Minutes

ESTACADA AREA ARTS COMMISSION

Wednesday, March 7, 2007

Commissioners Present:

Gloria Polzin, Jami Berry, Am Griswold, Rochelle Shibahara, Janette Kirchhofer, Angel Austin, and Kathleen Wyatt.

Guests Present: None present

The meeting was called to order at 7:04 p.m.

Approval of Minutes

The February minutes were read via email prior to the meeting and approved after one correction.

Financial Statement

Rochelle reported that she met with Traci from the City and they worked out a strategy to get the yearly statement down to one page for the fiscal year. Rochelle will draft a letter to Randy Ealy regarding the request for inclusion in the city budget for next year. Gloria will assist Rochelle before it is sent.

After discussing, a motion was made to have the proceeds from the Silent Art Auction at the Summer Celebration be given directly to the EAAC for our operating budget. It was seconded and passed.

A second motion was made regarding the working budget that Rochelle has created for the EAAC. It was also seconded and passed.

Mail

We received a letter from the NEA regarding the Challenge America grant stating that the EAAC will receive the $10K grant monies. Yeah!

Arts Commission Website

Jami created the EAAC website – www.estacadaarts.org. She has asked everyone to view and give their opinions, suggestions, additions, etc., to her anytime.

Thank You Cards

Kathleen has created a thank you card for Jane and will send it for everyone. Thank you Kathleen.

Public Seating

The policy of not having the public sit at the tables with the commissioners has been brought up again and it was decided to adhere to the set policy that is in place and have all public sit in the public seating areas.

Public Input

None at this time.

BUSINESS – Subcommittee Reports

2007 Summer Celebration

Kate Bast was not present, but sent a report. Eagle Foundry has donated $500, and Les Schwab has promised another donation, probably in April. Norma will be asking the Garden Club for a donation, and she has said there was no word from PGE yet. Jane and Debra Bufton are working on the Key Bank grant application. The music line-up is mostly finalized with two slots or so still undecided. Jennifer Lewis is the Volunteer Coordinator for the Children’s Art Booths. The next ESC meeting will be held March 22 at 6:30 pm in the Flora Room of the Library.

Publicity

Kathleen showed a wonderful letter she wrote for the newspaper editor regarding Am’s show at the Spiral Gallery. It will help with our publicity as well as Am’s. Thank you, Kathleen.

Fundraising

We will all look out for things to buy and sell, i.e., fans, magnets, water bottles, etc. Kathleen has some good resources and will report back at the next meeting.

Community Outreach

Estacada Tourism Committee – Kathleen will attend the next meeting. She will also take on the one-page tourism flyer from the grant monies we received. The project has $1,880 in funds and Kathleen will have a draft by the end of this week. All commissioners will email her any and all known events that will be taking place this year in Estacada.

Oregon Symphony Program – The next event is March 16 at the Auditorium. Angel reported that her class loved the in-classroom performance by the individual musicians better than the total performance. The kids seemed to really connect with the musicians when they were more one-on-one. She also feels if they have the musicians do their classroom work before the performances, the children would enjoy them better.

School Outreach – Mural Art Walk

Angel reported that she has a mock-up mural art walk program created. She will now take the next step by getting them printed and laminated. She will distribute to each school and one to the gallery. Am stated that she would ask Artback about donating the 36 postcards needed for this project.

Public Art Opportunities

Centennial Art Project – No report at this time.

Library 1% for Art – No report at this time.

Wade Creek Park Project – No report at this time. Kathleen agreed to work on this project when it comes up.

Friends of the Arts (FOTA)

The volunteer list will be divided among the commissioners and we will all contact our portions. We will try to get emails for all volunteers and ask them where they would like to be volunteering and what specific strengths they have to share. Rochelle will keep track of the final list via a spreadsheet. Jami has added a FOTA page to the website and will forward to Rochelle any volunteer names.

Arts & Culture Series

Jami reported that everything was going smoothly. The next event is the String Quartet at the Auditorium on March 16 at 7 pm. The Writer’s Night is the next one which takes place April 21. Angel and Janette have volunteered to man the front table. Jami will have the tri-fold done and in place for the evening’s event. We agreed to have cookies, water, and juice for free and have a jar asking for donations.

Artback Postcards

Am volunteered to finish the postcard project, which will entail connecting with the City for insertion of the postcards into the city water bills and distributing the remaining ones to the Spiral Gallery and the Chamber of Commerce.

The meeting was adjourned at 8:35 p.m.

The next meeting will be held April 4, 2007.

Respectfully submitted,

Jami Berry, Secretary