ESTACADA CITY COUNCIL MEETING MINUTES

ESTACADA CITY HALL, COUNCIL CHAMBERS

475 SE MAIN STREET, ESTACADA, OREGON

MONDAY, NOVEMBER 13, 2006 - 7:00 PM

CALL TO ORDER BY PRESIDING OFFICER

The meeting was called to order at 7:00 pm. Mayor Austin led in the pledge of allegiance.

Present: Cr. Richard Hartwig, Cr. Norm Ernst, Cr. Kay Nelson, Cr. Ben Erickson, Cr. Michele Conditt, Mayor Bob Austin, CM Randy Ealy, CR Denise Carey.

Absent: Cr. Becky Arnold.

CITIZEN AND COMMUNITY GROUP COMMENTS

CONSENT AGENDA

Approve October 23, 2006 Council minutes

Cr. Conditt moved to approve the consent agenda. Cr. Hartwig seconded the motion. The motion passed with 5 yes and 1 abstention (Hartwig).

PUBLIC HEARINGS

Adoption of Building Code Fees – Resolution 2006 – 20 – A Resolution adopting fees for the Estacada Building Code – Mayor Austin opened the public hearing.

Charlcie Taylor, The Building Department, explained that state laws have changed and the rates need to reflect a new increase. Plan check fees will be part of the regular fees instead of charged separately. Fees have not been increased since 2001 and this would be a 5% increase.

There were no public comments so Mayor Austin closed the public hearing.

Cr. Hartwig moved to adopt Resolution 2006 – 20 – A Resolution adopting fees for the Estacada Building Code. Cr. Ernst seconded the motion. Roll call vote: Cr. Conditt-yes, Cr. Erickson-yes, Cr. Ernst-yes, Cr. Hartwig-yes, Cr. Nelson-yes, Mayor Austin-yes. The motion passed with 6 yes and 0 no.

Urban Renewal Plan – Mayor Austin suggested to postpone the public hearing until January 22, 2007 to allow more time to have talks with the citizens and special districts. Cr. Nelson stated that she had received a letter from the fire department stating that they are against the Urban Renewal District and also a letter from CM Ealy promising the fire department funds up front. CM stated that his letter was in response to the fire district’s concerns and issues they had with the Urban Renewal District. Cr. Nelson asked who wants the Urban Renewal District – the fire department and Planning Commission are against it and she has not seen a lot of businesses come in and speak in favor of it. Mayor Austin stated that a majority of the Council believes that it would be a great tool to help the downtown commercial core of Estacada and he will work to meet with the different agencies to explain how the district can work to improve our community.

Mayor Austin opened the public hearing. Cr. Hartwig moved to postpone the public hearing until January 22, 2007. Cr. Conditt seconded the motion. The motion passed unanimously. Mayor Austin closed the public hearing.

DEPARTMENT & COMMITTEE REPORTS

City Manager – CM Ealy distributed and reviewed a project timeline estimate list and en email regarding a storm water runoff ditch on school district property. The council discussed the storm water issue and if the city should get involved. It was council consensus to keep in the informational loop but to not get involved in the actual decision and work to place the drainage ditch.

Mayor – Mayor Austin reviewed his handout regarding Metro issues.

COUNCIL BUSINESS

Tashman Johnson LLC Consultant Services Agreement Amendment – CM Ealy reviewed a request for an amendment to the consultant services agreement with Tashman Johnson, LLC. This amendment includes revisions to scope, schedule and budget for the Urban Renewal Plan. CM would like to keep the consultant on board until the issue is settled. Cr. Erickson asked how the Planning Commission’s decision affects the district and can they revisit the issue. CM stated that the Council can proceed even with the negative recommendation but would like to clarify issues with the Planning Commission. Cr. Erickson would like a decision made soon.

Cr. Conditt moved to approve the revisions to the agreement not to exceed $5,000. Cr. Ernst seconded the motion. Roll call vote: Cr. Conditt-yes, Cr. Erickson-yes, Cr. Ernst-yes, Cr. Hartwig-yes, Cr. Nelson-no, Mayor Austin-yes. The motion passed with 5 yes and 1 no.

Foothills Park Foreclosure – CM Ealy reviewed his staff report regarding the purchase of the greenway in the Foothills Subdivision. CM Ealy stated he has heard from 10 abutting property owners and they are all for the city buying and maintaining the property. CM stated the city could buy the property for about $14,000, wait and see what happens when the County decides to auction it as surplus, or vacate the land and give it to the abutting property owners. It was council consensus to wait and see how the county proceeds.

CITIZEN AND COMMUNITY GROUP COMMENTS

Glen Rhodes, 890 NE Hill Way, is mostly concerned about access for property owners and maintenance of the ditch.

COUNCIL REPORTS & COMMENTS

Cr. Conditt thanked everyone for coming.

Cr. Erickson congratulated the Estacada Volleyball team and Cross Country team for placing second in state.

Cr. Nelson thanked everyone that participated in the Veterans Day parade and rally.

Cr. Ernst is looking forward to the Urban Renewal Workshop. He also thanked everyone that voted to see democracy work.

Cr. Hartwig heard that the Veterans Day festivities were great. He also thanked the police for the job they are doing in our community.

Mayor Austin commended everyone that worked on the Veterans Day festivities. He also stated that the CM review is due and will be at the next meeting.

Cr. Conditt expressed how important Dan Harding was to this community and that he will be greatly missed.

ADJOURNMENT OF MEETING

The meeting was adjourned at 8:25pm.