ESTACADA CITY COUNCIL MEETING MINUTES

ESTACADA CITY HALL, COUNCIL CHAMBERS

475 SE MAIN STREET, ESTACADA, OREGON

MONDAY, AUGUST 22, 2005 - 7:00 PM

 

 

CALL TO ORDER BY PRESIDING OFFICER                                                                

 

The meeting was called to order at 7:00 pm.  Mayor Austin led in the pledge of allegiance.

 

Present:  Cr. Michele Conditt, Cr. Richard Hartwig, Cr. Kay Nelson, Cr. Ben Erickson, Mayor Bob Austin, CM Randy Ealy, CR Denise Carey.

 

Absent:  Cr. Marli Stauffacher, Cr. Becky Arnold. 

 

CITIZEN AND COMMUNITY GROUP COMMENTS                                                                 August Golden Rake Award – Michael Silva

 

Mayor Austin announced the August Golden Rake Award to Mike Silva on Broadway Street.

 

CONSENT AGENDA                                                                                                

*      Approve August 8, 2005 Council minutes

*      Resolution 2005 – No. 11 – A Resolution of the City of Estacada, Oregon calling a measure election to submit to the electors of the City the question of annexation of 38.90 acres into the city limits.

*      Resolution 2005 – No. 12 – A Resolution of the City of Estacada, Oregon calling a measure election to submit to the electors of the City the question of annexation of 154.42 acres into the city limits.

 

Cr. Nelson moved to approve the consent agenda.  Cr. Conditt seconded the motion.  The motion passed unanimously.

 

PUBLIC HEARING –          Water System Development Charge Methodology & CIP Update               

Mayor Austin opened the public hearing. 

 

Curt McLeod, City Engineer, reviewed the proposed update to the water system methodology and capital improvement plan.  He highlighted the main changes from the original methodology:

1.     Use a replacement value instead of depreciation value (this is for the reimbursement fee only). 

2.     Peak day consumption has changed to 1200 gallons per day per EDU. 

3.     A waterline construction credit table has been added. 

4.     Left the water treatment plant and high-level reservoir in the improvement fee because a number of items have not been completed for each of these improvements. 

5.     An SDC overlay improvement table has been added.  The SDC overlay improvement fee will only apply to the properties along the listed pipeline locations – these numbers do not affect the normal SDC.  State statute requires a method of credits be available for the construction of qualified public improvements for off-site pipeline and the over-sizing of on-site waterlines.

 

Cr. Hartwig stated he would not be able to make an informed decision tonight and would like time to discuss these changes with staff.

 

There was no public input so Mayor Austin closed the public hearing.

 

The council discussed holding the decision on the resolution until the next meeting to give time for anyone with questions to talk to staff.  It was council consensus to place the resolutions on the August 29, 2005 agenda.

 

Resolution 2005 – 13 – A Resolution adopting a revised methodology and capital improvement plan project list for the development of water system development charges.

 

Resolution 2005 – 14 – A Resolution establishing a system development charge for the water system and establishing an appeal fee.

 

COUNCIL BUSINESS                                                                                               

 

Library Additional Service Request – Revised Bid Package Scope – Dave Piper updated the council on the progress of the library project.  The project is right on schedule.

 

Mr. Piper described the change order request from SRG to develop two distinct phased bid packages.  The fee adjustment needed to produce the revised bid documents would be $9,580.  This will allow the project to move up the schedule one month to six weeks and should save money in the long run.  The Library Citizen Advisory Committee approved this change order.     

 

Cr. Hartwig moved to approve the revised bid package scope for SRG in the amount of $9,580.  Cr. Conditt seconded the motion.  The motion passed unanimously.

 

Liquor License Application – Hitchin Post Pizza – CR reviewed the memo in the packet regarding the reconsideration of the Hitchin Post Pizza license application.  Mr. Webb is no longer an applicant and the council’s decision to deny the application was based on his numerous violations.  OLCC has asked the council to reconsider their decision based on this change. 

 

Cr. Hartwig moved to approve the liquor license for Hitchin Post Pizza, Inc.  Cr. Conditt seconded the motion.  The motion passed with 3 yes and 2 no (Nelson, Erickson).

 

Ordinance Series of 2005, No. 002 – An ordinance amending Section 9.12.070 of the Estacada

Municipal Code.

 

CM explained this ordinance would make the use of jake brakes and the discharge of exhaust except through a muffler or other sound-reducing devices illegal within the city limits. 

 

CR Carey read the first reading of Ordinance Series of 2005, No. 002.

 

Cr. Conditt moved to dispense with the second reading and read by title only.  Cr. Erickson seconded the motion.  The motion must be passed unanimously, motion failed with 4 yes and 1 no (Nelson). The second reading will be at the August 29, 2005 meeting.

 

Review Sheriff Contract – Sheriff Craig Roberts explained some of the discussion regarding the new contract.  He explained the off set based on the double taxation question.

 

Sheriff Roberts and Undersheriff Bowen answered questions and concerns from the council.  Cr. Nelson feels this contract distributed needs some major changes.  Cr. Hartwig stated that the rate for coverage is increasing more and faster than the tax rate.  Estacada just doesn’t have the money to pay for this coverage.

 

The council discussed the termination language on Page 7.  Undersheriff Bowen explained that the 12-month requirement is so the county has time to readjust their budget and personnel in the event that the city wants to terminate the contract. 

 

The council discussed how alarm calls are handled.  Sheriff Roberts stated that the county responds to all alarms within the county as well as Estacada city limits.

 

Cr. Erickson would like to see a reduction because Estacada is in the middle of the county and feels it is very advantageous to the sheriff’s office to have a car and deputy here to help cover other county problems. 

 

Sheriff Roberts stated that they want Estacada’s contract and want to keep the people here safe and protected. 

 

Mayor Austin thanked Sheriff Roberts and Undersheriff Bowen for coming. 

 

DEPARTMENT & COMMITTEE REPORTS                                                                                      

City Manager Ealy stated that he had spent the afternoon with an Oregonian reporter regarding an upcoming article about Estacada and growth.  He also stated that there is a council workshop scheduled for August 29th to discuss the comp plan and then on September 12th to discuss the charter changes.

 

Mayor Austin recently attended the Mayor’s conference in Jacksonville.  It was a great learning experience and he came away with a lot of ideas.  He reminded the council that the LOC conference is coming in November and encouraged all councilors to attend.

 

CITIZEN AND COMMUNITY GROUP COMMENTS                                                                

Art Webber, 981 NE Glen Court, commented that on March 18th he came to the council with a concern of law enforcement and policing within the city.  It has taken the city a long time to react but now have a really good group of citizens on a task force to deal with the police issues.  He commented on a negative experience he had when a car was stolen out of his yard but he realizes this happens all over.  He complimented the department over his contacts with them the last 4 or 5 months.  Deputy Cheek has been very helpful and he has no complaints and is in the county’s corner.  He stated it is unfortunate that the contract has come down to such a short deadline and has not been available longer to review.  Mayor Austin stated that the task force was formed to look at long-term solutions and recommendations on the larger issues of police safety.  Mr. Webber’s bottom line is that the contract needs to be changed to benefit Estacada and the county.  He feels the task force needs the opportunity to review it and comment along with legal counsel. 

 

COUNCIL REPORTS & COMMENTS                                                                                    

Cr. Conditt congratulated the Estacada Library and the success of the feast and auction.

 

Cr. Hartwig stated that things have gotten out of hand with the tourism grant money and feels one person is dictating what is done with the money. 

 

Cr. Nelson congratulated the library on the Renaissance Fair – their hard work showed.  She would like to wait until May to have the charter on the election.

 

Cr. Erickson thanked Dave Piper for all he does for the library. 

 

ADJOURNMENT OF MEETING

 

          The meeting was adjourned at 8:50 pm.