ESTACADA CITY COUNCIL MEETING MINUTES

ESTACADA CITY HALL, COUNCIL CHAMBERS

475 SE MAIN STREET, ESTACADA, OREGON

MONDAY, APRIL 10, 2006 - 7:00 PM

 

CALL TO ORDER BY PRESIDING OFFICER                                                                

 

The meeting was called to order at 7:00pm.  Mayor Austin led in the pledge of allegiance. 

 

Present:  Cr. Michele Conditt, Cr. Becky Arnold, Cr. Ben Erickson, Cr. Kay Nelson, Cr. Norm Ernst, Cr. Richard Hartwig (arrived at 8:00 pm), Mayor Bob Austin, CM Randy Ealy, CR Denise Carey.

 

CITIZEN AND COMMUNITY GROUP COMMENTS                                                       

 

Nina Hamilton asked the Council to cover the insurance for the Rec-X and to waive the $100 street closure fee. 

 

CONSENT AGENDA                                                                                      

*      Approve March 27, 2006 Council minutes

*      Resolution 2006 –002: A Resolution establishing Infrastructure Committee membership qualifications.

*      Resolution 2006 – 003: A Resolution authorizing application for an Oregon Parks and Recreation Department Local Government Grant.

 

The Council asked to pull the two resolutions for discussion.

 

Cr. Arnold moved to approve the March 27, 2006 Council minutes.  Cr. Nelson seconded the motion.  The motion passed unanimously.

 

The Council discussed Resolution 2006-2, a resolution regarding the Infrastructure Committee.  Mayor Austin stated there has been some correspondence from current committee members asking to leave a member from the UGB on the committee.  Cr. Nelson does not feel that citizens that do not pay city taxes should be on the committee.  She has no problem with the representatives from Cascade Utilities or PGE. 

 

Cr. Conditt moved to adopt Resolution 2006 – 002 – A Resolution establishing Infrastructure Committee membership qualifications with the addition of one UGB representative.  Cr. Erickson seconded the motion.  Roll call vote:  Cr. Arnold-yes, Cr. Conditt-yes, Cr. Erickson-yes, Cr. Ernst-yes, Cr. Nelson-no, Mayor Austin-yes.  The motion passed with 5 yes and 1 no. 

 

Cr. Nelson asked how much the matching funds would be for the grant referred to in Resolution 2002-3.  CM stated that the matching funds would be covered with the appraised value of the park property and there will be no cash involved.

 

Cr. Arnold moved to adopt Resolution 2005 – 003 – A Resolution authorizing application for an Oregon Parks and Recreation Department Local Government Grant.  Cr. Nelson seconded the motion.  The motion passed unanimously.

 

DEPARTMENT & COMMITTEE REPORTS                                                                  

 

Clackamas County Sheriff – 2005 Annual Report – Lt. Slaney was not in attendance.

 

City Manager – CM Ealy reviewed the information in the packet regarding Earth Day on April 22nd, Senator Gordon Smith’s visit, a petition from Shafford Street residents for speed bumps, and tourism grant funds and projects. 

 

The Council discussed the Tourism Committee and the need to formalize the creation of the committee by ordinance.  Cr. Arnold asked why the council did not approve the grant requests and funds.  CM Ealy stated they are similar to the Arts Commission that are applying and receiving grants without Council review. 

 

Cr. Nelson asked the status of the CDBG grant funds for 4th Avenue.  CM stated the decision would be made on April 27th.

 

Mayor Austin – Mayor Austin commented on his work with LOC and the search for a new director. 

 

COUNCIL BUSINESS                                                                                                        

 

Resolution 2006 – 004 – A resolution setting a fee schedule for planning, public works and administrative fees. – CM reviewed the updates to the fee schedule. 

 

Cr. Arnold moved to adopt Resolution 2006 – 004 – A resolution setting a fee schedule for planning, public works and administrative fees.  Cr. Conditt seconded the motion.  The motion passed unanimously.

 

Rec-X Insurance and Fee Waiver – Mayor Austin stated that staff has determined that city insurance coverage would not cost the city any additional funds.  CM stated that staff would recommend to cover the insurance costs for the event but to not waive the street closure fee. 

 

Ms. Hamilton stated that she picks up and returns the signs and cones needed for the street closure.

 

Cr. Conditt moved that the city would provide the insurance for the Rec-X event.  Cr. Nelson seconded the motion.  The motion passed unanimously. 

 

Mayor Austin asked if there was a motion to waive the street closure fee.  There was no motion for this waiver therefore the fee was not waived.

 

Charter Review – Chapters 1 – VI – CM read the proposed charter section by section.  CM recommended that the council look at reducing the number of councilors since many other cities have 4 councilors and a mayor (Section 7).  Cr. Nelson would like to be sure that Section 10 from the old charter is left intact.  This section has been moved to a later section and will be discussed at the next meeting.  Cr. Hartwig stated that the term of the mayor was removed from Section 8.  CR Carey stated that the mayor’s term of office was now in Section 25. 

 

The Council scheduled a 6:00pm work session on April 24, 2006 to review the rest of charter. 

 

CITIZEN AND COMMUNITY GROUP COMMENTS                                                       

 

Bill Hilands, 2698 SW Ravensview Drive, commented on the new planning fees that were approved. 

 

Dianna Turk, Parks & Recreation Commission, stated that the Commission would be participating in the Earth Day event on the 22nd with fun things to do and presenting information on Wade Creek Park.  She asked if the Commission could do some clean up around the pond.  The city does provide insurance on volunteer workers when a list of workers is provided and the hours worked.

 

Nina Hamilton thanked the Council for the insurance coverage.  She will be accepting donations to help cover the $100 street closure fee.  She also commented on the Tourism Committee and the distribution of funds.

 

COUNCIL REPORTS & COMMENTS                                                                 

 

Cr. Ernst commented that public works is doing a great job and he also appreciates the work of the infrastructure committee.

 

Cr. Nelson received letters of thanks or recognition from Roseburg, Kirkland, WA, and Oakland, Virginia regarding the Harold Babcock dedication.  Cr. Nelson still has a problem with the Hi-School Pharmacy parking and asked if all businesses would be allowed to use their parking areas for the display of product.  PWD Randall stated that as long as a business meets their off-street parking requirements, they could use some spaces to display product.  She also wants everyone to know that she also appreciates the Infrastructure Committee.

 

Cr. Erickson wants to formalize the Tourism Committee.  Cr. Erickson recommended that the citizens group for the TSP should be filled with the Infrastructure Committee.  He also suggested that the Parks & Recreation Committee or the Tourism Committee should sponsor Rec-X in the future. 

 

Cr. Arnold asked how petitions are answered when they are received.  She also stated that traffic is a concern and infractions are happening all over town. 

 

Mayor Austin thanked everyone that volunteers on committees to improve the quality of life in Estacada. 

 

ADJOURNMENT OF MEETING

 

          The meeting was adjourned at 8:50 pm.