ESTACADA CITY COUNCIL MEETING MINUTES

ESTACADA CITY HALL, COUNCIL CHAMBERS

475 SE MAIN STREET, ESTACADA, OREGON

MONDAY, NOVEMBER 28, 2005 - 7:00 PM

 

CALL TO ORDER BY PRESIDING OFFICER                                                                

 

The meeting was called to order at 7:00 pm.  Mayor Austin led in the pledge of allegiance.

 

Present:  Cr. Michele Conditt, Cr. Ben Erickson, Cr. Becky Arnold, Cr. Kay Nelson, Cr. Richard Hartwig, Cr. Marli Stauffacher, Mayor Bob Austin, CM Randy Ealy, CR Denise Carey, CP Mike McCallister.

 

CITIZEN AND COMMUNITY GROUP COMMENTS                                                       

*      November Golden Rake Award – Matt Seal, 385 NW Zobrist

 

Mayor Austin presented the November Golden Rake Award.

 

Nina Hamilton, 27726 S. Hwy 211 – Ms. Hamilton distributed a list of businesses that have resold or gone out of business. 

 

Irene Adams, Chamber of Commerce President – Ms. Adams gave a Chamber update.  She stated that the 4th of July event will become a group of their own and will no longer be ran through the Chamber. 

 

CONSENT AGENDA                                                                                      

*      Approve November 14, 2005 Council minutes

*      Resolution 2005 – No. 17 – A Resolution proclaiming annexation of 38.90 acres owned by Leroy Forman, Wayne & Fern Mathews, Donna Wallaert & Estacada Lodge #333.

*      Resolution 2005 – No. 18 – A Resolution proclaiming annexation of 154.42 acres owned by Robert & Juanita McLain, Liz J. Myers, Robert & Beverly Veley, & Lola Patton & Judith Black.

 

Cr. Nelson moved to approve the consent agenda.  Cr. Hartwig seconded the motion.  The motion passed unanimously.

 

PUBLIC HEARING – STREET VACATION – SE SECOND AVENUE – David Weatherall    

 

Mayor Austin opened the public hearing and asked the council to declare any ex-parte contacts.  There was none. 

 

Chris Randall, Public Works Director, stated that the city has a storm drain line in the portion being vacated but the property owner will give the city a utility easement to maintain this line.  There is also a current ingress and egress that is not maintained by the city that could be moved or abandoned. 

 

CR Carey read a letter from Ed & Peggy Beguelin in favor of the request to vacate SE Second.  She also stated that neighborhood residents have stated they would like the pathway removed.

 

Cr. Conditt also stated she had been approached by someone wanting the pathway removed. 

 

Mayor Austin read the statement regarding evidence and the right to appeal. 

 

There was no public input so Mayor Austin closed the public hearing.

 

Cr. Conditt moved to approve the vacation on SE Second Avenue with the condition that the city obtains the proper utility easement.  Cr. Erickson seconded the motion.  The motion passed unanimously.

 

PUBLIC HEARING – PLANNED DEVELOPMENT ORDINANCE                                      

*      Ordinance Series of 2005 – No. 006 – An Ordinance amending Section 16.52 of the Estacada Municipal Code.

 

Mayor Austin opened the public hearing.   

 

CP McCallister reviewed the amended ordinance.  CP McCallister received comments from Alex Hurley regarding the perimeter setbacks and from Bill Hilands in regards to the height requirements.  CP McCallister answered questions from the council. 

 

Mayor Austin read the statement regarding evidence.

 

Bill Hilands would like the height restrictions to increase more than the 50% allowed. 

 

The Council discussed the height restriction and feels that the current standards would be adequate. 

 

There was no further public input so Mayor Austin closed the public hearing. 

 

CR Carey read Ordinance Series of 2005, No. 006 – An Ordinance amending Section 26.52 of the Estacada Municipal Code. 

 

Cr. Conditt moved to dispense with the second reading and read by title only.  Cr. Arnold seconded the motion.  The motion passed unanimously.

 

CR Carey read Ordinance Series of 2005, No. 006 by title only.

 

Cr. Conditt moved to adopt Ordinance Series of 2005, No. 006 – An Ordinance amending Section 26.52 of the Estacada Municipal Code.  Cr. Arnold seconded the motion.  The motion passed unanimously. 

 

DEPARTMENT & COMMITTEE REPORTS                                                                            

 

CM Ealy stated that the funding for the Transportation Plan Update has been secured and this process could be done in 9 months.  He reviewed his written staff report.  Cr. Conditt would like a written update on the Tourism grant money and what projects have been completed. 

 

Mayor Austin updated the council on the Sunrise Corridor and asked for council consent to send out a letter of support for the project.   It was council consensus to send the letter. 

 

COUNCIL BUSINESS                                                                                               

 

Resolution 2005 – 16 – A Resolution amending Section 20.1 Personal Appearance of the City of Estacada Employee Handbook and adding and amending job descriptions – CM stated that the library had some concerns with prohibiting jeans, especially with the part-time student workers.  The council discussed the issue but would like to keep the jeans prohibited language in the policy. 

 

Cr. Conditt moved to adopt Resolution 2005 – 16 – A Resolution amending section 20.1 personal appearance of the City of Estacada Employee Handbook and amending job descriptions.  Cr. Hartwig seconded the motion.  The motion passed unanimously.

 

CDBG Grant Projects  - CM reviewed the work session information.

 

Cr. Arnold moved to accept the priority list distributed by CM Ealy:

Priority 1 – 4th Street Alignment project

Priority 2 – Wade Creek Park

Priority 3 – Zobrist or Reduced Pierce Street improvements

Cr. Erickson seconded the motion.  The motion passed unanimously. 

 

LOC Franchise Legal assistance – CM explained the request from LOC for money to fund legal assistance regarding a franchise lawsuit.  We would be contributing $421. 

 

Cr. Nelson moved to approve a $421 contribution towards the legal fees.  Cr. Hartwig seconded the motion.  The motion passed unanimously.

 

CITIZEN AND COMMUNITY GROUP COMMENTS                                                       

 

COUNCIL REPORTS & COMMENTS                                                                          

 

Cr. Conditt thanked everyone who came out for donkey basketball last Tuesday.  She thanked Kurt and staff for preparing the CDBG list.

 

Cr. Arnold encouraged people to participate on committees to make things happen in the community.

 

Cr. Nelson asked if the garbage franchise would be put out to bid for others to make proposals.  CM stated the franchise was up for renewal in 2 years. 

 

Cr. Erickson thanked ODOT for giving $70,000 for the Transportation Master Plan update. 

 

EXECUTIVE SESSION – ORS 192.660 (2)(i) – City Manager Evaluation                        

 

Mayor Austin announced that the council would adjourn into executive session under ORS 192.660(2)(i) which allows the Council to meet in executive session to consider the evaluation of the chief executive officer.  He asked everyone to leave the room.  There were no media representatives present. 

 

All the council and CM Ealy and CR Carey were present.

 

The council returned to regular session.

 

ADJOURNMENT OF MEETING

 

          The meeting was adjourned at 9:50 pm.