PARKS & RECREATION COMMISSION MEETING MINUTES

Estacada City Hall, 475 SE Main Street

Wednesday, October 25, 2006 – 7:00 pm

 

Call to Order

 

          The meeting was called to order at 7:00 pm.

 

Roll Call

 

Present:  Chair Steve Guilliams, Cm. Lisa Homan, Cm. Zoe Miller, Cm. Tim Arnold, Cm. Dianna Turk, Cm. Dennis Dahrens, Cm. Matt Soots, CM Randy Ealy.  Absent:  Cr. Becky Arnold.

 

Approve September 27, 2006 Minutes. 

 

Chair Guilliams moved to approve the minutes with the following corrections, on page one, Carrie Kieser said that the college has a grant writing assistance program and that it is for faculty and staff, but she will try to find a way to get the Commission into it and will let them know when it will be.  On page two, they would be co-hosting the G.P.A.A event.  Cm. Soots seconded the motion.  The motion passed unanimously.

 

Citizen’s Concerns & Comments

 

          There were none.

 

City Council Liaison Report

 

The City Council Liaison was absent.  No report. 

 

Commission Business

 

Park Tour Follow-up – CM Ealy and Chair Guilliams shared a PowerPoint presentation with the Commission of the park tours they took on October 18. 

 

December Benefit Update – Chair Guilliams changed the business to discuss the RFP before discussing the December benefit. 

 

CM Ealy reported to the Commission that he has received a lot of calls about the RFP and that twelve firms are interested.  CM Ealy explained to the Commission that there are two options at this point in order to move forward.  The first option is to issue an addendum to the original RFP to make it clearer.  The second option is to have the firms propose a “TEAM” where there is a lead person who is either a landscape architect or an engineer.  After discussion the consensus was to go with the team option. 

 

The Commission prioritized the list of phases for building the park.  There was a consensus that the first phase will be civil engineering, the second will be environmental work and the third, infrastructure.

 

The Commission briefly discussed grant writing.

 

CM Ealy asked the Commission if they would like a score sheet to grade the applicants.  Consensus was for CM Ealy to create the score sheet and to make sure “experience” is one of the questions on it. 

 

The Commission decided to hold a special meeting before the next regular meeting to discuss the applicants and come up with three finalists to interview at the regular meeting.  The special meeting will be November 21st at 6pm.  The Commission decided to move the regular meeting to November 29th because of Thanksgiving.  The regular meeting will begin at 6pm as well.

 

The Commission discussed the December Benefit.  Cm. Homan would like to postpone it.  Cm. Soots made a motion to postpone the December Benefit/Silent Auction to a future date, to be decided on at a future date.  Cm. Turk would like to pick a tentative date now.  Consensus was that the December Benefit/Silent Auction would be postponed with the possible date in February. 

 

June Metal Detector Enthusiast Extravaganza – Cm. Homan told the Commission that she sent a letter to Tony Dentel at PGE and has not heard back from him.  She said that the Portland GPAA club has been contacting her wanting to know when the event will be.  The Senior Center is interested in catering the dinner.  The Moose Lodge wants to do a breakfast that morning.  Cm. Soots suggested asking Mike Park if they could use his field for the event.

 

 

Citizen’s Concerns & Comments

         

          There were none.

 

Commission Report & Comments

 

Cm. Turk voiced her concern that there is no Parks & Rec. visibility in the Veteran’s Day Parade.

 

Cm. Soots suggested building a P&R link on the city’s website. 

 

Cm. Miller made a motion to participate in the Chamber’s Christmas Bazaar as an outreach.  Cm. Homan seconded the motion.  The motion passed unanimously.  Cm. Turk will lead that project and Cm. Miller will help. 

 

Cm. Turk and Cm. Dahrens discussed the Veteran’s Day Parade to be held on November 11th.

 

Cm. Arnold talked about the LOC Conference he and Cr. Becky Arnold attended.

 

Cm. Miller commented on how important the next two meetings will be and that they need to be a high priority for everyone.

 

Cm. Dahrens would like only one person to have the floor at all times, so that there is no talking over each other.

 

CM Ealy informed the Commission about a call he received from Clackamas County regarding a piece of property that is being foreclosed on and how they would like to sell it to the City.  The Commission agreed that it would be a great idea and it could be a potential park project.

 

 

Adjournment

 

          The meeting was adjourned at 9:00 pm.