AGENDA & MINUTES

ESTACADA TOURISM COMMITTEE

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Regular Monthly meeting minutes

6:30PM Wednesday, February 15, 2006 Estacada Council Chambers, Estacada, OR.

1. Call to Order: Meeting was called to order at 6:35PM by Chair, Bennett Johnson

Present: Bennett Johnson, Chair, Irene Adams, Mauragrace Healey, Jim Lingelbach, Linda Parsons, Henny Rademacher, Phil Lingelbach and Earline Masse of the Chamber of Commerce. Ken Streater was unable to attend.

2. Approval of Minutes: Linda moved and Phil seconded the motion that the minutes be approved as presented. Motion passed.

3. Project Updates: Subcommittee Reports:

Website: Bennett reported that we have received three proposals. Immediately following the meeting a subcommittee of Bennett, Irene, Linda and Phil will meet to review the proposals.

Tree Trimming Project: Linda reported that all trees have been pruned and trimmed. Replacements, where needed, have been ordered and will be planted this spring when the weather has improved.

Kiosk Projects: Mauragrace reported that she was unable to get further information from Glenda Woodcock (USFS) due to Glenda’s absence from a death in the family.

Funding Request from TDC: Bennett reported that she had submitted the revised request for the additional $15,000. She reviewed the Tourism Development Council process and indicated that the TDC is now requesting reports as to how the money was spent to determine the project’s effectiveness.

Directional Sign Project: Phil reported that the PRIDE group had met and is working on getting permission from property owners to place the signs on their property. Also Brent Lawrence is tweaking the design in response to suggestions and obtaining cost estimates. Next meeting of the subcommittee is 2/17.

Remaining Funds: Bennett reported that there may be some funds left over from the projects but the amount will probably be small. No decision was made at this time on how to use these funds.

4. New Business: Earline presented a Chamber of Commerce request for $8,000 for updating the Chamber website and reproducing some brochures. The group suggested that the Chamber request be considered the next time we have funds to allocate.

Next Year Funding: The committee discussed a Request for Proposals format. Phil will prepare a draft and circulate it through email to committee members. Announcements will be circulated through the paper, on our agenda, by word of mouth, through City website (if possible) by letter to groups who might be interested (City Summit participants) and include groups in the school district boundaries. RFP will include criteria and goals. The Tourism Business Plan will be referenced and available to anyone who requests it and also at City Hall. Time table discussed: March 1 – send out RFP’s, March 15 - Meeting to set agenda for public input and discussion for our April meeting, March 31 – RFP proposals due. April 1 proposals mailed to committee members, April 19 – meeting – prioritize proposals, take public testimony (perhaps limit to 5 minutes each) and determine which to fund, May 15 – Submit proposals to Tourism Development Council. If necessary, an additional April meeting can be added to complete the selection of proposals for funding.

5. Citizens Comments: Earline Massey, Chamber Executive Director, present. No additional comments

6. Next Meeting: March 15th at 6:30 PM Upstairs at City Hall. Tentative meeting for April scheduled for April 19 at 6:30PM Upstairs at City Hall

7. Adjournment: The group adjourned at 8PM.