Minutes
http://groups.yahoo.com/group/EstacadaAreaArtsCommission/
Commissioners
Present:
Gloria Polzin, Jami Berry, Am Griswold,
Janette Kirchhofer, Angel Austin, & Kathleen Wyatt.
Guests Present: Dave Piper and Kate Bast
The meeting was
called to order at 7:02 pm.
The August
minutes were read via email prior to the meeting and approved.
No report
available at time of meeting.
No mail at
this time.
Dave Piper, the Project
Manager, came to update us on the Wade Creek Park project. Background – The Volunteers of America gave a portion of the park property
to the City of Estacada, and the City bought the
adjoining piece owned by Valberg Lumber.
The library was built next door.
Enough additional monies were raised and grants received that the City
Council decided it could build a park around the library. The Master Plan was completed approximately
1-1/2 years ago and was estimated to cost $1.5 million to build.
The project will be
completed in three phases. He brought
the plans to show the commission as well.
The group has hired a contractor to build the 1st phase. The plans and the bid process have been
completed. Phase 1 will include a
restroom, parking lot, two playgrounds, grass, irrigation, picnic pavilion, 23
parking spaces, and the infrastructure.
It all sits on approximately 1 acre – which isn’t a lot but they feel
they have used the space really well.
They are waiting for grants for next year to work on Phases 2 and
3. They will include improvements to
pond and a skate park.
At Dave’s suggestion, the
Arts Commission will wait to use the 1% for Art monies until Phase 2 and/or 3
monies come in as in Phase 1 there won’t be enough to work with to do anything significant.
We will be working on ideas – perhaps “water birds” – and will wait for
updates from this group.
Kate Bast
reported the great success of the 2007 Summer Celebration. She estimated that between 2,000 and 3,000
people were in attendance – of course, the weather cooperated which always
helps! Yeah! We had 120 wonderful volunteers total. We sold a lot of t-shirts this year ($727
worth), which was unusually high in comparison to prior years. Side note – our backpacks did not sell as
well as anticipated. We will continue to
sell them at events and at next year’s celebration. The backpacks didn’t really have a sign so
Jami agreed to make sure there would be a big one for next year’s celebration.
Kate also
reported that the Summer Celebration had approximately $2,058 cash on hand with
income at $23,755 and our expenses at $24,295.61. But she will meet with Traci and get hard
numbers as soon as she can. The
commission thanked Kate for her very hard work this year – it was truly
appreciated.
No report at this time.
No report at this time.
Gloria reminded us that our
annual Fall Retreat was sneaking up. The
date decided on was for September 29th, from 8 am to 12 pm, in
Flora’s Room at the library. We were
very fortunate this year to receive the assistance of the Clackamas County Arts
Action Alliance who will be facilitating this meeting. The main focus of this year’s retreat will be
the Estacada Summer Celebration.
Jami was still
waiting for Estacada Together to meet (September 25) to see what their 2008
lineup will be before deciding on any Arts & Culture dates.
Gloria plans to
ask Debbie Turner and Jen Lewis to assist the commission by creating a FOTA
list by combining the volunteer lists and expanding on that main list by adding
email addresses to it as well. Jami will
be the person who responds to any FOTAs that email us.
The meeting
was adjourned at 8:30 p.m.
The next
meeting will be held Wed., October 3, 2007 at 7:00 pm in the City Council
chambers.
Respectfully
submitted,
Jami Berry,
Secretary