Parks and Recreation Retreat

August 17, 2005

Minutes

Called to Order 6:15pm by Steve Gulliams

Location: Whispering Pines Senior Village, Estacada Oregon

Present: Steve Gulliams (Vice Chair), Mike Uhlig, Lisa Homan

Absent: Shawna Roberts, Dianna Turk (Chair), Tracie Loughheed, Zoe Miller

Discussed Current Developments in Burn to Learn/Valburg Lumber Building

Lisa spoke with Alan Hull Fire Chief and he was fine with the event idea. She has not been able to contact anyone with the school about use of bleachers and has requested assistance in getting this accomplished.

Mike was able to gain use of the old Ford lot for parking from new owners, he was also able to get a bid on the t-shirts. This project needs to move forward to vote by commission and on to council so that we may proceed as shirts are already selling. Mike spoke with his contact about hot dog vending and it was decided that this is not feasible due to constraints of permitting and licensing. Mike suggested we sell just beverages and pre-packed snacks.

Steve has not yet been able to locate skateboard for raffle launch at the event.

Did not come up with a solution to the line of sight tree issue.

Possible problem could be if the library has equipment moved onto the sight in late September. Mike is working on this and waits a response for a more firm date of when they will begin setting for construction.

Discussed some other fund raising/community outreach programs:

Cocktail/appetizer event, possibly black tie. 100 invitations Saturday October 22, 2005 7pm-10pm Community Center $10 pp.

Mike will work on some donations from wineries and will talk to the arts commission about some artist drawing of what the park could look like.

Lisa will work on the guest list and check with Kelly at Community Center to see availability.

Will need to get donation of appetizers.

Will need our chair person to say a few things about our activities and the new park

Discussed kids coloring contest:

Lisa will work on some black and white drawings for coloring

Kids will get a sponsor for $10 and turn in their completed art and sponsor monies. (location to be determined)

We find a few local business owners or members of arts commission to judge the entries.

Prize will be a portion of the sponsor monies with the remainder going to the park project.

Have local paper run winner if space allows.

The importance of recognizing all those that make these events possible was talked about and that we need to keep records of those that aid in our quest.

Also discussed was the response from Phil pertaining to grant from E.C.F. and although they may not be able to fund the entire project we should apply for a grant for some of the monies needed for the Wade Creek Master Plan.

Meeting adjourned at 7:15pm