ESTACADA CITY COUNCIL MEETING MINUTES

ESTACADA CITY HALL, COUNCIL CHAMBERS

475 SE MAIN STREET, ESTACADA, OREGON

MONDAY, MARCH 26, 2007 - 7:00 PM

 

CALL TO ORDER BY PRESIDING OFFICER                                                                

 

The meeting was called to order at 7:00 pm.  Mayor Austin led in the pledge of allegiance.

 

Present:  Cr. Richard Hartwig, Cr. Norm Ernst, Cr. Kay Nelson, Cr. Becky Arnold, Cr. Michele Conditt, Mayor Bob Austin, CM Randy Ealy, City Planner Mike McCallister, Sadie Main.

 

Absent:  Cr. Brent Dodrill.

 

Mayor Austin noted that the Fire District IGA and Executive Session would be postponed.

 

CITIZEN AND COMMUNITY GROUP COMMENTS                                                       

         

CONSENT AGENDA                                                                                      

§         Approve February 26, 2007 Council minutes

§         Planning Commission Appointment – Dennis Anderson

§         Estacada Tourism Committee – Dissolve

 

Cr. Nelson moved to approve the consent agenda.  Cr. Hartwig seconded the motion.  The motion passed unanimously.

 

PUBLIC HEARING – Subdivision Application #2006-2 – William Hilands             

 

Mayor Austin opened the public hearing and asked the council if there were any ex-parte contact or conflicts of interest to declare.  Cr. Hartwig stated that he had talked to the applicant.

 

CP McCallister reviewed the Planning Commission recommendation of approval with conditions. CP McCallister gave some background information on the property.  CP McCallister answered questions from the Council.

 

Bill Hilands, applicant, noted that the park fragment has been eliminated; it was a historical fragment that has gone away.  The storm water is a little bit shallow on Darrow Road.  He would like to come to an agreement with the engineers and Chris Randall about the storm water.  He doesn’t have the depth to keep the storm water off the bluff.  Mr. Hilands discussed the half street improvements and answered questions from the Council.  He thanked the Council for their time. 

 

Mayor Austin asked if there were any pubic comments regarding the application.  There were none. 

 

PW Director, Chris Randall answered questions regarding utility issues such as the storm water run off.  Mr. Hilands asked about storm water specifically and whether CP McCallister addressed this issue.  Cr. Arnold pointed out that it was addressed in Exhibit 3.

 

Mayor Austin thanked Bill Hilands for addressing the Council.

 

Being no further public comments, Mayor Austin closed the public hearing.

 

Cr.  Hartwig moved to approve Subdivision 2006 –02 with conditions as stated in the Planning Commission Recommendation.  Cr. Arnold seconded the motion. Roll call vote:  Cr. Arnold-yes, Cr. Conditt–yes, Cr. Ernst–yes, Cr. Hartwig–yes, Cr. Nelson–yes, Mayor Austin-yes.  Motion passed 6-0.

 

DEPARTMENT & COMMITTEE REPORTS                                                                  

 

Interim Library Director – Library Funding update – Interim Library Director Katinka Bryk thanked the Council for giving Beth a chance to take a break.  She reviewed the information in the packet regarding library funding.  Cr. Conditt commented on the Audio books.  Ms. Bryk answered questions from the Council.  Bryk noted that there would be a Gala on Friday, August 24th at the Estacada Library. 

 

City Manager – CM Ealy briefed the Council on 4th Street and the bids received.  PWD Randall answered questions from the Council.  CM Ealy told the Council about two meetings on April 5th, TSP and Museum.  Cr. Arnold addressed the public regarding the Museum requirements.  If interested, please come to the meeting.  CM Ealy noted that the engineering for Wade Creek Park is underway.  Cr. Nelson and CM have been meeting with Walker’s Disposal regarding the solid waste franchise. 

 

Mayor Austin commented on how the city’s recycling center is really being utilized; capacity may need to be expanded at some point.

 

Mayor – Mayor Austin informed the Council on some meetings he will be attending and what Metro is planning regarding the Urban Reserves Council.  He will report on his Washington DC trip later. 

 

COUNCIL BUSINESS                                                                                                        

 

City Hall Facility Planning Update – Dave Morey, SRG – Dave Morey and Dave Bugni displayed their visual aids and discussed the remodel project handouts.  Mr. Bugni discussed the structural issues with the building.  Mr. Morey answered questions from the Council.

 

Mayor’s Ball – Cr. Conditt reviewed the information in the packet and asked the Council to commit $5,000 for the ball.  CM thanked Cr. Conditt for working on this.  Cr. Arnold made a motion to have the Mayor’s Ball on July 21, 2007 at the Timber Park with tickets being $30 per person and the City committing $5,000 to the ball.  Cr. Ernst seconded the motion.  The motion passed unanimously. 

 

Fire District IGA  - Postponed.

 

CITIZEN AND COMMUNITY GROUP COMMENTS                                                       

 

COUNCIL REPORTS & COMMENTS                                                                 

 

Cr. Ernst thanked Brenda Crosby for her work on the Planning Commission.

 

Cr. Nelson agreed with Cr. Ernst and thanked everyone for coming.

 

Cr. Arnold asked when the 4th Avenue bids were to close.  CM Ealy answered that they are already closed.  Cr. Arnold commented on sad news about RSG sending employees home indefinitely when they reported to work. 

 

Cr. Conditt thanked everyone for coming and thanked SRG for their work on the City Hall project.

 

Mayor Austin thanked everyone for coming.

 

EXECUTIVE SESSION – O.R.S. 192.660(2)(e) – Real Property Negotiations         - postponed.

 

ADJOURNMENT OF MEETING

 

          The meeting adjourned at 8:40 pm.