Wednesday, July 26, 2006 – 7:00 pm

Call to Order

The meeting was called to order at 7:10 pm.

Roll Call

Present: Chair Steve Guilliams, Cm. Dennis Dahrens, Cm. Lisa Homan, Cm. Zoe Miller, Cm. Tim Arnold, Cm. Dianna Turk, Cm. Matt Soots. Absent: Cr. Becky Arnold.

Chair Guilliams welcomed the Commission’s new member Cm. Soots and expressed his appreciation for his involvement in Parks & Rec.

Approve June 28, 2006 Minutes.

Cm. Miller moved to approve the minutes with the following corrections, on page one Cm. Homan, Cm. Turk and Cm. Arnold will plan the clean up day, and on page two Cm. Turk has $5.00 in donations received at Rec-Ex. Cm. Miller will buy the candy for the 4th of July float and get a receipt. Cm. Arnold seconded. The motion was passed unanimously.

Citizen’s Concerns & Comments

There were none.

City Council Liaison Report

Chair Guilliams informed the Commission that he attended the City Council meeting on Monday July 24, 2006 and gave a report on the progress of Wade Creek Park, as well as how much money they have and how much they need. He informed the Council that Parks & Rec. was holding a workshop meeting at 4pm on Wednesday July 26, 2006 to discuss fundraising ideas.

Commission Business

4^th of July Parade Follow Up – Chair Guilliams reported that the event was great, the Commission had a great float and that there was great partnership within the Commission. Cm. Miller said, “it was fun”. Cm. Dahrens said, “you guys did a great job”.

Park Clean Up – The event is going to be held on Saturday July 29, 2006 from 8am – noon. The Commission will meet at 7am to get things set up. The Commission came up with a list of things that need to be done and they will coordinate with their volunteers based on that list. Cm. Dahrens suggested they make a list of things they don’t finish on the day of the clean up and he will work on that stuff during the week because he will not be able to attend the event. Chair Guilliams would like to get a “help build your park” sign to put up at the park that shows the amount of money the Commisssion still needs to finish the park.

Chair Guilliams would like to get a volunteer list going of people the Commission can contact when they need help with certain events. It was decided that there would be an ad placed in the local paper asking for volunteers, and sign up sheets distributed to local businesses. City staff, Sadie Main will create a database to keep track of the volunteers.

RFP Follow Up - Chair Guilliams informed the Commission that the RFP’s would be put on hold until they receive the letter for the $345,000 grant. Cm. Turk informed the Commission that she talked to Phil Lingelbach and found out that the grant was a “staff recommendation” from the State Parks & Rec. staff and that the board won’t make their final decision until August. Chair Guilliams plans on asking CM Randy Ealy why they can’t move forward with RFP’s, before they get the money.

Chair Guilliams asked Cm. Soots to email Kent Dahlgrens with “Skaters for Public Skate Parks” and tell him Estacada Parks & Rec. needs help building their skate park. Chair Guilliams explained that “Skaters for Public Skate Parks” helps find funding and helps with fundraisers for groups building skate parks.

There was a brief discussion about RFP’s for the skate park, and consensus was made that Chair Guilliams would talk to CM Ealy about getting RFP’s out for the design of the skate park.

The Commission discussed the idea of having a sub-committee to do project management work for the park. Cm. Homan suggested putting a notice in the paper seeking volunteers. Chair Guilliams disagreed with that idea, and thinks the Commission should hand pick people for the sub-committee. After discussion it was decided that Cm. Soots would write up an ad for the paper to form the sub-committee. Cm. Homan made the motion to form a project management sub-committee for the Wade Creek Park project. Cm. Dahrens seconded. During the discussion of the motion it was decided that a couple of the commissioners will be on the sub-committee and Cm. Soots will be the head of the sub-committee. The motion passed unanimously.

Chair Guilliams informed the Commission that Clackamas River Basin Council has completed their study on the fish passage assessment. He is waiting to hear from either Joanne Dolan or Michael Carlson to ask them if they would be interested in restoring Wade Creek and to find out the results of the study.

ade Creek Fundraisers – Chair Guilliams informed Cm. Turk and Cm. Dahrens, what was discussed at the workshop. Cm. Turk suggested having “The Haunting of Wade Creek Park” the Friday before Halloween. The Commission discussed having multiple fundraisers at one event.

Chair Guilliams informed the Commission that he would be attending the Planning Commission meeting on Thursday, July 27, 2006 to give a recommendation to Mike Park regarding his plans for the Campenella property. Chair Guilliams recommendation is that the Parks & Rec. Commission agree to let him build his development the way it is because that will bring in 5 million in SDC’s. Chair Guilliams suggested telling them Parks & Rec. is ok with the plan the way it is, but would like to know where the paths will be and suggest they be “multi-purpose” paths. After long discussion, Cm. Miller moved to accept the Campenella property Plan. Cm. Soots seconded. The motion passed unanimously (Cm. Turk abstained).

Citizen’s Concerns & Comments

There were none.

Commission Report & Comments

Cm. Dahrens would like to get school kids involved in the future fundraisers. Cm. Soots suggested a “skate – off”.

There was brief discussion about the skate park, Chair Guilliams informed Cm. Soots on what it will be like.

Adjournment

The meeting was adjourned at 8:40 pm.