting, Katinka Bryk, Suzanne Mahan

Absent: Florence Tallmon

 

Meeting called to order at 7:05 pm.

Minutes of October 2007 were approved as read.

 

Treasurer’s Report:

Foundation balance is $237,671

Book Nook sales  $750

Community room fees collected YTD  $2,872

 

Statistics:

October 2007 library statistics show a circulation increase of 4% from last year. The County distribution formula shows $305,319 for ESPL in 2008/09. The monthly review of expenses vs. budget shows expenses 4% under the 33% spending marker for this period. City Recorder Carey supplied the beginnings of a breakdown on city expenses embedded in the library funds. Ms. Bryk will request further detail for budget purposes.

 

Librarian’s Report:

  • Ms. Bryk reported that the four security cameras have been installed. She also reviewed a memo to Council regarding all security measures in the library.

 

Old Business:

  • The bylaws review was completed. Ms. Mahan will send out revisions. Policies are next! Ms. Bryk moved to accept the ALA Freedom to View and Freedom to Read statements, as well as the ALTA Ethics Statement for Public Library Trustees. Mr. Whiting  seconded, it passed unanimously.
  • The possible availability of the land to the north was discussed. Mr. Ray of the Library Foundation reported the price as $699,000.
  • The Friends group will be formed. Ms. Mahan will contact interested persons for the steering committee. She has already joined FOLUSA.
  • Mr. Weber will send out to Trustees the draft letter to CM Ealy regarding the status of the Interim Director.

 

New Business:

·        The Strategic Plan Goals and Objectives and Narrative Summary were approved as written. Mr. Whiting made the motion, Mr. Weber seconded; it passed unanimously. The Action Plan will be filled out by the library staff at its December meeting and then the complete Plan will be presented to City Council.

·        It was agreed to contact the Estacada Fire Department Board regarding their possible decision to run a bonding campaign in Nov 2008. Library Trustees will attend the Fire Board meeting and/or write a letter.

·        Keep Our Libraries Open PAC. Mr. Whiting and Ms. Bryk attended the first meeting of this PAC organized to ensure success of the library service district vote in 2008. An initial mailing was done requesting end of the year tax-deductible donations. One of the Trustees or Foundation members needs to serve as point person for this campaign. Ms. Bryk said she would contact the Foundation.

·        Discussion of a best practices approach to our upcoming work session with the City Council in early March resulted in a special meeting of the Trustees scheduled for Thursday January 3rd at 5pm.

 

 

Special meeting: Thursday January 3rd 5pm

Next regular meeting: Tuesday January 29th, 7 pm