AGENDA & MINUTES

ESTACADA TOURISM COMMITTEE

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Regular Monthly meeting minutes

6:30PM Wednesday, March 15, 2006, Estacada City Hall, Upstairs, Estacada, OR.

1. Call to Order: Meeting was called to order at 6:31 PM by Chair, Bennett Johnson

Present: Bennett Johnson, Chair, Irene Adams, Mauragrace Healey, Jim Lingelbach, Henny Rademacher, Phil Lingelbach, Earline Masse of the Chamber of Commerce and Michael Duhrkoop, citizen. Linda Parsons was unable to attend. Ken Streater has resigned.

2. Approval of Minutes: Minutes were reviewed and approved by the chair without objection or correction.

3. Project Updates: Subcommittee Reports:

Website: Bennett reported the subcommittee selected Peggy Hindahl to develop the Tourism Committee website. She has been contacted and begun the project. She will also be asked to work on kiosk graphics so that the same graphics can be used for both projects. Bennett is researching domain addresses and may be able to obtain an Estacada.com address for a reasonable fee.

Tree Trimming Project: No new information to report.

Kiosk Projects: Mauragrace reported that the over-all West Cascade Kiosk graphic is completed and being shipped. Due to illness by the design person the next kiosk graphic is delayed; this graphic would cover the area from Detroit to Estacada. The Forest Service will not be creating the third kiosk graphic of local attractions.

Funding Request from TDC: Bennett reported that she had received information from Linda Bell that the revised request for the additional $15,000 was approved. She indicated that the money was not yet available. These funds include the use of $2,000 previously allocated for events to be used with $13,000 of left over funds for radio advertising. Additionally $1,000 for printing additional Philip Foster Farm brochures and $1,000 Arts Commission Walking Tour brochures were also approved. The $2,700 for design services of the East End Project were also approved by the Tourism Development Council. Those who submitted proposals will be contacted when funds are received.

Directional Sign Project: Phil reported that the PRIDE group had met last week and is working on the design. The project is moving ahead slowly. They are considering a sandwich type sign so that the images will stand out better. Next meeting on 3/22 will consider colors.

Chamber of Commerce request: As mentioned previously this request will be considered as part of next years RFP process.

RFP Update: The public announcement of the RFP has not been published. Phil will check to see why the announcement has not been published in the local paper. Also individuals have not received it in the mail. Phil will also check on this. In light of the delays it was decided to postpone the due date to Friday, 4/7, at 5PM.

4. New Business: Bennett discussed with Linda Bell the possibility of a $50,000 grant to the East End Project. The monies could be used as matching funds to the Highway Enhancement grant to move the project forward. Apparently Linda was noncommittal but indicated they would consider it.

5. Citizens Comments: Earline Massey, Chamber Executive Director, discussed process for applying for vacant position. Michael Duhrkoop, citizen, had no comments.

6. Next Meeting: April 19th at 6:30 PM Upstairs at City Hall unless Council Chambers are available

7. Adjournment: The group adjourned at 7:32PM.