ESTACADA CITY COUNCIL MEETING MINUTES

ESTACADA CITY HALL, COUNCIL CHAMBERS

475 SE MAIN STREET, ESTACADA, OREGON

MONDAY, OCTOBER 24, 2005 - 7:00 PM

CALL TO ORDER BY PRESIDING OFFICER

The meeting was called to order at 7:00 pm. Mayor Austin led in the pledge of allegiance.

Present: Cr. Marli Stauffacher, Cr. Ben Erickson, Cr. Kay Nelson, Cr. Becky Arnold, Cr. Conditt (8:20 pm), Mayor Bob Austin, CM Randy Ealy, CR Denise Carey, CP Mike McCallister.

Absent: Cr. Richard Hartwig.

CITIZEN AND COMMUNITY GROUP COMMENTS

Greg Johnson, 30095 SE Cemetery Road, urged the voters of Estacada to vote down the two annexations on the ballot.

Peter Dewitz, Holt Homes, spoke in favor of the annexations.

Dianna Turk, Parks and Recreation Commission Chair, reported that the park auction fundraiser brought in about $1400. They will be planning more events in the future to raise money for Wade Creek Park. Estacada Community Foundation is taking donations for the park.

Nina Hamilton, 27726 S. Hwy 211, asked where and why the new fees are being adopted. She feels some of the fees are excessive.

CONSENT AGENDA

Approve September 21, 2005, September 26, 2005, and September 29, 2005 Council minutes

Cr. Arnold moved to approve the consent agenda. Cr. Stauffacher seconded the motion. The motion passed unanimously.

Lt. Slaney reviewed the July 2005 activity report.

PUBLIC HEARING – Subdivision Application 2005-4 – Bill Hilands

Mayor Austin closed the regular meeting and opened the public hearing. He asked for the council to declare any ex-parte contact. There was none. He read the statement regarding evidence and right to appeal.

CP McCallister gave the council some background on other land use applications that have been approved on neighboring lots. He reviewed the map and showed how this subdivision blends with those partitions. He reviewed how the streets between the properties would blend together to create streets developed to city standards. A private road in the original plat has been deleted at the request of the Planning Commission.

Bill Hilands, applicant, is looking forward to get his property developed.

There was no public input so Mayor Austin closed the public hearing.

Cr. Erickson moved to approve the Planning Commission recommendation and findings for Subdivision 2005-#4 with the stated conditions. Cr. Arnold seconded the motion. Roll call vote: Cr. Arnold-yes, Cr. Erickson-yes, Cr. Nelson-yes, Cr. Stauffacher-yes, Mayor Austin-yes. The motion passed with 5 yes and 0 no.

DEPARTMENT & COMMITTEE REPORTS

City Manager reviewed his staff report information in the packet.

Mayor Austin have attended some meetings where the county has hired a consulting firm to look at future library needs in the county. He announced that the League of Oregon Cities conference is in a few weeks.

COUNCIL BUSINESS

Cazadero Heights Transportation SDC Assessment – CR Carey explained that staff would like clarification on a condition for Phase III of the Cazadero Heights subdivision. The condition reads that the applicant will pay $1230 for each lot for the 4^th Street Realignment along with the full Transportation SDC. Previous practice has been to allocate $1230 of the SDC to the 4^th Street Realignment and the remaining amount to SDCs in general.

Cr. Nelson moved to amend the condition to require the maximum Transportation SDC payment with $1230 of that amount being dedicated to the 4^th Street Realignment. Cr. Erickson seconded the motion. The motion passed unanimously.

Resolution 2005 – 15 – A Resolution setting a fee schedule for planning, public works and administrative fees. – CM reviewed some of the fee increases or additions. The Council discussed the fees and would like to see the sign permit fee stay the same until this part of the code has been clarified.

Cr. Arnold moved to adopt Resolution 2005 – 15 after amending the sign fee to $5.00. Cr. Stauffacher seconded the motion. The motion passed unanimously.

Street Vacation – David Weatherall – A portion of SE 2^nd Avenue – CR Carey explained that if the council finds no reason to deny the application, they need to set a public hearing. The Council set the public hearing for November 28^th.

Underground Utility Variance – CM explained the current policy that anyone making an improvement over $15,000 to their home is required to install underground power and curbs and sidewalks. Mayor Austin would like to see some research for tools that could help these people to come up with the money to make these improvements. Council instructed staff to research what might be out there as far as grants or help to cover the cost of underground power. CM suggested that the amount of $15,000 might be increased.

Cash on Hand Financial Presentation – CM Ealy distributed and reviewed some information regarding cash on hand and how it is calculated and how it can be spent.

Chamber of Commerce Financial Request ($1,000) – CM Ealy stated that an anonymous donor has given $1000 and if the city were to give an additional $1000 the Chamber could make it through the end of the year. Cr. Nelson feels that there are a lot of organizations that do as much as the Chamber and she is not in favor of giving money to the Chamber. Mayor Austin stated that the Chamber plays a major role in the community with helping new residents and businesses locate.

Cr. Arnold moved to give $1,000 to the Chamber of Commerce. Cr. Stauffacher seconded the motion. Roll call vote: Cr. Arnold-yes, Cr. Erickson-yes, Cr. Nelson-no, Cr. Stauffacher-yes, Mayor Austin-yes. The motion passed with 4 yes and 1 no.

The Council would like a quarterly update from the Chamber.

Request to waive stage fees – Estacada Area Support Our Troops Foundation – CM explained that non-profit organizations currently pay a $200 deposit to cover the costs of moving and setting up the stage.

Cr. Arnold moved to waive the stage fee for the Estacada Area Support Our Troops Foundation Veteran’s Day celebration. Cr. Erickson seconded the motion. The motion passed unanimously.

CITIZEN AND COMMUNITY GROUP COMMENTS

Greg Johnson, 30095 SE Cemetery Road, suggested that requiring curbs and sidewalks and underground power is a good idea and suggested that the City attach a lien to the property to get the work done and when the property is sold the city would get their money.

Dianna Turk, Parks and Recreation Chair, asked the Council to include the park as a number one priority for the Community Development Block Grant money.

COUNCIL REPORTS & COMMENTS

Cr. Erickson voted yes to support the community and the Chamber but feels the Chamber could be doing some of the things the city does. He would like to see the rest of the Centennial art project done with the installation of the benches and medallions.

Cr. Nelson asked how many building permits have been pulled in the last three months. She also asked if the new owner of Mr. Oakley’s property would have to do everything that was required by Mr. Oakley. CM Ealy said they would comply with all conditions of the subdivision. She also asked about sewer from other side of river and project manager hourly wage. She reminded everyone to come to the Veteran’s Day event and stated she was selling raffle tickets for a quilt.

Cr. Arnold thanked the Parks and Recreation Commission for putting on the auction to raise money for the park. She would like to have everyone think about making the City Hall grounds a no smoking area.

Cr. Stauffacher asked about paying for the benches for the centennial art project and remembered that there was to be a grant to pay for the benches and the remaining costs of the project. CR Carey stated that the grant was not obtained.

Mayor Austin stated he has applied for Treasurer of the LOC Board. He wrote a letter to the editor regarding the annexations on the ballot clarifying some information.

ADJOURNMENT OF MEETING

The meeting was adjourned at 8:45 pm.