PARKS & RECREATION COMMISSION MEETING MINUTES

Estacada City Hall, 475 SE Main Street

Wednesday, August 23, 2006 – 7:00 pm

Call to Order

The meeting was called to order at 7:05 pm.

Roll Call

Present: Chair Steve Guilliams, Cm. Lisa Homan, Cm. Zoe Miller, Cm. Tim Arnold, Cm. Dianna Turk. Absent: Cm. Dennis Dahrens, Cm. Matt Soots, Cr. Becky Arnold.

Approve June 28, 2006 Minutes.

Cm. Homan moved to approve the minutes, Cm. Miller seconded, Chair Guilliams corrected page three by adding a W to “ade Creek Park”. The motion passed unanimously.

Cm. Miller moved to approve the Workshop minutes, Cm. Homan seconded. The motion passed unanimously.

Citizen’s Concerns & Comments

There were none.

City Council Liaison Report

The City Council Liaison was absent. No report.

Commission Business

Clackamas River Basin Council – Chair Guilliams met with somebody (he cannot remember his name) from the Clackamas River Basin Council and they informed him that they were not quite done with the “fish passage study” on Wade Creek Park. Chair Guilliams informed the Commission that the study will tell them the current condition of the creek and what needs to be done to restore it. The preliminary study is finished, but it is not final yet. The guy told him that he tried talking to the lumber mill and they would not let him on their property because their headquarters (RSG) was not willing to talk with him. He also informed Chair Guilliams that he is confident that fish will come up there and they help with the resources that will help make that happen. Chair Guilliams also informed the Commission that the Clackamas River Basin Council would like to meet with Chris Randall, Randy Ealy, a couple of Parks & Rec. Commissioners and Steve Shibley in September, possibly the 22^nd. Cm. Miller and Cm. Arnold volunteered to be at that meeting.

Skaters for Public Skate Parks – Cm. Soots was planning on talking with the contact from “Skaters for Public Skate Parks” but was not at the meeting to inform the Commission about what was said.

Oakley Estates – Chair Guilliams reported that City Manager Randy Ealy informed him that Quadrant Homes had commented that they believe the park in the Cascadia Ridge subdivision will be ran by a homeowners association. CM Ealy suggested that the Parks & Rec. Commission write a letter to them to clarify that the Parks & Rec. Commission plans on maintaining the park. After discussion, general consensus was to write the letter and clarify the original agreement, as well as request field trip up there for the Commission.

Chair Guilliams showed the Commission a drawing that was given to him by Steve Shibley. The drawing showed the walking path that Steve is suggesting the Commission build along the front of the park adjacent to Wade Street. Consensus was that the park property is only dirt, so the Commission would like help building their park before supporting something that is already there.

Cm. Turk would like to know what happened to the sign that was hanging on the fence that says “Future Home of Wade Creek Park”. Cm. Arnold will make some calls tomorrow and find out where it is.

Cm. Turk suggested the Commission have a sign made up that is a very concise summary of what will be done with Wade Creek Park. She suggested placing it in the courtyard of the library. She would like to have a picture of the park master plan on it and have brochures for the public to take. Chair Guilliams will ask his friend, who makes signs, if he would be interested in making it. If not, Cm. Turk will design it.

Cm. Turk presented to the Commission a draft copy of a brochure she has created to hand out at P & R events. The brochure will have children’s activities (crossword puzzles, etc…) all related to the park on one side, and a donation form on the other. Cm. Miller suggested getting pencils made that say “Wade Creek Park”. Commission consensus was to make the brochures.

Chair Guilliams told the Commission that CM Ealy would like them to be involved in the Recreation Technology Business Showcase Sponsorship on September 15, 2006. Chair Guilliams is confused about why the Commission would need to be there. Cm. Homan thinks there would be no benefit to being there. Consensus was that the Commission will not be doing anything because they do not feel that it is the right venue for Parks & Rec. and are not sure of what they would do there.

Chair Guilliams mentioned that the local paper forgot to place the Commission’s ad in the “Around Town” section for their yard sale on September 9, 2006. Cm. Homan informed the Commission that she had asked Clinton Vining to run it every week in the “Around Town” section, but he must have forgot. She will ask him to run the ad in the following two papers.

Chair Guilliams informed the Commission that he talked to CM Ealy about the RFP, and CM Ealy told him he was still waiting for the official letter stating that they received the grant. He suggested that the Commission still work on it now so that it is ready. Cm. Homan is emailing friends and Chair Guilliams is in contact with someone from Portland Parks & Rec. for help with writing it. City Recorder, Denise Carey created an example of a RFP, which was handed out to the Commissioners. Chair Guilliams thinks they should create two, one for the park and one for the skate park. Cm. Turk doesn’t want to work on the RFP until they get the letter. Cm. Miller would like Chair Guilliams and Cm. Homan to let the Commission know when they get examples from the people they are working with, so they can schedule a workshop to finish it.

The Commission discussed some final details on the upcoming flea market/yard sale on September 9^th.

Citizen’s Concerns & Comments

There were none.

Commission Report & Comments

Cm. Homan thanked everyone for helping with the park clean-up.

Cm. Turk stated her concern regarding the raised water level in the pond during the library grand opening. Cm. Homan explained that it was a temporary thing and that the city did it because the pond was stagnant.

Adjournment

The meeting was adjourned at 8:20 pm.