3^rd Annual Estacada Community Summit

8:00am to noon

Saturday, January 28, 2005

Estacada Community Center

8:30-9:00am Introductions

After visiting over a light breakfast, Estacada Mayor Bob Austin welcomed everyone to the 3^rd Annual Estacada Community Summit. Mayor Austin thanked attendees for submitting information sheets that listed individual contact information as well as 2004 accomplishments. This assists in shortening the 50 introductions, so that the Summit can focus more on interactive networking, sharing of 2005 goals, and requests for assistance by way of grant opportunities and/or volunteer recruitment. The following is a listing of 2005 Summit attendees and their brief introductory comments:

• Linda Parsons, Estacada Tourism Council. Receiving $10,000 from the Clackamas County Tourism Commission.
• Roger Woods, Cub Scout Pack 186. Working on flag placement. Parades. Events. Established since 1950.
• James Stokes, Troop 210. Scout Master. Want to aid more in community events.
• Fred Hertel, ERFD Deputy Chief. 12 career officers and 40 volunteers.
• Bob Morrisey, ERFD Division Chief. Fire Marshal. Public Education. CERT.
• Alan Hull, ERFD obtained $275,000 in grants last year. New Station Committee starting.
• Amy Hamilton, Asst. Librarian. Library Guild. Renaissance Faire. Need 30-35 vendors. Handed out events.
• Don Oakley, Cascadia Communities- Cemetery Road development proposes 10-acre park/playground.
• Nina Hamilton, Recreational Exposition. Planning for May this year.
• Jane Reid, Arts Commission, Summer Celebration, Estacada Together. Arts Action Alliance; CC Cultural Trust. Goal- Estacada attractive place for tourists.
• Kevin Olds, ESD Junior High School principal. Funding from state legislature is very important issue.
• Dick McGraw, Estacada Community Schools.
• Jennifer Joyce, representing Art Back.
• Richard Hartwig, City Councilor.
• Phil Lingelbach, Best Dam Run- in Estacada off and on since 1983. Raising funds for Library project. Volunteers include Boys Scouts, CCSO, Fire Dept. Also works with PRIDE- revitalizing the downtown. Benches, bike racks; trash containers.
• Nolene Triska, PAGE. Performing Arts to Estacada
• Commissioner Bill Kennemer, recognized great partnership with Estacada and the County in paving Main Street.
• Commissioner Martha Shrader, County Economic Development team is exceptional. Currently working with Estacada on recruiting recreation oriented industry.

• Representative Linda Flores, chairs the Education Committee. Project approved to bring 3-judge panel to Estacada.
• Bob Austin, served as facilitator of the Summit.
• District Ranger Andrei Rykoff- New MHNF Estacada District Ranger; 100 centennial of MHNF this year as well.
• David Bugni, Chair of Estacada Public Library Foundation. Chair of Estacada School Board.
• Kay Nelson, Estacada City Council. American Legion. Flags with blue star project. 51 Estacada area servicemen and women have been active in Iraq- two of which we have lost. Trying to get more information on service people.
• Irene Adams, Estacada Museum. Looking to enhance the museum- need info.
• Paul Daffer, Oregon River Games.
• Gary Schummer, Oregon River Games. Growing internationally.
• Andrew Cainion- Timber Lake Job Corps. Enhancing student skills. 16 to 24 years. Celebrating 40 years.
• LaVerne Martin, grand master of Harding Grange. 114 years. First lending library. Raising funds to build new grange. ½ size of what they need
• Diana Turk, chair of Estacada Parks and Recreation Commission. Finished Master Plan update. Will work with
• Clinton Vining, Editor of the Estacada News.
• Steve Stone, Estacada Chamber of Commerce. Add a few events. Chili cook-off. Goal- form a coalition with all the other active groups in town.
• Cliff Seubert, Seubert Manufacturing. Employ 40 people. Looking to expand.
• Dan Harding, Estacada School Board. Estacada Parent/student Teacher Association (Reflections Program- art competition.) EHS Booster Club.
• Betty Barbee got 3 grants. Metro; ECF; City; Farmers Market. Open House. Feb. 5. 1-3pm. March 19 fundraiser dinner at community center. Need way to transport the hungry.
• Mark Luedke, Estacada Charter School. 2005 open the doors. Choice for the parents. Need Board of Directors volunteers.
• Dean Holden, Estacada Community Center. EFRC; Sheriff Dept.
• Randy Ealy, Timber Show, 4^th of July Parade
• Beth McKinnon, try to provide as good or even better service that we have.
• Dora Morgan, representing the Estacada Charter School.
• Bennett Johnson, Tourism Council. Grant application to County Tourism Commission is only the first phase. Looking for more members.
• Martha Shrader, Clackamas County Commissioner
• Earlene Burcham, Estacada Charter School

9:00-9:10am BREAK

9:10-10:40am State of the City and Summit Outcomes- discussion

Mayor Austin comments. This is the start of his fourth 2-year term. Walked through 2004 State of the City handout as provided by the City of Estacada. Thanked state and county partners for contributions to project work, and local service organizations for sustaining events inside Estacada form year to year. The Mayor also discussed the City’s Centennial planning efforts and the need to talk with others about volunteering. Planning is underway, for example, on a May “Mayor’s Ball” and the Arts Commission’s centennial project fro the front of City Hall. Austin reported that the recent NW Technologies, Inc. retention and expansion project was a great example of efforts to create more opportunities to shop and work locally. The SDC’s (approximately $10,000 per single family building permit) help pay for future growth (or capacity building projects.) Ensuring that measures are taken to improve older parts of town as well are important, so that differences between “old” and “new” Estacada begin to surface and create a divide. Mayor Austin discussed what he heard during introductions as common comments and goals- for example, supporting youth programs and the overall image of the town.

Group discussion and suggestions:

• Provide welcome information/packets to both new residents and new businesses. Colton Telephone has a welcome packet that may serve as a good model.
• Keep the community vision (Strategic Plan) in front of everyone in the town- constantly. If the vision is clear- then ideally everyone is aware of the vision and works toward the goal. Seeing many splinter groups in Estacada. Different groups with similar objectives. Need to channel that energy in a common direction.
• Need to work with the schools. Maybe kids could create a “community calendar” web site with different levels/links/minutes/meeting times and locations? Link to social services as well.

10:40-11:30am Estacada Strategic Plan

Copies of Estacada Community Strategic Plan were distributed. The Plan was created in 1995 and updated in 2000. Need more integration/representation of Hispanic population at the Summit. Will follow-up with outreach. The group walked through the major points/objectives/goals:

• Quality of Life.
• Workforce Development
• Business Development
• Infrastructure

Plan needs to be updated and possibly put on City web site. Various Summit comments and discussions regarding the Strategic Plan were as follows:

• We really need to update the plan. Need to work on the Vision Statement 2010. Too warm and fuzzy. Commissioner Shrader suggested that county staff might be able to provide assistance towards this effort.

• Public safety should be addressed. Numerous theft cases reported in the last two years in the industrial parks. If you want to attract good people- then you need a good/safe quality of life.

• Primary goal, from an art perspective- art projects are for the people who are here. Tourism is a by-product of the art. Primary focus- make Estacada more beautiful.

• Primary goal, from a tourism perspective- tourism is a vehicle for promoting pride in our town.

• Activity breeds activity. Concrete achievements have real tangible benefits.

• Remember to involve youth. Provide more opportunities for youth in Estacada.

11:30-noon Summit Outcomes/Next Steps

Two special guests offered some final comments:

• County Commissioner Martha Shrader. New Hospital. Workforce training. Going in March to Washington D.C to lobby the federal delegation. Sunrise corridor planning (Milwaukee to Carver junction.) Alignment is still undecided. Could be south portion of Damascus- that would help Estacada.

• State Representative Linda Flores. Looking very seriously at all funding issues for the region. Will talk to ODOT on Highway 224 maintenance. OTIA funding for bridges; money still available. Maintains close connection with LOC and AOC. Bottom line, there is hope; addressing immediate concerns while also planning long term for down the road.

Final comments regarding “outcomes” from the 2005 Estacada Community Summit:

• Revise Strategic Plan. Revisit annually. (Clackamas County might help facilitate professionally.) Use the Summit as an annual evaluation forum.

• Create community meeting web site.
• More volunteers and better coordination of events
• Continuing to stay interactive with state and county agencies.
• Welcome packet to the broad community (new businesses and residents.)
• Continue basic grant writing workshops: use MHNF as a resource

Summit adjourned at 11:50am