ESTACADA CITY COUNCIL MEETING MINUTES

ESTACADA CITY HALL, COUNCIL CHAMBERS

475 SE MAIN STREET, ESTACADA, OREGON

MONDAY, APRIL 9, 2007 - 7:00 PM

 

CALL TO ORDER BY PRESIDING OFFICER                                                      

 

The meeting was called to order at 7:05pm.  Mayor Austin led in the pledge of allegiance. 

 

Present:  Cr. Becky Arnold, Cr. Michele Conditt, Cr. Brent Dodrill, Cr. Richard Hartwig, Cr. Kay Nelson, Mayor Bob Austin, CM Randy Ealy, CR Denise Carey.

 

Absent:  Cr. Norm Ernst.

 

CITIZEN AND COMMUNITY GROUP COMMENTS                                                       

 

CONSENT AGENDA                                                                                      

*      Approve March 26, 2007 Council minutes

*      Resolution 2007 – 07 – A Resolution authorizing application for an Oregon Parks and Recreation Department Local Government Grant.

*      Liquor License – Change of Ownership – Tenly Foodmart, Inc

 

Cr. Conditt moved to approve the consent agenda.  Cr. Hartwig seconded the motion.  The motion passed unanimously.

 

DEPARTMENT & COMMITTEE REPORTS                                                                  

 

Lt. Chuck Slaney, Clackamas County Sheriff’s Office, reviewed a handout describing the Index Crime Rate.  He also told the council that Deputy Manley is recovering from surgery to give his brother a kidney.  Both are expected to recover fully.

 

City Recorder – Annual SEI form – CR Carey reviewed the SEI form and instructed the Council to have the form returned by April 15th.

 

City Manager – CM Ealy reviewed his staff report included in the packet. 

 

Mayor Austin told the council that Metro is looking at again expanding the UGB.  Also, April 25th is City Hall Day in Salem and he invited everyone to attend.

 

COUNCIL BUSINESS                                                                                               

 

Wade Creek Park Design Update –Dave Piper, Project Manager, distributed an information sheet showing the three phases of park construction and what elements were contained in each.  Phase I will cost approximately $500,000, Phase II will be $600,000 to $900,000, and Phase III will cost about $500,000 to $700,000.

 

Tracy Johnson, Project Manager for Vigil Agrimis, discussed the plans for the park and the preliminary design of the park.

 

Mayor Austin thanked Mr. Piper, Ms. Johnson and the Parks & Recreation Commission for their work on the project.

 

Fire District IGA – CM attended the Fire Board meeting to discuss the proposed partnership.  This agreement would be in place if, and only if, the Urban Renewal District is put in place.

 

Cr. Conditt would like to see the letter of support from the fire district mailed just as the letter against the district was mailed.  Chief Alan Hull stated that the letter against the district was only mailed to the councilors.

 

Alan Hulls read the letter he has prepared in support of the urban renewal district. 

 

Cr. Nelson asked what the cost of the property was.  CM stated that negotiations have not been completed but the cost was discussed in the last executive session.  Cr. Nelson feels the whole deal has been a behind closed-door agreement and that the council did not authorize the City Manager to produce this agreement.  Cr. Arnold stated that the council was well aware these negotiations. 

 

Mayor Austin stated that this is the time for the council to discuss the agreement and make any changes.  CM Ealy stated that the agreement has been approved to form by both the city and fire district attorneys.  

 

CM would like a decision from council tonight.  The agreement will go before the fire board on April 19th. 

 

Cr. Hartwig asked how this would affect the city from doing other projects if money is tied up helping the fire district.  How does the city recover the cost?

 

Cr. Conditt stated that no money will be spent for the first two or three years of the urban renewal district toward the fire district project.  Cr. Hartwig stated that he thought the city was going to borrow money up front to pay for the property.  CM stated this was the case.  CM stated that the land would be acquired by March 2008.  Cr. Hartwig asked how would we pay the money back?

 

Cr. Conditt moved to approve the IGA between the City of Estacada and Estacada Rural Fire Department with an amendment changing the date in section B – 1 to April 25th.  Cr. Arnold seconded the motion. 

 

CM stated that nothing would be done until the Urban Renewal District becomes affective per Section 7 – B.  He stated that this is a good faith document that the two agencies will work together for the good of the community. 

 

Cr. Dodrill asked how the property would be purchased if the property owner did not agree to the sale.  CM stated that condemnation proceedings would be the next step if this were the case.  Cr. Dodrill asked how the price of the property was determined in condemnation.  CM stated a mediator would decide the price. 

 

PWD Randall stated that the cost of moving the storm sewer along Currin Street would be approximately $100,000 if the street were vacated. 

 

Roll Call Vote:  Cr. Arnold-yes, Cr. Conditt-yes, Cr. Dodrill-yes, Cr. Hartwig-yes, Cr. Nelson-no, Mayor Austin-yes.  The motion passed with 5 yes and 1 no.

 

CITIZEN AND COMMUNITY GROUP COMMENTS                                                       

 

COUNCIL REPORTS & COMMENTS                                                                 

 

Cr. Conditt thanked everyone for coming and thanked everyone working on the Wade Creek Park Project.

 

Cr. Arnold thanked the Parks & Recreation Commission for their work on the park.

 

Cr. Nelson is impressed with the park design and is looking forward to the new park.

 

Cr. Hartwig thanked the County Commissioners for coming out and hopes the IGA process goes well.

 

Mayor Austin thanked everyone for the good discussion on complex issues.

 

ADJOURNMENT OF MEETING

 

          The meeting was adjourned at 8:40pm.