Minutes
Commissioners Present:
Gloria
Polzin, Jami Berry, Am Griswold, Rochelle Shibahara, Janette Kirchhofer, and
Angel Austin. Kathleen Wyatt was absent
Guests
Present: Kate Bast
The meeting was called to order at 10:00 a.m.
The December minutes were read via email prior to the
meeting and approved. The January
minutes were approved after a small correction.
Rochelle handed out a proposed budget for the fiscal year
2007-08 showing revenue and expenses broken out into four different
sections. The budget includes operating
expenses for the EAAC and it was discussed and voted on that we designate the
monies from the Silent Art Auction at the ESC to be earmarked for the
EAAC. It will be posted on our Yahoo
Group page (http://groups.yahoo.com/group/EstacadaAreaArtsCommission/files)
for public viewing.
It was discussed and voted on that the EAAC would be
submitting a request letter and budget proposal to the City in March to
hopefully be included in their annual budget.
No mail to report on.
Rochelle has been keeping this updated thank you,
Rochelle! Jami agreed to put the minutes
onto the Yahoo Group.
Jami has created a website for the EAAC www.estacadaarts.org. She has asked everyone to view and give their
opinions, suggestions, additions, etc., to her anytime.
None at this time.
Kate Bast reported on the different bands that her and Pete
were getting in the musical line-up. She
also said that Jane Reid would be speaking with Brent Dodrill about Sundays
musical line-up and had not heard about that portion yet. The Music Crawl volunteers will be Jennifer
Lewis, Kate, Am, and Jane. They are
working on getting names, ideas, and venues.
Kate also reported on the Shade Committee meeting. It was decided to rent a 20 x 30 tent and a
50 long tent (by Thriftway) and rent 1 set of bleachers this year in an effort
to provide more shade and the same amount of seats. They will also be getting more tables and
chairs this year, and are also thinking about building a mini-stage with an
archway entrance. They estimate it would
increase the costs in this area by $2K to $3K.
The CD project is being handled by Am who went and spoke
with Randy Ealy about using the city attorney for a binding contract. The city attorney has one we can use and Am
will be following up with that and will keep us informed.
Fundraising Kate reported that Quadrant Homes reneged on
the pledge of $3K stating that they didnt feel they are a presence in our
community yet. They told Jane to check
back next year. We have not heard about
the NEA $10K grant yet; Jane said it should be soon.
Graphic Design Work Kate reported that Michelle Griffin
would be unable to do this for ESC this year.
Jami agreed to ask Lesley Atlansky if she would be willing to do this
again this year at a reduced cost.
Artist Vendors Kate reported that Mauragrace already has
quite a few artists lined up and it was looking good for this year.
Estacada Summer Celebration Website Rochelle agreed for
now to update this website but does not want this job forever.
Volunteer Coordinator Kate said she tried to contact
Kathleen about being the VC but was unable to reach her so was looking for a
new coordinator. We suggested she give
her a call on her land line as she was easier to reach there. She agreed.
It was also decided that we need two VCs one for calling and lining up
volunteers and the other to be a logistics onsite person at the ESC.
We were reminded that the next Summer Celebration meeting
would be held on Monday, Feb. 12th at 6:30 pm at the Forest Service
Conference Room.
No report from Kathleen as she was not in attendance. Jami did report that she edited some of the
materials Kathleen left for us. She
handed them out and more changes were made and information was updated. She will re-do for Kathleen. Jami also reported that she has the new
tri-fold and FOTA box. She will help
Kathleen with this job.
Ongoing.
Estacada Tourism Committee No
report available this month.
No report at this time.
Centennial Art Project No report at this time.
Library 1% for Art No report at this time.
Friends of the Arts (FOTA)
No new report.
Jami reported that everything was going along swimmingly.
Gloria reported the postcards are in and are
beautiful. She will confer with
Mauragrace as to the next steps to be taken.
The meeting was adjourned at 11:35 am.
The next meeting will be held March 7, 2007.
Respectfully submitted,
Jami Berry, Secretary