PARKS & RECREATION COMMISSION MEETING MINUTES

Estacada City Hall, 475 SE Main Street

Wednesday, January 24, 2007 – 7:00 pm

Call to Order

The meeting was called to order at 7:04 pm.

Roll Call

Present: Chair Steve Guilliams, Cm. Tim Arnold, Cm. Dennis Dahrens, Cm. Lisa Homan, Cm. Zoe Miller, Cm. Dianna Turk, Cm. Matt Soots, Cr. Becky Arnold.

Approve December 27, 2006 Minutes.

Cm. Homan moved to approve the minutes with the following correction: on page 2, Chair Guilliams answered that the City will install the sign, not Cm. Homan. Cm. Miller seconded the motion. The motion passed unanimously.

Citizen’s Concerns & Comments

There were none.

City Council Liaison Report

Cr. Arnold started out by saying that the City Councilors are 100% in favor of the park project and are happy with the way things are going. Cr. Arnold informed the Commission that Public Works told them that they didn’t have to do the street improvements on Phase I. She also mentioned that there are more building permits right now, than all of last year, which will bring in a lot of money through SDC’s.

Cr. Arnold informed the Commission that Nina Hamilton came to the last two City Council meetings and brought up the Rec-Ex event. She asked for insurance and the City offered to take care of that. CM Randy Ealy told her about the road closure fee that the City requires. She asked the Council to consider waiving the fee. Cr. Arnold feels that because Parks and Rec. offered to take over running this event, and she declined, they should not waive the fee. Cm. Homan believes that the businesses that will be blocked off each need to pitch in $10 to pay for it. The Commission agreed that Cr. Arnold needs to tell Nina that the fee should not be waived. Cm. Dahrens is uncertain on how he feels about it.

Cr. Arnold informed the Commission that the Parks & Rec. Commission are not invited to the Council Retreat.

Commission Business

Wade Creek Park – Update – Cm. Homan stated that the last email she read stated that Vigil Agrimis is going to proceed with the survey. Chair Guilliams stated that Vigil Agrimis & Dave Piper are ironing out the language of the contract. They have agreed on the money aspect of the contract. To get started they agreed to start with the survey while they are hashing out the contract.

Cr. Arnold started discussion about the sign that is broken down at the park site. Chair Guilliams will call Chris Randall about this matter.

Cr. Arnold informed the Commission that this project qualifies for 1% for Arts. She told the Commission that they might want to think about that.

Discussion about 1% for Arts started. Cr. Arnold mentioned that it opens up a lot of grant opportunities to the Parks & Rec. Commission because there are a lot of art grants out there. Cm. Arnold will talk to Jane Reid about which artists they should use.

Calendar of Events – 2007 – Cm. Homan started discussion about fundraisers and shared her hand out with the Commission. Cr. Arnold suggests they should combine a lot of different events into one, day long event.

Cm. Dahrens suggests having a mini Salmon Run like they have at Oxbow Park, possibly on Earth Day.

Cm. Turk brought up different outreach events that Parks & Rec. need to consider doing and discussed her hand out.

Chair Guillaims, would like to be a part of Earth Day, like last year.

Cm. Dahrens thinks that Parks & Rec. needs to be a part of the Rec-Ex event. It was decided that the Commission will have a booth at Rec-Ex.

It was decided that P & R will have a booth and a float at the Fourth of July event as well.

Chair Guilliams started discussion about the ground breaking ceremony for the Wade Creek Park.

Cr. Arnold asked the Commission what they thought about approaching local businesses to sponsor different areas of the park, once they come up with the final drawing for the park. Everybody agreed that, that is a great idea.

Cm. Dahrens thinks that when contacting these businesses, they should do it in person first, and then send out the letters. He also thinks they should put businesses and people together and not limit it to only businesses.

Chair Guilliams clarified that they are only separating the way they approach them, and not the way they honor them.

Cr. Arnold suggested getting a video together on what is going on with Parks & Rec. and put it on the City TV station.

Cm. Turk suggested putting everything that the Commission does on stateoforegon.com in the “events” section.

Metal Detector Event – Cm. Homan informed the Commission that she got the permit to use the Timberpark signed by CM Ealy and the request for insurance sent to Tony Dentel at PGE. Cm. Homan discussed the logistics of the event.

The Commission started discussion about different fundraisers to have at the event. Cm. Homan explained the rules of the event and informed the Commission that GPAA helps to get the word out about the event.

Foothills Greenway – Cr. Arnold reported that the City was approached by the County to purchase the Foothills Greenway property. The Council put in a bid for a little over $6,000 and are waiting to hear back.

Citizen’s Concerns & Comments

There were none.

Commission Report & Comments

Chair Guilliams is worried that blowing up the conceptual drawing for the sign they want to make will distort it. He wants to know what it will look like before paying for it, if it doesn’t look good, he has a different format that might work better.

Cm. Homan informed the Commission that she was elected to the Chamber Board and she will not act as a Parks & Rec. Commissioner at Chamber meetings, and vice versa.

Discussion started regarding the painting at Whispering Pines. Final thoughts were that maybe The Spiral Gallery will hang it.

Adjournment

The meeting was adjourned at 8:50 pm.