ESTACADA CITY HALL,
COUNCIL CHAMBERS
MONDAY, JUNE 25, 2007 -
7:00 PM
CALL
TO ORDER BY PRESIDING OFFICER
The meeting was called to order at 7:00 pm. Mayor Austin led in the pledge of allegiance.
Present: Cr.
Becky Arnold, Cr. Brent Dodrill, Cr. Norm Ernst, Cr. Richard Hartwig, Cr. Kay
Nelson, Mayor Bob Austin, CM Randy Ealy, DCR Traci Hovda.
Absent: Cr.
Conditt.
CITIZEN
AND COMMUNITY GROUP COMMENTS
Gary Darling, DL Design,
representing Bill Hilands, Portland, OR, asked the council to consider
reviewing the storm water master plan in the area of his client’s subdivision
(Darrow Road). He discussed the basin in
this area that could benefit from a public storm drain along Mr. Hilands
property. Mayor Austin stated Mr.
Hilands was at the last meeting and council directed him to work with
staff.
Bill Hilands received a
letter from Curran McLeod as a follow up from the last council meeting. Mr. Hilands still feels this public storm
system is a good idea. He would still
like to have the council review the storm drain plan. He feels perhaps the city engineer should put
a price on the review to determine if it is feasible for the city to do a
review of the plan.
CM Ealy stated staff is
still reviewing the options and will schedule a workshop for council to
consider the options.
CONSENT
AGENDA
§
Approve June 11, 2007 Council minutes
§
Estacada Library Board Appointments
§
Estacada Area Arts Commission Appointments
Cr. Arnold moved to approve the consent agenda. Cr. Nelson seconded the motion. Motion passed unanimously.
DEPARTMENT
& COMMITTEE REPORTS
Clackamas County Sheriff’s
Report –
Lt. Chuck Slaney reviewed the May activity report and answered questions. The deputies have been out walking the area
more and there has been more activity now that school is out and the weather is
getting warmer.
City Manager – CM Ealy stated that the
TSP would be on the council agenda on July 23rd. CM will try to get a draft to council to
review after the TAC and CAC meet on Thursday.
The paving overlays were completed this week and striping should be done
shortly.
Cr. Arnold wanted to know
what prompted the letter from the library board regarding personnel
issues. She doesn’t feel the Library
Board should be recommending salaries and she also feels that when someone
steps into a new position they don’t necessarily go to that same salary level
as the last person. Cr. Arnold stated
Katinka is doing a great job, but did agree to step into this position and just
had her annual salary review. She felt
the letter didn’t state factual information and was out of line.
Jack Townes stated that
the foundation has always discussed and recommended staff salaries. He feels the council is collecting
information from many other facets throughout the community, not working
directly with the library. He would like
to see the council take their recommendations seriously because they work and
research the issues greatly.
Bruce Whiting, president
of the library board, stated that the Estacada library director is the lowest
paid of anyone in the county library system.
Cr. Arnold reiterated that discussing the prior persons salary with
errors really bothered her – even though she really loves the entire staff up
there.
Cr. Nelson doesn’t like
hearing that just because some other city pays more we should. We are a small city and we pay what we
can. She feels all staff is worth more
than they get, and there isn’t always something we can do about it.
Cr. Arnold asked about the
Tourism Committee awards. CM stated the
list in the packet is the list of the recipients of the tourism grant monies.
Interim Library Director, Katinka Bryk, reviewed
the library statistics that were in the packet.
She also attended the County Commissioners meeting regarding county
funding.
Mayor Austin discussed upcoming
meetings and events this summer. He
encouraged everyone to donate and participate in the many things Estacada has
to offer.
PUBLIC
HEARING – State Shared Revenues
§
Resolution 2007 – 009 – A Resolution relating to municipal
services State Shared Revenues.
Mayor Austin opened the
public hearing regarding state shared revenues and asked for public input. There was none. Mayor Austin closed the public hearing.
Cr. Nelson moved to
approve Resolution 2007 – 009 – A Resolution relating to municipal services
State Shared Revenues. Cr. Arnold
seconded the motion. The motion passed
unanimously.
PUBLIC
HEARING – 2007-08 City of Estacada Budget
§
Resolution 2007 – 013 – A Resolution adopting,
appropriating, levying and categorizing taxes for the 2007-2008 city budget.
Mayor Austin opened the public hearing regarding the
2007-08 City of Estacada Budget. CM Ealy
reviewed his amended budget message and the major projects budgeted for in the
upcoming budget.
There was no public input. Mayor Austin closed the public hearing.
Cr. Ernst moved to approve
Resolution 2007 – 013 – A Resolution adopting, appropriating, levying and
categorizing taxes for the 2007-2008 city budget. Cr. Arnold seconded the motion. Roll Call Vote: Cr. Hartwig-yes, Cr. Ernst-yes, Cr.
Nelson-yes, Cr. Dodrill-yes, Cr. Arnold-yes, Mayor Austin-yes. The motion passed with 6 yes and 0 no.
COUNCIL BUSINESS
Resolution 2007-014 – A
Resolution for the purpose of transferring appropriations per ORS 294.450. CM Ealy reviewed the resolution.
Cr. Nelson moved to
approve 2007 – 014 – A Resolution for the purpose of transferring
appropriations per ORS 294.450. Cr.
Hartwig seconded the motion. The motion
passed unanimously.
Code Compliance Contract – CM Ealy reviewed his
staff report and asked council for approval to move forward with the proposed
contract.
Cr. Nelson feels we are
going to need more than a 2-day a week officer as our community grows. She asked if we could get this company to
train our current employee that has worked in this area in order to provide us
with a long-term solution. CM feels that
we should contract with this company as a short-term high impact solution and
then work hand in hand with training someone for a long-term solution.
Cr. Dodrill asked how the
job responsibilities of the current code enforcement employee would change with
the new contract. PWS Randall stated the
plant is in need of additional help and so he will spend 2-3 days working in
the plants, as well as additional maintenance work. PWS stated our employee has attended every
seminar we could send him to and feels this was his personal project since he
started it for the city. The city just
hasn’t seen the level of expertise in the area and the outcome we need.
The council discussed the
issues and feels that results without heavy fines are important.
Cr. Arnold moved to
authorize CM Ealy to negotiate a contract and bring back for a final
review. Cr. Nelson seconded the
motion. Motion passed unanimously.
Library Signage Consideration – CM reviewed the
proposed contract in the packets.
Jack Townes, Library Foundation, stated this is just a conceptual drawing at this point. He discussed the materials being proposed. He discussed the kind of things they would welcome the cities help in such as trenching for the power and the installation of the sign.
Cr. Arnold asked if they
are asking the city to pay for this. Mr.
Townes stated the foundation is paying for a large portion and they are looking
for the cities assistance. He stated
they are looking for $5,000 of general fund money for the project. CM Ealy clarified that staff is just looking
for council willingness to work on this project, not disperse funds. Mr. Townes stated they are trying to get this
done and installed before the September gala event and the final landscape work
that needs to be done.
Cr. Arnold asked about the
exclamation point on the sign and stated she doesn’t like it. Mr. Townes stated there was history with this
exclamation point on the previous sign at the library.
Mr. Ernst asked if we are
looking for other bids or if they want to single source it out. Mr. Townes has researched commercial signs,
but feels this is a good project for an artist and feels they are in the right
ballpark with this artist.
The council discussed the
proposal and the options. Cr. Dodrill is
uncomfortable committing to something without seeing the final plan. He asked who has final say over the final
layout. CM feels we should see the final
drawing and final contract in order to keep it from going over budget. Mr. Townes stated the artist isn’t going to
do any additional work without a commitment.
He recommended the council view her website with her other work. He stated the foundation and library board
will keep tight reign on this project and will keep it from running over
budget. Mr. Townes also agreed to let
council have final approval over the design.
Cr. Nelson isn’t comfortable making a decision
tonight. Mayor Austin suggested tabling
this until the next meeting to solidify the final figures and allow time to
view the artists website.
Cr. Arnold feels the city needs to be very frugal
with their monies – especially with the upcoming city park. She doesn’t feel the sign is necessary for
the operation of the library and we need to be wise with our money. She doesn’t feel she can support this project
at this time, maybe down the road.
Cr. Hartwig feels we should move forward with the
truss and electrical part of the sign and allow the final landscaping to be
done. Then the final sign portion can be
done down the road.
CM stated he would attend the next foundation
meeting and discuss it with the board.
Consensus was to defer this to the July meeting.
Katinka said she worked on the project out front and
said it went over budget because of the decisions the council made. This price is set and isn’t going to
change.
Mayor Austin feels if he asked for a motion tonight
it wouldn’t pass. He’d rather see it
wait until July and perhaps pass with more information.
CITIZEN
AND COMMUNITY GROUP COMMENTS
There was none.
COUNCIL
REPORTS & COMMENTS
Cr. Hartwig asked about
future paving projects. He would like to
see this library sign project move forward.
He wished Lillian Johnson a happy 100th birthday, as well as
Salia Garcia a happy 93rd birthday.
Cr. Nelson asked the Mayor
to do a proclamation for Lillian’s birthday.
Mayor Austin suggested inviting her to participate in the 4th
of July parade.
Cr. Ernst discussed the
Relay for Life event this Friday night at the High School to support the
American Cancer Society. He thanked the
visitors tonight.
Cr. Nelson stated her team
is actively collecting cans for the Relay for Life fundraiser. She also discussed a 4th of July
fundraiser she is working on. She asked
CM what kind of loss the city is seeing in sewer because of the mill
closing. PWS will report back with the
difference in volume. She hopes to see
everyone over at the track Friday night.
Cr. Arnold thanked
everyone for participating in the golf tournament. It was a large success in raising funds for
the 4th of July event.
Mayor Austin thanked
everyone for coming.
ADJOURNMENT
OF MEETING
The meeting was adjourned at 8:40 pm.