ESTACADA CITY HALL, COUNCIL CHAMBERS
475 SE MAIN STREET, ESTACADA, OREGON
MONDAY, FEBRUARY 28, 2005 - 7:00 PM
CALL TO ORDER BY PRESIDING
OFFICER
The
meeting was called to order at 7:00 pm.
Mayor Austin led in the pledge of allegiance.
Present: Cr. Richard Hartwig, Cr. Marli Stauffacher, Cr. Michele Conditt, Cr. Becky Arnold, Cr. Kay Nelson, Cr. Ben Erickson, Mayor Bob Austin, CM Randy Ealy, CR Denise Carey.
CITIZEN AND COMMUNITY GROUP
COMMENTS
February
Citizen of the Month TBA
February
Golden Rake Award P.R.I.D.E.
Mayor Austin awarded the February Golden Rake Award
to P.R.I.D.E. for their beautification of the downtown area with the centennial
benches.
Jake Theander Eagle Scout Project Mr. Theander plans to drill 60 holes to allow the
placement of 60 American flags along Broadway (22 ft apart). This will benefit the whole community. He is working with many other community
organizations to obtain the things he will need to complete the project (60
flags, 60 flag poles, 60 pole sleeves, etc.).
Public Works Director Randall has stated the city will work with him on
any equipment the city has that could assist in the project. Project costs are approximately $800. This does not include the flags but he is
positive he will be able to get all the flags donated. He also has some ideas for fundraising for
funding the project. Fundraising
March, Phase 1 hole drilling April 1-16, Phase 2 attach flags to poles
April 17-30. The flags will be put out
on specific holidays and not left out at night.
He is working on finding a place to store the flags and soliciting help
from other groups to help put out the flags.
It was council consensus to approve the project and
to assist Mr. Theander in any way they can to complete the project.
Tom Nelson Stated that the council use to have a
prayer before the meeting began and would like to see this happen again.
CONSENT AGENDA
Approve
January 10, 2005, January 24, 2005, February 5, 2005, and February 8, 2005
minutes
Liquor
License Renewals
Approve Council 2005-06 Goals
Cr. Nelson moved to approve the consent agenda. Cr. Erickson seconded the motion. The motion passed unanimously.
DEPARTMENT & COMMITTEE
REPORTS
Clackamas County Sheriffs Report Lt. Slaney Not in attendance.
Centennial Committee Update - Mayor
Austin stated he has talked to a local artist to create a time capsule. Cr. Conditt reviewed the notes in the council
packet regarding the Mayors Ball and other activities. There are plans for a month-long celebration
from May 25 June 25. Irene Adams is
working on a centennial stamp cancellation on May 20th. She is also working on creating a centennial
coin but is trying to find a group that would be able to fund the purchase of
the coins. Cr. Nelson asked how much the
coin would cost Ms. Adams stated it depends on the type of coin. Mayor Austin commented that they range from
$5 to $25 each. Cr. Nelson stated that
the centennial quilt is almost finished.
City Manager Report CM Ealy reviewed the manager report information
in the packet. CM updated the council on
planning issues before the city: library
project, new city park, phase 1 of the Whitesell subdivision, phase 1 of
Cascadia Ridge subdivision, 37-lot Oakview subdivision, Campenella property
development, annexations in the Darrow Road and Cemetery Road areas, UGB
expansion as part of the comp plan review.
Mayor Austin Updates - Mayor
Austin stated he has spent a lot of time in Salem meeting with legislators
regarding issues affecting Estacada and obtaining support for city projects and
grants.
COUNCIL BUSINESS
Appoint Attorney Selection Committee Mayor Austin appointed Cr. Arnold, Cr. Hartwig
and CM Ealy to the selection committee.
The committee will review the applications, select candidates for interviewing,
conduct interviews and make a recommendation to the council.
Truck Purchase Cr. Conditt moved to approve the purchase of a utility truck for
$24,359 from Power Chevrolet. Cr.
Stauffacher seconded the motion. The
motion passed unanimously.
Campus Lift Station Pump Rebuild Public Works Director stated that this would
solve the problem with the sensors in the current pumps. Cr. Nelson moved to approve the expenditures
for the pump rebuild project for $7,900.
Cr. Hartwig seconded the motion.
The motion passed unanimously.
Resolution 2005 1 A Resolution adopting public
contracting rules Cr. Conditt
moved to adopt Resolution 2005 1 A resolution adopting public contracting
rules. Cr. Nelson seconded the
motion. The motion passed unanimously.
City Charter Review Committee The council will receive a red-line draft showing
the minor changes based on the LOC model charter at their next meeting. The next step is to appoint a citizen
committee consisting of approximately 5 citizens.
Report from Parks and Recreation Commission Special
Meeting Dianna Turk, Chair Ms.
Turk wants to be sure the park is promoted in a positive way and the Parks
& Recreation Commission is very excited to begin work on this important
project.
City Park Design & Construction RFQ Phil Lingelbach presented a request for
statements of interests and qualifications for design and construction services
for the new city park. He stated that if
the council approves the RFQ, there would be a meeting March 15th
for prospective applicants to inform them of what the city is looking for. The applicants would take this information
and submit their proposals. Cr. Arnold
and Cr. Erickson would like to be involved in developing the information that
is given at the March 15th.
This RFQ would be published in the local paper, the Oregonian, and in a
Parks related publication. Cr. Arnold
is concerned that the skate park is not mentioned in this RFQ and wants to be
sure that the applicants are aware that at skate park should be included in
this park area. Mr. Lingelbach stated
that this is the type of information that will be presented at the mandatory
meeting.
Cr. Erickson moved to approve the city park design
and construction RFQ. Cr. Arnold
seconded the motion. The motion passed
unanimously.
Library Project Update Dave Piper, Project Manager Mr. Piper presented a power point with
information about the library project (see handout). The original contract with SRG was a lump sum
contract and conditions have not been met so the contract needs to be modified.
Appoint New Library Project Advisory Committee Cr. Conditt reviewed a memo regarding committee
appointments for the Library Project Advisory Committee. Mayor Austin appointed Danny Scott, Vic Cain,
Jane Troeh, Gary Warkentin, John Wilson, Stephen Shibley and Linda Arnett to
the New Library Project Advisory Committee.
Staff will send a letter to the appointees.
CITIZEN AND COMMUNITY GROUP
COMMENTS
COUNCIL REPORTS & COMMENTS
Cr. Stauffacher thanked everyone for the great work on the library project it is very exciting that it is coming together.
Cr. Conditt thanked Jake Theander for his presentation, thanked the Mayor for his work at the state level, and thanked Beth for her vision of the library project.
Cr. Hartwig commented on fuel prices. He also doesnt like the no-burn ban in the City of Estacada. He is excited to see the water line replacement and repair going on and he thanked the crew working on this project. He would like to see the parameters of the insurance for the city regarding special events.
Cr. Arnold attended the Parks & Recreation Commission special meeting and regular meeting and things are moving right along on the park project. She also attended the cities dinner and was excited when Mayor Alice Norris was so interested in what was going on in Estacada. It is nice to hear positive things about Estacada from other communities.
Cr. Nelson congratulated Traci on her new baby boy.
Cr. Erickson thanked Dave Piper for all his work on the library project and Dianna Turk for her work on the Parks and Recreation Commission. He welcomed Phil to the Estacada team. He encouraged staff to help Jake with his project in any way possible.
Mayor Austin is thankful for the amount of talent in this community and all the good folks that live in Estacada.
ADJOURNMENT OF MEETING
The meeting was adjourned at 8:50 pm.