MONDAY, JANUARY 8, 2007 - 7:00 PM
CALL TO ORDER BY PRESIDING
OFFICER
The meeting was called to order at 7:00 pm. Mayor Austin led in the pledge of
allegiance.
Mayor Austin, Cr. Arnold, Cr. Conditt and Cr.
Dodrill took their oaths of office.
Present: Cr.
Becky Arnold, Cr. Michele Conditt, Cr. Brent Dodrill, Cr. Norm Ernst, Cr.
Richard Hartwig, Cr. Kay Nelson, Mayor Bob Austin, CM Randy Ealy, CR Denise
Carey.
Elect Council President – Cr. Hartwig nominated Cr. Nelson. Cr. Conditt nominated Cr. Arnold. Mayor Austin called for a show of hands: Cr. Nelson – Hartwig, Nelson, Dodrill. Cr. Arnold – Conditt, Arnold, Ernst,
CITIZEN AND COMMUNITY GROUP
COMMENTS
Angel Austin, Estacada Area Arts Commission, would
like the amount of a qualified project to be $25,000 instead of $50,000.
Dean Holden, Dean Holden Enterprises, asked why the
restrooms are left to phase II in the
Gloria Polzin, Chair of the Estacada Area Arts
Commission, announced that the schedule for the upcoming arts and culture
series would be distributed by the end of the month.
CONSENT AGENDA
Approve
December 11, 2006 Council minutes
Cr.
Nelson moved to approve the consent agenda.
Cr. Hartwig seconded the motion.
The motion passed unanimously.
DEPARTMENT & COMMITTEE
REPORTS
City Manager – CM Ealy reviewed the information from
his staff report in the packet. CM asked
the council to review their calendars to set a mid-year budget review meeting
and a goal-setting meeting. The Council
agreed to have a budget work session at 6:00pm on Monday, January 22 before the
next council meeting. It was council
consensus to have a 4-hour goal-setting workshop on February 3rd
from 8:30am – 12:30pm.
The Council asked staff to order two more
microphones so each councilor has their own.
Mayor – Mayor Austin distributed and reviewed a
report.
COUNCIL BUSINESS
Appoint
Steve Guilliams, Chair of the Parks & Recreation
Commission, addressed the components of the park. Phase I will include the infrastructure and
some other elements that will bring people to the park. Four firms were interviewed and after much
discussion decided to recommend Vigil Agrimis.
They will complete engineering for at least 30% of the design of the
rest of the park – not just phase I.
Cr. Arnold stated there is a conceptual drawing with
what the community wants in the park.
She stated she is very proud of the Commission for their dedication to
the project and reviewing all of the proposals.
Cr. Arnold moved to approve Vigil Agrimis Design
Professionals for engineering services and to direct staff to negotiate with
this firm for engineering work on
Ordinance Series of 2007, No. 1 – An Ordinance
amending sections 3.24.020 and 3.24.030 of the Estacada Municipal Code
regarding the dedication of public art
– CM Ealy reviewed the staff report asking the Council to approve the
amendments in the Ordinance.
Cr. Conditt asked if the threshold was lowered to
$25,000, does it include public works buildings? CM Ealy stated it does not.
Cr. Conditt moved to adopt Ordinance Series of 2007,
No. 1 – An Ordinance amending sections 3.24.020 and 3.24.030 of the Estacada
Municipal Code regarding the dedication of public art. Cr. Hartwig seconded the motion. The motion passed unanimously.
Foothills Greenway Purchase – CM Ealy reviewed the information in the packet
and the background to the situation. The
Council discussed the proposal and how the area could be used for the public.
Cr. Ernst moved to purchase tax lot 34E 21BD 5900
from
Vac-Truck Purchase – Chris Randall, PWD, reviewed the staff report. The money for the truck would be from the
storm drain and sewer funds. Cr. Hartwig
moved to purchase the vac-truck for $12,500.
Cr. Arnold seconded the motion.
The motion passed unanimously.
CITIZEN AND COMMUNITY GROUP
COMMENTS
Nina Hamilton,
COUNCIL REPORTS &
COMMENTS
Cr. Conditt thanked everyone for their input tonight
and would like an update on the
Cr. Arnold thanked Parks and Recreation Commission
and Dave Piper for their work on the
Cr. Dodrill stated he is excited to be a part of the
city in his new capacity.
Cr. Nelson welcomed Cr. Dodrill and thanked Cr.
Conditt for her work on the Mayor’s Ball.
Cr. Ernst thanked the Parks & Recreation
Commission for their work and Michele for kicking off the Mayor’s Ball.
Cr. Hartwig thanked everyone for coming.
Mayor Austin welcomed Cr. Dodrill. He reviewed some of the issues he will be
working on over his next two years in office.
Cr. Arnold would like to see reports from city
departments in each week of the weekly newspaper – maybe have a revolving schedule;
public works, then library, then admin, etc.
EXECUTIVE SESSION – ORS
192.660(2)(i) – Evaluation of City Manager
Mayor Austin announced that the council would adjourn into executive session under ORS 192.660(2)(i) which allows the Council to meet in executive session to review and evaluate the employment-related performance of the chief executive officer off any public body. He asked everyone to leave the room except those representing the media. He advised the media representatives that they couldn’t report the contents of the executive session.
All the council and staff listed above were present
along with Susan Charriere representing The Oregonian.
Mayor Austin opened the regular meeting.
Cr. Nelson moved to give CM Ealy a 3% Cost of Living
Increase. Cr. Hartwig seconded the
motion. Roll Call Vote: Cr. Arnold-no, Cr. Conditt-no, Cr.
Dodrill-yes, Cr. Ernst-no, Cr. Hartwig-yes, Cr. Nelson-yes, Mayor
Austin-no. The motion failed with 3 yes
and 4 no.
Cr. Arnold moved to give CM Ealy a 6% increase. Cr. Conditt seconded the motion. Roll Call Vote: Cr. Arnold-yes, Cr.
Conditt-yes, Cr. Dodrill-yes, Cr. Ernst-yes, Cr. Hartwig-yes, Cr. Nelson-no,
Mayor Austin-yes. The motion passed with
6 yes and 1.
ADJOURNMENT OF MEETING
The meeting was adjourned at 9:05 pm.