ESTACADA CITY HALL, COUNCIL CHAMBERS
TUESDAY, JUNE 5, 2007 6:30 P.M.
CALL TO ORDER
Chair Butcher opened the meeting at 6:30 pm.
ROLL CALL AND APPROVAL OF
MAY 22, 2007 BUDGET MINUTES
Present:
Robert Austin, Pam Butcher, Michele Conditt, Richard Hartwig (arrived at
6:50pm), Emil Hnidey, Amy James, Gary Lewis, Kay Nelson (left at 7:00pm), Ralph
Branson, Norm Ernst, CM Randy Ealy, CR Denise Carey, PWD Chris Randall, Interim
Library Director Katinka Bryk.
Absent: Becky
Arnold, Donn Christiansen, Jane Troeh, Brent Dodrill.
Bob Austin moved to approve the May 22, 2007 budget
minutes. Kay Nelson seconded the
motion. The motion passed unanimously.
CITIZEN INPUT AND COMMENTS
BUDGET REVIEW
CM reviewed a list of changes made by staff for the
committee to consider.
Kay Nelson would like the Meals on Wheels Program
funded at $10,000 instead of the $5,000 proposed by staff. Bob Austin asked if this was a one-time issue
or will they be asking for this in future years? CM Ealy is not sure if this is a one- year
reduction in Medicaid or not. Michele
Conditt feels that Meals on Wheels is a very important part of this community
but believes that $5,000 is appropriate since we already support the Community
Center through paying water and sewer bills, maintaining the building and
insuring the building.
Austin proposed to cut the Mayors Ball funding to
$4,500 and increase the Meals on Wheels support to $9,500. It was the consensus of the committee to make
this change.
Amy James stated that she would rather fund the
library operations with the $5,000 instead of purchasing a sign. Interim Library Director Bryk stated that the
sign is very expensive to buy and install, approximately $10,000. The Library Foundation has dedicated $5,00 to
the cost of the sign. PWD Randall stated
that his crew could help with the installation of the sign to cut the cost. It was the consensus of the committee to
transfer out the $5,000 to the library for operation and maintenance instead of
for a new sign.
Ralph Branson wants to be sure that the code
enforcement change will not create problems in public safety. He feels that two days a week is not enough
to patrol for cars parked illegally and other safety concerns around the
city.
General Fund CM reviewed revenues & expenditures. The changes discussed above
were made in the non-departmental section of the budget.
Building Fund CM reminded the committee that we contract out for inspection
services.
Library Fund CM explained how the funding has been decreasing each year. Only 15% of library patrons are inside the
city limits leaving 85% of the patrons residing outside the city limits. Bryk stated that the main reason for asking
for the transfer in of $30,000 is to show city support of the library to the
county. This is a political statement at
this time.
Chair Butcher stated that she agrees that it is
important to support the library but feels it would not be fiscally responsible
to take money from the general fund at this time for a political
statement. If the library is $100,000
short next year, the city will have to look to help financially. Branson stated that support could be in other
ways such as an addendum to the budget message that the city will do everything
possible to support the library. Richard
Hartwig agrees with Chair Butcher that there are other programs that need to be
funded with the general fund revenues.
Bryk asked for at least a transfer of $12,000 double the transfer from
last year to show increased support.
Conditt feels that the written support in the budget message would be
adequate this year. Austin agrees but suggested
at least send a $6,000 transfer to make it the same as last year.
It was the consensus of the committee to transfer an
addition $1,000 from the general fund for a total of $6,000 to the
library. This extra $1,000 transfer would
be taken from general fund contingency and the total $6,000 transferred in to
the library would be placed in the library contingency. Also, CM Ealy will amend his budget message
to verbalize the citys support of the library for its continue service to the
community.
Street Fund
CM stated that a new truck is to be purchased and the cost of the truck is
spread throughout all the funds.
Water Fund
CM explained that the mill shutting down and a school district meter being
repaired has influenced the water collections.
Council will be looking at a water rate increase in the next budget
year.
Storm Sewer Fund CM stated that the storm sewer master plan and SDCs would be
updated.
Sewer Fund
CM stated that this fund is fairly healthy.
Bonded Debt
CR informed the committee that one of the G.O. Bonds would be paid off this
year leading to a reduction in property taxes next year. She also explained that Fund 85 and Fund 86
are supported by payments made by property owners that are benefited by the
LID.
MOTION TO APPROVE PROPOSED
BUDGET
Branson moved to approve the 2007-08 budget as amended in the amount of $6,218,535. Hartwig seconded the motion. The motion passed with 9 yes and 0 no.
MOTION TO APPROVE TOTAL AD
VALOREM PROPERTY TAXES
Austin moved to approve a rate of $2.6749 per $1,000
of total ad valorem property taxes to be certified for collection. Lewis seconded the motion. The motion passed with 9 yes and 0 no.
ADJOURNMENT
The meeting was adjourned at 8:15 pm.