ESTACADA CITY COUNCIL MEETING MINUTES

ESTACADA CITY HALL, COUNCIL CHAMBERS

475 SE MAIN STREET, ESTACADA, OREGON

MONDAY, MAY 9, 2005 - 7:00 PM

 

CALL TO ORDER BY PRESIDING OFFICER                                                                         

The meeting was called to order at 7:00 pm.  Mayor Austin led in the pledge of allegiance.

 

Present:  Cr. Kay Nelson, Cr. Marli Stauffacher, Cr. Michele Conditt, Cr. Becky Arnold, Cr. Richard Hartwig, Cr. Ben Erickson, Mayor Bob Austin, CM Randy Ealy, CR Denise Carey.

 

SPECIAL PRESENTATION – OCCMA President Presentation                                                 

Sarah Jo Chapin, OCCMA Past President – Ms. Chapin presented Randy Ealy, current OCCMA President the president’s beacon.

 

CITIZEN AND COMMUNITY GROUP COMMENTS                                                                

Clackamas County Sheriff’s Report – Lt. Slaney reviewed the February activity report and answered questions from the council.

 

Norm Ernst, PGE – Mr. Ernst briefed the council on the fish ladder construction that will be taking place the next two years at the River Mill Dam. 

 

Barry Peven, Estacada Growers Market – Mr. Peven announced that the market currently has 12 vendors and is operating every Saturday from 9:00 – 2:00 from now until October 29th.  There are some new features of the market this year including a new children’s craft booth. 

 

Nina Hamilton, 27726 S. Hwy 211 – Ms. Hamilton requested the council to support RecX by covering the cost of the porta-potties and supporting the recommendation from the Parks & Recreation Commission to cover the cost of insurance.

 

CONSENT AGENDA                                                                                                

Approve April 25, 2005 Council minutes

Estacada Blue Star Salute Day Proclamation

 

Mayor Austin read the proclamation.  The minutes were not available and will be distributed at the next meeting.

 

PUBLIC HEARING – CM/GC CONTRACT FOR LIBRARY CONSTRUCTION                     

 

Mayor Austin opened the public hearing to review the contract and findings supporting the GM/GC concept for construction for the new library.

 

Vic Cain, Library Task Force Chair, stated that there was unanimous approval from the task force for this concept.  This method will make the design and construction move much faster and smoother. 

 

There was no further testimony so Mayor Austin closed the public hearing.

 

Resolution 2005–002 - A Resolution adopting the construction management/general contractor (CM/GC) concept for construction of the new library. 

 

Cr. Arnold moved to adopt Resolution 2005-02 – A Resolution adopting the construction management/general contractor (CM/GC) concept for construction of the new library.  Cr. Hartwig seconded the motion.  Roll call vote:  Cr. Arnold-yes, Cr. Conditt-yes, Cr. Hartwig-yes, Cr. Nelson-yes, Cr. Stauffacher-yes, Mayor Austin-yes.  The motion passed with 6 yes and 0 no.

 

DEPARTMENT & COMMITTEE REPORTS                                                                            

 

Estacada Parks & Recreation Commission – Cr. Arnold moved to have the city cover the insurance for RecX. Cr. Hartwig seconded the motion.  The motion passed unanimously.

 

The Parks and Recreation Commission also recommended the appointment of a Wade Creek Park Design & Implementation Team.  It was council consensus to approve the formation of the team and to present the council with names of people to appoint. 

 

City Manager – CM Ealy reviewed his staff report included in the packet. 

 

Cr. Arnold asked how the scout projects are progressing.  CM Ealy stated that the Girl Scout project is almost complete.  He stated that he had been approached for another project to rebuild the RV Dump kiosk. 

 

Mayor – Mayor Austin reviewed information he had placed in councilor boxes regarding Clackamas County and Measure 37 claims.

 

 

 

 

COUNCIL BUSINESS                                                                                                        

 

SRG Architect Contract – Cr. Hartwig moved to approve the SRG Architect Agreement.  Cr. Nelson seconded the motion.  The motion passed unanimously.

 

June 30, 2004 Audit – CM stated that the management letter had been distributed at the last meeting.  CR Carey stated that the MD&A Analysis is new in the audit this year.  The council had no questions regarding the audit.

 

May 23, 2005 Council Meeting Discussion – CM stated that there would be a couple of councilors gone for the May 23rd meeting and just wanted to be sure there would be a quorum.  Cr. Arnold, Cr. Hartwig, Cr. Nelson, and Cr. Stauffacher confirmed they would be in attendance so the meeting will be held as scheduled.

 

CITIZEN AND COMMUNITY GROUP COMMENTS                                                                

COUNCIL REPORTS & COMMENTS                                                                          

 

Cr. Stauffacher congratulated Randy on his appointment as the OCCMA President.

 

Cr. Hartwig stated that there are many issues are coming up for discussion – PERS, franchise fees, and enterprise funds.

 

Cr. Arnold congratulated Randy on his appointment.  She also asked if he any follow-up information regarding the library usage and insurance. CM stated that the structure can be used for community use and the insurance is available with no fiscal impact. 

 

Cr. Nelson asked if the lot across the street from Hi-school Pharmacy would be parking.  Staff stated that a parking lot is being constructed.  She also announced that the centennial quilt dedication would be on May 20th at 7:00 pm in the Council Chambers.   

 

Mayor Austin reminded everyone that the Budget Committee would meet on May 17th at 6:30 pm. 

 

ADJOURNMENT OF MEETING

 

The meeting was adjourned at 8:30 pm.