Estacada Public Library Board of Trustees Meeting

Minutes

October 30, 2007

 

Attending: Dennis Weber, Bruce Whiting, Katinka Bryk, Suzanne Mahan

Absent: Florence Tallmon

 

Meeting called to order at 7:05 pm.

Minutes of September 2007 were approved as read.

 

Treasurer’s Report:

Foundation balance is $233,349

Book Nook sales  $477

Community room fees collected YTD  $2,565

 

Statistics:

September 2007 library statistics show a circulation decrease of 18% from last year. There was an overall drop of 12% in circulation from last month throughout the county.

The County distribution formula shows $305,319 for ESPL in 2008/09.

 

Librarian’s Report:

  • Ms. Bryk reported the vent timers have been installed in the main reading room yet still need to be done in the Flora Room. With the windows stops in this means that next summer the building will be ready for natural evening cooling.

 

Old Business:

  • The bylaws review continued Ms. Mahan will send out revisions draft for comment.
  • The possible availability of the land to the north was discussed. Ms. Bryk will report when the Library Foundation has contacted the owners.

 

New Business:

·        There was a discussion of the memo Mr. Ealy sent to Dan Zinser regarding the November 2008 library service district vote. It discussed the new Estacada district boundaries which Ms. Bryk pointed out had been modified to our disadvantage. The new “comparinator” now shows a distribution of $574,008 to ESPL if the district passes.

·        There was discussion to form a Friends of the Library group. Ms. Mahan looked into FOLUSA and said it requires only $40 annual dues to affiliate with that national organization. Ms. Bryk made the motion and Mr. Weber seconded that the Board begin the process of forming a Friends of the Estacada Library Group. The motion passed unanimously.

·        There was discussion about the memo Mr. Ealy sent regarding the status of the Interim Director position after that position expires in 2009. He stated that he cannot commit to ”any future library –related employment scenarios” due to “our current financial situation with the Library”. The implications of this are that it is possible that Ms. Bryk could be unemployed after her temporary term as Interim Director. The Board had no intention of that being the case, and had assumed that Ms. Bryk would be able to return to her position as Librarian if she so chose. The Board will send a letter to the Council and the City Manager making that point clear.

·        Ms. Bryk handed out the first draft of the Strategic Plan Goals and Objectives for review and comment.

 

 

Next meeting Tuesday, November 27th 7 pm