ESTACADA CITY HALL, COUNCIL CHAMBERS
475 SE MAIN STREET, ESTACADA, OREGON
MONDAY, APRIL 4, 2005 - 7:00 PM
CALL TO ORDER BY PRESIDING
OFFICER
The meeting was called to order at 7:00 pm. Mayor Austin led in the pledge of
allegiance.
Present: Cr. Marli Stauffacher, Cr. Michele Conditt, Cr. Richard Hartwig, Cr. Kay Nelson, Cr. Becky Arnold, Cr. Ben Erickson, Mayor Bob Austin, CM Randy Ealy, CP Mike McCallister, CR Denise Carey.
CITIZEN AND COMMUNITY GROUP
COMMENTS
CONSENT AGENDA
Approve
March 14, 2004 Council minutes
Trails
Inn Cafι & Timber Room OLCC License Change of Ownership
Estacada
Arts Commission appointment Mauragrace Healey
Cr. Nelson moved to approve the consent agenda. Cr. Conditt seconded the motion. The motion passed with 6 yes and 1 abstention (Hartwig).
PUBLIC HEARINGS
Mayor Austin opened the public hearing and asked the
council to declare any ex-parte contact.
There was none.
CP McCallister reviewed the Planning Commission
findings and recommendation of denial for this subdivision application. The
main design issues with this subdivision are the size of the lots and the
access roads and connectivity to other lots surrounding the subdivision. CP McCallister stated that the applicant is
in agreement with the decision to deny this application because of the design
issues. CP McCallister distributed a
letter from Mr. Carl Burke regarding the drainage issues.
Mayor Austin read a statement regarding evidence and
the right to appeal.
Don Phillips, representing the applicant Mr. Phillips concurs with staff on the
recommendation of denial.
There was no public input so Mayor Austin closed the
public hearing.
Cr. Hartwig moved to deny the application as per the
Planning Commission findings and recommendation. Cr. Nelson seconded the motion. The motion passed unanimously.
Mayor Austin opened the public hearing and asked the
council to declare any ex-parte contact.
Mayor Austin stated he had talked to an individual that would be giving
testimony.
CP McCallister reviewed the Planning Commission
findings and recommendation of approval with conditions for this subdivision
application. CP McCallister reviewed the
issue of road access and connectivity with other developments in the area. One of the main issues with the Planning
Commission was the adequacy of the Oak View Drive/Carol Street access to the
subdivision. Part of the access is a 50
right of way but a portion of it is only a 25 right of way. The Planning Commission added a condition
that the applicant would have to improve Carol Street with a sidewalk on one
side and full street improvement to the 50 minimum. CP McCallister stated in his opinion, this
condition cannot be asked of the applicant because of the cost of the
requirement. CP distributed two handouts
from the applicant offering participation in the improvement of Carol Street up
to $20,000. They would install the curb
and sidewalk for $5,000 and give an additional $15,000 toward the street
improvement. CP stated that this was a
fair and reasonable amount offered by the applicant. Cr. Arnold asked if this would take care of
the road. It is staffs opinion that this
would only be a temporary fix for the road and future improvements would have
to be made.
Curt McLeod, engineer, stated the recommended
approval would buy the city some time to fix the road. Mr. McLeod stated that the transportation CIP
should be changed to allow this access to be improved with SDC monies. The council discussed the recommended
solution to the access problem.
Mayor Austin read a statement regarding evidence and
the right to appeal.
Troy Plum, Pac West Engineering, representing the
applicant Mr. Plum stated the development of this project would help the
Regan Hill Development because the sewer line would be a gravity line instead
of requiring a pump station. The
applicant is willing to make improvements to Carol Street including a
sidewalk.
Gerald Polzin, 450 NE Carol Street Mr. Polzin read
a letter marked as exhibit 10 regarding concerns he had with the impact of
traffic on Carol Street. He would like
three more conditions added 1. any development must improve Carol and Oak
View to city standards - 2. No connectivity with Regan Hill Development -
3. Dont build street stubs that connect
other developments. He also distributed
some data regarding traffic levels labeled exhibit 9.
Troy Plum, applicant Mr. Plum stated that the city
had recommended the connectivity with the Regan Hill development and also the
other stub to offer connectivity to other properties. He also stated that a portion of Oak View is
not public right of way and therefore the applicant has no way to improve this
area because it is privately owned.
CP McCallister addressed the connectivity and
transportation issues with this development and demonstrated how all the
developments in this area will connect and that there are basically only two routes
off the hill 4th Avenue and Carol Street.
Mayor Austin closed the public hearing.
Cr. Conditt moved to approve the Planning Commission
findings and recommendation amending condition #19 to include exhibits 7 and 8
as conditions of approval. Cr.
Stauffacher seconded the motion. The
Council discussed the conditions and the need to be more specific. CP McCallister reviewed some options for the
council: one condition could be to
design and construct the sidewalk, another condition could be to construct some
improvement of the road equivalent to $15,000 or to bond a $15,000 improvement
to add to future city money, or another alternative may be to word the
condition that if the council agrees to put a portion of that road on the CIP
list, offer SDC credit for anything over the first $20,000.
Curt McLeod does not like the bonding option but
does feel the CIP list could be changed rather quickly to allow SDCs to be used
for this improvement. He stated that one
option could be to postpone the approval of the development until this were to
happen.
Council discussed the options.
Cr. Conditt amended the motion to approve the
application to replace condition 19 with the requirement to have the developer engineer
and construct a sidewalk along Carol Street and add condition 20 to have the
developer contribute $15,000 towards the improvement of Carol Street in working
with staff to determine as the best alternative to spend the money for
improving Carol Street. Cr. Arnold
seconded the amendment motion. The
motion passed with 6 yes and 1 no (Nelson).
The amended
motion for approval passed with a vote of 6 yes and 1 no (Nelson).
COUNCIL BUSINESS
Centennial Art Project Update and discussion Cr.
Conditt met with the artist regarding the project.
Mimi Near, artist, presented a model of the fountain and surrounding proposed improvements. This includes a timeline - a bronze strip with bronze medallions to commemorate specific dates important to the area. The fountain will have lighting. Cr. Conditt stated that the city had volunteered the demolition and prep of the area. The fountain cost is covered with grant money. Mark Davis will donate the concrete and John Wilson will donate the labor to place the concrete. The only unfinished piece is who will place and pay for the bronze timeline and medallions, the concrete benches and a light to place by each bench. There also needs to be a cost estimate for moving the flagpole. It was clarified that the grant money for the project will cover the electrician cost for bringing the electricity to the fountain.
Cr. Conditt stated that Amy Hamilton had some
concerns about the affect of the plaza with her annual Renaissance Fair
celebration. She has a large tent to
erect and is concerned that the concrete pad may interfere with securing the
tent. The Council stated they did not
want holes drilled in the concrete but would have staff work with Amy on
securing the tent.
Staff will bring detailed costs on moving the
flagpole to the next meeting. Mimi will
bring detailed costs for the bronze strip, the benches and lighting for the
benches. Prep work will begin this week and
concrete should be poured by next week.
CITIZEN AND COMMUNITY GROUP
COMMENTS
ADJOURNMENT OF MEETING
The meeting was adjourned at 9:30 pm.