ESTACADA CITY COUNCIL MEETING MINUTES

ESTACADA CITY HALL, COUNCIL CHAMBERS

475 SE MAIN STREET, ESTACADA, OREGON

MONDAY, FEBRUARY 12, 2007 - 7:00 PM

CALL TO ORDER BY PRESIDING OFFICER

The meeting was called to order at 7:00 pm. Mayor Austin led in the pledge of allegiance.

Present: Cr. Richard Hartwig, Cr. Norm Ernst, Cr. Kay Nelson, Cr. Brent Dodrill, Cr. Becky Arnold, Cr. Michele Conditt, Mayor Bob Austin, CM Randy Ealy, CR Denise Carey.

CITIZEN AND COMMUNITY GROUP COMMENTS

CONSENT AGENDA

Approve January 22, 2007 Workshop minutes, January 22, 2007 Council minutes, and February 3, 2007 Council Retreat minutes

Resolution 2007 – 004 – A Resolution adopting SDC charges with inflation adjustments based on the ENR Index for the water, sanitary sewer, storm sewer, transportation system and park system.

Resolution 2007 – 006 – A Resolution of the City of Estacada, Oregon calling a measure election to submit to the electors of the City the questions of annexation of 10 acres into the City limits.

Cr. Conditt moved to approve the consent agenda. Cr. Nelson seconded the motion. The motion passed unanimously.

GUEST PRESENTATION

Shelly Parini, Clackamas Community College, Dean of College Advancement and Executive Director of the Foundation, spoke to the Council about what Clackamas Community College has to offer to neighbor cities and some student success stories. There are 706 students from Estacada enrolled at CCC.

Jessie Rickert spoke on her experience at Clackamas Community College. She is an Estacada grad attending CCC with online classes and working full time. She received an honors scholarship of $2000 that covers most of the tuition. She chose Clackamas because it was close so she could live at home and it was less expensive than a 4-year college. She stated that the biggest difference between high school and college was to be self-motivated and accountable.

Ms. Parini told the Council about the college’s customized training program that could benefit small businesses. There are also grants that can assist a business with workforce assistance from the County.

DEPARTMENT & COMMITTEE REPORTS

Clackamas County Sheriff Report – Lt. Chuck Slaney reviewed the 2006 Annual Sheriff’s Report and answered questions from the Council.

City Manager reviewed the information in his staff report including the letter from Mike McCallister stating he will be training someone else to replace him over the next few months. Cr. Nelson stated that maybe we should look at hiring our own planner. CM stated this could be something that the Council looks at in future budgets.

CM stated that PWD Randall has been busy keeping track of all the street improvements around town and the subdivision developments. CM asked the council to review the 2006-07 goals from the retreat and let him know if there are any changes or additions.

CM showed the Council a rendering of what the north ball fields at the school could look like, including the connection of two new communities that are ready to develop adjacent to the ball fields.

Mayor Austin distributed his report and reviewed the information in the report.

PUBLIC HEARING – 2006-07 SUPPLEMENTAL BUDGET

Mayor Austin opened the public hearing for the 2006-07 Supplement Budget.

CR Carey explained the unexpected revenues and expenditures in the Capital Projects Fund that total $224,096.

There was no public input regarding the supplemental budget.

Mayor Austin closed the public hearing.

Resolution 2007 – 003 – A Resolution adopting and appropriating funds for the supplemental budget for fiscal year 2006-2007.

Cr. Nelson moved to adopt Resolution 2007 – 003 – A Resolution adopting and appropriating funds for the supplemental budget for fiscal year 2006-2007. The motion passed unanimously.

COUNCIL BUSINESS

Resolution 2007 – 005 – A Resolution to change the name of Regan Hill Loop to Regan Hill Lane and Wisteria Lane.

This will be tabled until the next meeting.

Resolution 2007 – 001 – A Resolution adopting and appropriating funds for the supplemental budget for fiscal year 2006-2007.

Cr. Nelson moved to adopt Resolution 2007 – 001 – A Resolution adopting and appropriating funds for the supplemental budget for fiscal year 2006-2007. Cr. Ernst seconded the motion. The motion passed unanimously.

Estacada Veteran’s Memorial Grant Requirement – State Parks & Recreation

CM stated that the City needs to agree to the siting and maintenance of the memorial for at least 20 years from the time of completion for the Estacada Support the Troop Foundation to get this grant from the State Parks & Recreation. Dennis Dahrens stated that the Estacada Support the Troop Foundation would have money to help in the maintenance of the memorial. He is asking for the city’s support.

The Council is supportive of the commitment and suggested that the current agreement be revised to include the 20-year commitment. Cr. Hartwig moved to amend the agreement to include the 20-year commitment for the Veteran’s Memorial. Cr. Arnold seconded the motion. The motion passed unanimously.

Wade Creek Park Contract

Dave Piper, Project Manager, reviewed the background of the project and how it has got to the point it is today, asking the City to sign a contract with Vigil-Agrimis, Inc. for a contract not to exceed $123,706 for Phase 1 planning. The City has received an Oregon State Parks & Recreation grant for Phase 1 of the project. This contract encompasses all of the planning, but the first part will cover all of Phase 1 and 30% of Phase 2. Planning will be completed in June with bid documents complete in July. Construction of Phase 1 will be completed by the end of 2007. The firm price for phase 2 engineering is $80,795. Mr. Piper has reviewed the contract and finds it acceptable. He recommends for Council to approve CM to sign the contract with the approval of the City Attorney.

Cr. Arnold moved to approve the engineering contract Vigil-Agrimis, Inc. for an amount not to exceed $123,706 for Phase 1 and $80,795 for Phase 2 and have CM sign the contract after approval by the City Attorney. Cr. Nelson seconded the motion. The motion passed unanimously.

Mayor’s Ball Update – Cr. Conditt distributed information regarding the Mayor’s Ball. There are numerous dates to choose from and a new cost estimate. Cr. Conditt asked the council to review the information and choose a date they are comfortable with. Page 7 and 8 includes menu options and pricing. She asked for this to be an agenda item for a decision at the next meeting.

CITIZEN AND COMMUNITY GROUP COMMENTS

Nina Hamilton, PO Box 2212, thanked the City Council for their support of RecX and stated that all the paperwork has been turned in except the street closure fee. Unfortunately, she has been noticed to move out of the building her business is in. Because of this she will not longer have a vested interest in the event, therefore she will not be running the event.

Lisa Homan, Volunteers of America, informed the Council that at a recent meeting there was discussion to expand services in the Estacada area. She cannot say much now but this is very positive.

COUNCIL REPORTS & COMMENTS

Cr. Ernst appreciated the workshop on Urban Renewal and is learning more and more about the topic. This could be a positive step for the city.

Cr. Nelson thanked the council for their support on the memorial site. She wished Nina good luck.

Cr. Dodrill asked if the Urban Renewal plan could be changed. CM will have a report at the next meeting regarding this.

Cr. Arnold proposed that the city have an informative article in each weekly paper written by different departments or commissions, i.e. one week public works, next week Arts Commission, next week City Manager, etc.

Cr. Conditt thanked Shelly Parini for her presentation regarding Clackamas Community College. She also asked people to seek understanding regarding Urban Renewal. It is complicated but it could do so much for our downtown core. She wished Nina good luck. She also stated that there were about 9 wrestlers going to state next week from the high school.

Mayor Austin was pleased to hear of all the options offered EHS grads at Clackamas.

ADJOURNMENT OF MEETING

The meeting was adjourned at 8:35 pm.