ESTACADA CITY COUNCIL MEETING MINUTES

ESTACADA CITY HALL, COUNCIL CHAMBERS

475 SE MAIN STREET, ESTACADA, OREGON

WEDNESDAY, JUNE 1, 2005 - 8:00 PM

 

CALL TO ORDER BY PRESIDING OFFICER                                                      

 

The meeting was called to order at 8:00 pm.  Cr. Conditt led in the pledge of allegiance.

 

Present:  Cr. Marli Stauffacher, Cr. Becky Arnold, Cr. Michele Conditt, Cr. Kay Nelson, Cr. Richard Hartwig. 

 

Absent:  Mayor Bob Austin, Cr. Ben Erickson.                                        

 

President Conditt asked the council to approve the addition of an executive session at the end of the meeting to discuss the hiring of an attorney.  It was council consensus to add the executive session.

 

CITIZEN AND COMMUNITY GROUP COMMENTS                                             

 

CONSENT AGENDA                                                                                                

Approve April 25, 2005 & May 9, 2005 Council minutes

Charter Review Committee Appointments

Public Safety Task Force Appointments

 

Cr. Nelson moved to approve the consent agenda with a correction in the April 25, 2005 minutes that Kay Nelson voted no for the motion to approve the variance and subdivision application.  Cr. Arnold seconded the motion.  The motion passed unanimously. 

 

DEPARTMENT & COMMITTEE REPORTS                                                                            

 

City Manager – written report only.

 

COUNCIL BUSINESS                                                                                                        

 

Library Citizens Advisory Committee Recommendation – Selection of Contractor – Dave Piper gave the council an update.  The schematic design is almost complete.  He also reviewed the process they have followed to this point in selecting a general contractor. 

 

Vic Cain reviewed the scoring form for the CM/GC bids.  The Library Citizens Advisory Committee is recommending P&C as the general contractor for the library project.

 

Cr. Nelson moved to negotiate a contract with P&C as the contractor for the library project.  Cr. Hartwig seconded the motion.  The motion passed unanimously.

 

Review June 13, 2005 Council meeting agenda – There will be a workshop at 6:00 pm at the Community Center to discuss the contract with P&C and to discuss the schematic design with the architect for the new library project.  The regular council meeting will begin at 7:00 pm either at the community center or city hall.

 

Centennial Fountain Project – Cr. Conditt updated the council on the fountain project.

 

Mimi Near – Ms. Near stated the bronze strip would not work because of the slope of the area but she would like to do a tiled strip and still use the bronze medallions.  Cr. Stauffacher asked how much the tile strip would cost.  She stated that she can do it for the same $800 that the bronze strip could be done for. 

 

Bruce Fortune – Mr. Fortune explained how he sees the project and how laying the concrete is more difficult with the spiral involved and there will be more likely a chance of cracking if this is done. 

 

CR Carey explained the funding coming from the city and from the arts commission.  The council voted on May 18th to spend up to $5,000 for the concrete work in this budget year instead of spending $5,000 next year on the benches and other things that can be done later.  These things could be done with a possible TDC grant the Arts Commission has applied for. 

 

The council discussed the project.  Cr. Stauffacher would like to see the concrete poured with no provision for the spiral.  The city doesn’t have the money for the additional strip.  Cr. Arnold asked Mimi what would happen if the grant money is not awarded and Mimi stated that she would then have to take the loss.

 

Cr. Stauffacher moved to pour the aggregate concrete with no spiral.  Cr. Arnold seconded the motion.  The motion passed unanimously. 

 

Mayor’s Ball – Cr. Conditt reviewed the work that has been done regarding the Mayor’s ball. The price of the ball was discussed and what kind of event it will be.  Cr. Arnold pictured more of a community picnic instead of an expensive ball.  Postponing and/or changing the event were discussed.  It was council consensus to continue with the ball on June 25th at $25 per person. 

 

CITIZEN AND COMMUNITY GROUP COMMENTS                                             

 

COUNCIL REPORTS & COMMENTS                                                                 

 

Cr. Hartwig thanked Nina for her event this last weekend. 

 

Cr. Nelson stated that the holes for flags will be done in the sidewalk this weekend but they are looking for money for flags. 

 

Because of the late hour, the executive session will conducted at the next meeting.

 

ADJOURNMENT OF MEETING

 

          The meeting was adjourned at 9:50 pm.