AGENDA & MINUTES

ESTACADA TOURISM COMMITTEE

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Regular Monthly meeting minutes

6:30PM Tuesday, January 17, 2006 Estacada City Council Chamber, Estacada, OR.   

 

 

1. Call to Order: Meeting was called to order at 6:35PM by Chair, Bennett Johnson

 

2. Roll Call & Introductions: Present: Bennett Johnson, Chair, Irene Adams, Mauragrace Healey, Jim Lingelbach, Linda Parsons, Henny Rademacher and Phil Lingelbach. Ken Streater was absent.

 

3. Election of Chair and Secretary: Phil moved and Irene seconded the nomination of Bennett Johnson as chair. Bennett was elected unanimously. Phil Lingelbach was nominated and elected Secretary unanimously. The group discussed reviewing officer positions in June.

 

4. Committee Business: Subcommittee updates:

     

Website: Bennett reported that RFP for design services was published in             the       Estacada News and on the City’s website with a closing date of 1/30. A        sub-     committee of Bennett, Phil, Irene and Linda will review applicants and make             a recommendation to the committee.

     

Tree Trimming Project: Linda reported that all trees have been pruned and         trimmed except nine that will be done shortly. Replacements, where needed, have      been ordered and will be planted this spring.

 

Kiosk Projects: Linda reported that she, Irene and Phil had met and reviewed the            subcommittees work and suggestions. A large map with services and attractions  will be one of the panels. Linda had prototypes that the committee thought were    well done. Linda will ask Nathan if we could have him finish the last two panels          also. Phil reported that the Forest Service is still working on the designs for    the 1st two panels and a third will be made that includes local attractions. We hope    to make copies for the other kiosks also.

 

Event Sub-committee: No report

 

 

 

 

 

Road Signage report: Bennett reported on two meetings she had at the Clackamas       County Tourism Council. She said funds are not allocated for the East End Project and she is not sure whether they will be. Phil reported there was nothing new to      report on the directional City signs project.

 

Funding requests: After much discussion the chair entertained a motion to allocate        funds, if received , as follows:

      Previous decisions: $6,000 for website services, 4,000 Directional Sign Project,      2,700 East End Project Design services, $2,000 event advertising & $300   Administrative supplies and materials. In addition the Committee would like to   allocate additional money, if received, to fund $15,000 in radio advertising that    will include advertising of Estacada attractions plus event advertising of White       Water Festival, Summer Celebration, Old Car Show, Renaissance Festival, and       Foster Farm Cider Squeeze & Best Dam Run & Walk. $1,000 allocated for        printing an updated brochure of the Artback Murals and $1,000 for reprinting the Foster Farm brochure. The motion was approved by unanimous consent.

 

Assignment Review: The Committee discussed what the appropriate role was for the    Committee in allocating money, supervising and carrying out projects and             overseeing contracts. The consensus was for the Committee to take a less hands    on role and attempt to get community organizations or government to do project           work and administer contracts much as was done with the Pride Centennial Bench            Project.

 

5. Citizens Comments: None present.

 

6. Next Meeting February 15 at 6:30 PM at City Hall:.

 

7. Committee Reports and Comments: None

 

8. Adjournment:  The group discussed regular meeting times and felt that a 6PM Wednesday night meeting, possibly the third Wednesday of the month, would be best depending on Council Chambers availability. Meeting adjourned at 8:30PM.