ESTACADA CITY HALL, COUNCIL CHAMBERS
475 SE MAIN STREET, ESTACADA, OREGON
MONDAY, MAY 10, 2004 - 7:00 PM
CALL TO ORDER BY PRESIDING
OFFICER
The
meeting was called to order at 7:00 pm.
Mayor Austin led in the pledge of allegiance.
Present: Cr. Marli Stauffacher, Cr. Cliff Atkinson,
Cr. Michele Cheshier, Cr. Cliff Gavic, Cr. Ben Erickson, Mayor Bob Austin, CM
Randy Ealy, CR Denise Carey, CP Mike McCallister.
Absent: Cr. Becky Arnold.
CITIZEN AND COMMUNITY GROUP
COMMENTS
April Golden Rake Award – Dennis & Dolly Dahrens
April Citizen of the Month – Barbara Mattson &
Nina Bradford – Broadway Street painting
Mayor Austin presented the April Golden Rake Award to Dennis & Dolly Dahrens. He then presented the April Citizen of the Month award to Barbara Mattson & Nina Bradford for the beautification on Broadway Street.
CONSENT AGENDA
Approve April 12,2004 Workshop and Regular Council
minutes.
Estacada Area Arts Commission Appointment – Lesley
LeBeau Atlansky
Proclamation – Mental Health Awareness
Resolution 2004 – 4 – A Resolution of the Estacada
City Council committing operation and maintenance responsibilities; as per the
requirements of a Meyer Memorial Trust Grant; submitted by the Estacada
Community Foundation.
Liquor License Application – Wong’s King Restaurant
– name change.
Cr. Atkinson moved to approve the consent
agenda. Cr. Erickson seconded the
motion. The motion passed unanimously.
PUBLIC HEARING –
Subdivision Application #2004-1 – John Whitesell
Mayor Austin opened the public hearing at 7:15 pm and
asked the council if any member wished to abstain or declare ex-parte
contact. There was none.
CP McCallister reviewed the recommendation from the
Planning Commission to approve with conditions.
The code calls for the subdivision to provide adequate connections to
adjacent properties from the subject property to provide for the orderly
development of the area. The subdivision
as originally submitted provided for one street stub to the west but the
recommendation from the Planning Commission calls for a total of 5 stubs. The applicant has submitted a revised
proposal recommending a plan to allow for 3 stubs – one to the west, one to the
north and one to the east. CP McCallister
still believes there should be 2 stubs to the west. The applicant has proposed to build a
temporary pump station for sewer if easements to extend the sewer to Oak View
cannot be obtained from property owners.
The water master plan requires the extension of water to Coupland Road
and this is listed as a condition of approval.
The Parks and Recreation Commission recommended to not accepting the
5-acre vacant area of open space for park property as recommended by the Parks
and Recreation Commission.
A letter dated May 10, 2004 to the City Council from
PacWest Engineering, PC was entered as Exhibit “A”.
Mayor Austin read the statement regarding evidence
and right to appeal.
Leonard Smith, Pac West Engineering, representing
the applicant – Mr. Smith stated that there are just the three areas of concern
to the applicant: the street stubs,
sewer pump station and water extension to Coupland Road. He reviewed a map showing the three stubs
that the applicant is recommending for providing access to surrounding
properties. Mr. Smith also stated that
the sewer pump station would only be built if easements cannot be obtained to
allow the sewer line to cross other properties.
The last issue is the requirement of the water extension to Coupland
Road. The applicant is bringing the
12-inch water line from the south and then all the way through the development
but does not want to continue it all the way through to Coupland Road.
There were no comments in favor of or in opposition
to the application.
Neutral –
Dianna Turk, 30095 SE Cemetery Road, Parks &
Recreation Commission – They have concerns about that the water run off towards
Wade Creek may cause problems.
John Mullins, 701 SE 4th – Mr. Mullins is
concerned about the street stubs and planning for the future. He supports the recommendation of the planner
and the Planning Commission for the two stubs to the west.
Mr. Leonard stated that the applicant understands
the importance of the run off affect on Wade Creek and they are working to
provide appropriate studies and design to address the problem. He also stated that Mr. Mullins’ concerns are
valid and that he has a lot of knowledge on the adjoining properties but feels
the one stub would be adequate for all the properties with the development of a
north/south roadway. CP McCallister
stated that the conditions require the storm drainage studies to be reviewed by
the City Engineer and Public Works Director.
Curt McLeod commented on the requirement of the
water line to Coupland Road. He stated
that the developer is only required to install an 8” water line but SDC’s would
pay for the upsizing to the 12” line.
There could also be a reimbursement program where other users that add
on to the water line would reimburse the applicant for the 8” portion of the
water line for up to 20 years.
Cr. Cheshier moved to close the public hearing. Cr. Gavic seconded the motion. The motion passed unanimously. The public hearing was closed at 8:10 pm and
the regular meeting was reopened.
CP McCallister stated there are four issues that the
council needs to address – the street stubs, sewer pump station, water line
extension to Coupland Road and the standards for the two public access
ways.
Cr. Atkinson asked if there are other options for
bringing the water line to Coupland Road.
Curt McLeod stated that Wade Creek needs to be crossed wherever the line
is placed and he feels this may be the best place with development pending
across Coupland Road at this time. Mr.
McLeod also stated that the council could allow a larger SDC credit for the
part of the line from the development to Coupland Road.
Ben Erickson wanted clarified how the SDC credit
would apply to this water line. Mr.
McLeod stated this could be taken care of at staff level because the council
has made it clear that a credit for the water line is desirable. Staff will work with the developer and update
the council on the SDC credit.
Cr. Cheshier moved to approve the Planning
Commission recommendations and findings amending the condition of street stubs
from the five recommended to the three as proposed by applicant in Exhibit A,
allow for a temporary pump station for sanitary sewer if easements cannot be
obtained to connect to existing lines as proposed by the applicant in Exhibit A
and that the public access ways be 10 feet wide with 6-8 feet paved improvement
areas. Cr. Erickson seconded the
motion. Roll Call vote: Cr. Stauffacher-yes, Cr. Atkinson-yes, Cr.
Cheshier-yes, Cr. Gavic-yes, Cr. Erickson-yes, Mayor Austin-yes. The motion passed with 6 yes and 0 no.
DEPARTMENT & COMMITTEE
REPORTS
Clackamas County Sheriff’s Department – Deputy Eric Leigh is the new deputy on Saturday,
Sunday and Monday nights.
City Manager:
Percent for Arts, PGE Ferc License – CM reviewed his letter dated April 9, 2004 to Bruce Warner asking
for ODOT to waive the fee for the property value for an access to the state
highway along Highway 224. He
distributed the response from ODOT.
CM stated that the Mt. Hood Challenge would be
August 22nd. This is a
bicycling event that will start and finish in Estacada. There will be up to 2000 bicyclists
participating in the event.
PGE is going through relicensing and the City of
Estacada is a partner in this and is working to retain the public access for
our citizens to Estacada Lake.
CM reviewed the percent for arts staff report and
recommendation options. The council
would like to have a joint workshop with the Arts Commission to review all the
information and maintain dialogue with the commission on the options. This workshop will be scheduled for May 24th
at 6:00 pm.
Public Works:
Main Street Project Update -
Public Works Director Chris Randall reviewed his staff report and timeline for
the Main Street paving project.
COUNCIL BUSINESS
Resolution 2004-2 – A resolution extending City of
Estacada’s workers’ compensation coverage to volunteers of the City of Estacada.
Cr. Erickson moved to adopt Resolution 2004-2 – A
Resolution extending City of Estacada’s workers’ compensation coverage to
volunteers of the City of Estacada. Cr.
Atkinson seconded the motion. The motion
passed unanimously.
NPDES Mutual Agreement and Order – Curran McLeod
Contract – Cr. Cheshier moved to
enter into the contract with Curran McLeod for an amount not to exceed $20,000
to address the wastewater collection and treatment issues plan required by the
Mutual Agreement and order between DEQ and the City of Estacada. Cr. Erickson seconded the motion. The motion passed unanimously.
Forestry Department Grant Report – Pam Peterson reviewed her sample tree survey conducted
for the City of Estacada funded partially by a grant from the Oregon Department
of Forestry.
Library Foundation Presentation – David Bugni gave a power point presentation
providing information regarding the new library project and answering questions
such as: Why does Estacada need a new
library? How much will it cost? How will it be funded? What has been completed
to date? The timeline ends with the grand opening in July 2006.
Skate Park Report – Draft School Board Report – CR Carey reviewed the material gathered for the
school board. Cr. Atkinson stated that
the Sandy skate park is on school property so staff will check with them for
any MOU with the school for operation and maintenance. Dianna Turk stated that the master plan sees
Wade Creek Park as a nature park and not a proper area for a skate park.
Estacada Parks and Recreation Master Plan – CM reviewed the process up to this point and went
over changes that were recommended by the city engineer.
Dianna Turk stated that the Parks and Recreation
Commission should look at the master plan before the council adopts it. Mayor Austin explained that the master plan
is a general guidance document and that it is the CIP list and SDC methodology
that the Parks and Recreation Commission will be looking at for formal adoption
after public hearings. CM Ealy will have
this at the next Commission meeting.
Cr. Cheshier moved to approve the Parks Master
Plan. Cr. Atkinson seconded the
motion. Roll call vote: Cr. Erickson-no, Cr. Gavic-no, Cr.
Stauffacher-yes, Cr. Atkinson-yes, Cr. Cheshier-yes, Mayor Austin-yes. The motion passed with 4 yes and 2 no.
CITIZEN AND COMMUNITY GROUP
COMMENTS – None.
COUNCIL REPORTS &
COMMENTS
Cr. Stauffaucher thanked staff for their work on the
Whitesell subdivision application making the council’s job a little easier.
Cr. Atkinson is disappointed with the community response to the Main Street project, specifically the curbs and sidewalks issue.
Cr. Cheshier thanked staff for their work on the
subdivision application. She also asked
for everyone to support the library project.
Cr. Gavic stated that there are a lot of exciting
things happening on Broadway and was glad to see Barb and Nina receive the
awards.
Cr. Erickson thanked Dave Bugni for his presentation
and Randy for everything he does in and for the community.
Mayor Austin stated that the Mt. Hood Economic
Alliance would soon be putting out another call for proposals. He also is attending meetings working towards
the goal to connect the Lake Shore trail to other local trails.
ADJOURNMENT OF MEETING
The meeting was adjourned at 10:05 pm.