ESTACADA CITY COUNCIL MEETING MINUTES

ESTACADA CITY HALL, COUNCIL CHAMBERS

475 SE MAIN STREET, ESTACADA, OREGON

MONDAY, SEPTEMBER 12, 2005 - 7:00 PM

CALL TO ORDER BY PRESIDING OFFICER

The meeting was called to order at 7:00 pm. Mayor Austin led in the pledge of allegiance.

Present: Cr. Marli Stauffacher, Cr. Michele Conditt, Cr. Richard Hartwig, Cr Becky Arnold, Cr. Kay Nelson, Cr. Ben Erickson, Mayor Bob Austin, CM Randy Ealy, CR Denise Carey.

CITIZEN AND COMMUNITY GROUP COMMENTS

August Golden Rake Award – Carlos Pinto, 505 SW Dogwood Road

August Citizens of the Month – Estacada Summer Celebration Committee – Jane Reid/Angel Austin, Co-Chairs

Mayor Austin presented the August Golden Rake Award and Citizen of the Month Award.

Jim Apicella, 1235 SW Lake Shore Drive, asked if any progress was made on the request at the last meeting to provide speed bumps on Lake Shore Drive. Mayor Austin stated there is progress being made and that CM Ealy will contact Mr. Apicella to review what is happening.

Art Webber, 971 NE Glen Court, stated that the audio system is very bad and can’t be heard at home. Mr. Webber feels that some of the people on the council do not take him serious but he has seen some positive things with the Sheriff’s department and the patrols in Estacada. He wanted to know why yellow wasn’t painted along areas in Foothills that there is no parking.

Tom Nelson is appalled that the council is looking at signing a police contract tonight without a recommendation from the Public Safety Committee.

Paula Nelson, Estacada Development Association, distributed a handout regarding an “East End Project” that would landscape the lot that is currently being used as the city parking lot owned by ODOT. They want to put in a green strip, sidewalk and lighting in the grassy area east of the parking lot and to improve the surface of the parking lot. This project is part of the Tourism Action Plan.

Nina Hamilton, 27726 SE Hwy 211, stated that at the last tourism meeting Linda Bell of the Clackamas County Tourism Council clarified some of the issues regarding the proposed grant. Ms. Hamilton is worried that this project could not be done in the grant timeline since ODOT approval is necessary. She also is concerned that the projects proposed in the grant were not based on actual numbers. She stated that people are not receiving agendas or notice of the tourism meetings and would like to see these mailed to interested persons. She is also concerned about the voting process for this committee.

CONSENT AGENDA

Approve August 29, 2005 Council minutes

Cr. Arnold moved to approve the consent agenda. Cr. Hartwig seconded the motion. The motion passed with 6 yes and 1 abstention (Nelson).

SPECIAL PRESENTATION – Dan McNeal & Tom Erwin, OLCC

Mr. McNeal and Mr. Erwin reviewed the licensing process used by OLCC. When a city recommends denial on a license, OLCC staff would no longer be able to process the application but instead it would be forwarded to the Commissioners to decide whether to approve or deny the application. They conduct an investigation and sometimes the City’s recommendation is supported and sometimes it is not and the license is granted anyway. Mr. Erwin reviewed a list of reasons that would support a denial of an application or a restriction of a license. The Commissioner’s do take the council recommendation very seriously.

DEPARTMENT & COMMITTEE REPORTS

City Manager – CM Ealy reviewed the information in the packet including information regarding speed bumps, the North Broadway project, a Cascadia Ridge update, and a public safety survey. CM also stated that the Gateway Project is number one on the reserve list and there is a possibility that it will be funded.

Mayor Austin stated that the library groundbreaking event was very well attended this morning with approximately 75 people in attendance. He thanked the city staff for all the work in preparation for the groundbreaking. Mayor Austin attended an event discussing the funding of the Sunrise Corridor. He also attended an LOC Board meeting hearing reports on the recent legislative session. He will be attending a regional meeting of Mayors next week looking at growth issues. Mayor Austin also stated he had attended a meeting today regarding emergency management in the community. Cr. Arnold stated that there had been a level 2 lockdown at the high school last week and she feels it was not successful and she feels the city should be notified when this happens.

COUNCIL BUSINESS

Comprehensive Plan Letter to DLCD – CM Ealy distributed a draft letter stating that the city is going to update the City’s TSP but also questions DLCD’s policy for acknowledging a plan. It was council consensus to send the letter by certified mail. The Comprehensive Plan update will be put on hold until the TSP is updated and this will take months.

Ordinance Series of 2005, No. 003 –An Ordinance amending Section 15.04.030 (A) of the Estacada Municipal Code (Fire) - Division Chief, Bob Morrisey, gave some background information regarding the change of the fire code.

CR Carey read Ordinance Series of 2005, No. 003 – An ordinance by the Estacada City Council amending Section 15.04.0320 Adoption of Codes Section A of the Estacada Municipal Code.

Cr. Nelson moved to dispense with the second reading and read by title only. Cr. Arnold seconded the motion. The motion passed unanimously.

CR Carey read Ordinance Series of 2005, No. 003 by title only.

Cr. Nelson moved to adopt Ordinance Series of 2005, No. 003 – An ordinance by the Estacada City Council amending Section 15.04.0320 Adoption of Codes Section A of the Estacada Municipal Code. Cr. Hartwig seconded the motion. The motion passed unanimously.

Tourism Action Plan- Funding Request ($5,000) – CM reviewed the information regarding the tourism grant in the packet.

Bennett Johnson, Estacada Tourism Council, stated that Linda Bell has reviewed the application and has no problems with the requests in this application. Ms. Johnson answered questions from the council regarding the projects chosen and how the amounts were estimated. The estimated amounts are not locked in and there is flexibility to shift funds to different projects if one has money remaining. The council asked how people are part of the tourism council and who gets to vote. Ms. Johnson stated there are established rules on voting but feels the council may want to eventually commission the tourism council and make it a city commission.

Cr. Nelson feels this seems more like a Chamber of Commerce venture instead of a City venture. The Council had discussed this issue a year ago that the City would help with it the first year and hope that the Chamber of Commerce would take over. Cr. Conditt asked if the reports were submitted for the last $10,000. Ms. Johnson stated that the reports were not required for the $10,000. Cr. Conditt is concerned with the processing of the grant money and how it is distributed. She also feels that $6,000 is way too much money to spend on website development. Ms. Johnson stated that the money would be used for a graphic design expert to create a great website.

CM Ealy stated that he would talk to the EDA to see if they would be willing to incorporate this Commission into their fold. Cr. Arnold is concerned and confused that the Chamber of Commerce would not want to be involved with this group since both are mainly concerned with tourism. Mayor Austin said that the Chamber had indicated that they did not want to be in charge of the tourism group. Cr. Hartwig feels the projects in this grant application are great but does not feel the city is in a position to commit $5,000 towards the grant. Cr. Stauffacher feels this group has done a great job and should get some assistance from the city.

CM Ealy stated there are two issues: who will be the fiscal agent and does the city want to contribute funds. Cr. Erickson feels tourism is very important for the city and would like to see the city bring the tourism group in as a city commission and to contribute the funds for this grant.

Mayor Austin stated that one solution would be that the city become the fiscal agent at this time but over the next year explore the possibilities to what group or entity would take in the tourism council.

Cr. Conditt moved to endorse the plan and agree to be the fiscal agent and begin work on bringing the tourism council under the city’s umbrella to becoming a formal city commission. Cr. Erickson seconded the motion. The motion passed with six yes and 1 abstention (Nelson).

CM Ealy stated that the $5,000 does not need to be cash but can be staff time and shows a good faith effort. Cr. Conditt moved to support the grant application with up to $5,000 in support staff time. Cr. Stauffacher seconded the motion. The motion passed with 5 yes and 2 no (Hartwig, Nelson).

4^th Street Demolition Bids – Cr. Nelson moved to award the bid for the demolition of 408 SE Boulevard Way to Dutton Construction & Development, Inc. for $14,341. Cr. Erickson seconded the motion. The motion passed unanimously.

2005 Sheriff Contract – CM Ealy reviewed his memo regarding the contract and the fiscal impact of 16-hour coverage. The council discussed how the extra money would be funded. Cr. Conditt stated that maybe the city should go with the hybrid plan of 12-hour/16-hour coverage for the lesser amount. Cr. Nelson stated that the city spends a lot of money on feel good things and she thinks the street money should stay in the street fund.

Cr. Nelson moved to approve the payment of $69,032 for two months of 16-hour coverage to the Clackamas County Sheriff. Cr. Hartwig seconded the motion. The motion passed unanimously.

The council discussed the options for police services. Cr. Stauffacher, Cr. Arnold, and Mayor Austin support 16-hour coverage. Cr. Conditt, Cr. Hartwig, Cr. Nelson, and Cr. Erickson support the hybrid coverage (12/16 hours). Staff will direct the Sheriff’s office of the support for the hybrid coverage instead of 16-hour coverage. The city would determine what hours the coverage will be.

The contract will be brought back to the council at their next meeting after staff works on negotiating the sections regarding the payment for extra services and the automatic 8% increase in the contract.

Revised and New Job Descriptions – Postponed until the September 26, 2005 meeting.

CITIZEN AND COMMUNITY GROUP COMMENTS

Art Webber is proud of the council of their deliberations tonight on the police contract services. He is glad to hear that they plan to stay within the budget.

Tom Nelson liked the way the council kicked the police contract around and invited people to the meeting tomorrow night. Mr. Nelson asked what the cost would be for each piece of property in the city for any extra coverage (taxes).

Nina Hamilton stated that she has been on the tourism council since it has started and the structure of the committee is very, very poor. She feels strongly that it should be a city committee.

COUNCIL REPORTS & COMMENTS

Cr. Hartwig commented on some of the issues on the agenda.

Cr. Arnold attended the Chamber of Commerce Board meeting and they will be making a presentation to the council at the next meeting.

Cr. Nelson stated she was proud to be an Estacadian today at the library groundbreaking.

Cr. Erickson would like the City to take a look at funding the Sandy bus system in next year’s budget. He would also like to focus on the TSP update and get this done.

ADJOURNMENT OF MEETING

The meeting was adjourned at 10:00 pm.