ESTACADA CITY COUNCIL MEETING MINUTES

ESTACADA CITY HALL, COUNCIL CHAMBERS

475 SE MAIN STREET, ESTACADA, OREGON

MONDAY, FEBRUARY 26, 2007 - 7:00 PM

 

CALL TO ORDER BY PRESIDING OFFICER                                                      

 

The meeting was called to order at 7:00 pm.  Mayor Austin led in the pledge of allegiance.

 

Present:  Cr. Richard Hartwig, Cr. Kay Nelson, Cr. Brent Dodrill, Cr. Michele Conditt, Mayor Bob Austin, CM Randy Ealy.

 

Absent:  Cr. Norm Ernst, Cr. Becky Arnold, CR Denise Carey.

 

CITIZEN AND COMMUNITY GROUP COMMENTS                                                       

 

CONSENT AGENDA                                                                            

*      Approve February 12, 2007 Workshop minutes

*      Approve February 12, 2007 Council minutes

*      Adopt 2007-08 Council Goals

 

Cr. Conditt moved to approve the consent agenda.  Cr. Hartwig seconded the motion.  The motion passed unanimously.

 

DEPARTMENT & COMMITTEE REPORTS                                                                  

 

City Manager – CM Ealy stated that he had been working on the transition of the Tourism Committee to the Chamber of Commerce.  The City will write a letter to the County Tourism Development Council with the recommendation to have the Chamber of Commerce oversee the Tourism Committee in Estacada.  The Tourism Committee had stated an interest in looking into having the Estacada Community Foundation oversee the funds.  Council discussed that the Chamber is willing to take over the financial responsibility and that in a lot of cities it is the Chamber that does this.  It was Council consensus to have CM Ealy send the letter to the TDC recommending that the Chamber of Commerce take over financial responsibilities for the Tourism Committee.

 

CM distributed a spreadsheet showing upcoming paving projects around the city. 

 

Mayor Austin stated Mayor’s Day at Salem is on Wednesday.  This is an opportunity for city elected officials to talk to state legislators regarding city issues. 

 

COUNCIL BUSINESS                                                                                               

 

CDBG 4th Avenue Project Update – Mark Siriois, Clackamas County, updated the council on the 4th Avenue project.  The environmental study has just been completed so the bid package is being put together and will be advertised soon. 

 

Transportation System Master Plan – CM stated that the target date for adopting the Master Plan is May or June.  Between now and then, there will be various meetings including TAC and CAC meetings along with town halls and council workshops.  There will be two main points when the plan is complete: 1) a CIP list to base SDCs on and 2) a 20-year plan of future roads. 

 

Model Homes – CM stated that this was initiated by a call from a developer asking to build model homes.  PWD Randall reviewed the current code and distributed a model ordinance he drafted from Happy Valley’s code.  He asked the Council to review the ordinance and contact him with any questions, concerns or comments. 

 

Cr. Nelson asked why Molalla did not allow model homes.  PWD Randall stated they had not been approached by anyone about this.  He stated that the advantage of allowing model homes is that SDCs are received earlier in the project.

 

Urban Renewal – CM stated that Urban Renewal money is also used as matching funds for grants that are available.  Staff will continue to distribute information on the Urban Renewal District for outreach to the community before the public hearings begin. 

 

The Council reviewed Table 5 – Annual Costs and Revenues and asked staff to make some adjustments and bring it back at the next meeting for further amending. 

 

The Council discussed being the governing board for the Urban Renewal District and other options available.  Cr. Dodrill stated that it could be very time consuming.  Cr. Nelson feels the Council should be the board as it is in many other cities.

 

CM stated that the Clackamas County Commissioners are going to come out to talk to the city about Urban Renewal and other issues.  Cr. Nelson and Cr. Conditt asked that this be on a night other than a Monday, preferably Tuesday, March 20th. 

 

Cr. Dodrill asked for a spreadsheet that shows what tax monies the fire district will forgo for the Urban Renewal District.  CM will prepare a spreadsheet showing this. 

 

CITIZEN AND COMMUNITY GROUP COMMENTS                                                       

 

COUNCIL REPORTS & COMMENTS                                                                 

 

Cr. Hartwig thanked Alan Hull and CM Ealy for the informative meeting on Wednesday.  He also wished his mom a happy 77th birthday.

 

Cr. Dodrill told the council he spent last Thursday with the City staff touring facilities.  He appreciates all the staff does.

 

EXECUTIVE SESSION – O.R.S. 192.660(2)(e) – Real property transactions         

 

Mayor Austin announced that the council would adjourn into executive session under ORS 192.660(2)(e) which allows the Council to meet in executive session to conduct deliberations with persons designated by the governing body to negotiate real property transactions.  He asked everyone to leave the room except those representing the media.  He advised the media representatives that they couldn’t report the contents of the executive session.

 

All the council and staff listed above were present. 

 

Mayor Austin opened the regular meeting. 

 

ADJOURNMENT OF MEETING

 

The meeting was adjourned at 8:30 pm.