ESTACADA CITY HALL, COUNCIL CHAMBERS
475 SE MAIN STREET, ESTACADA, OREGON
MONDAY, AUGUST 9, 2004 - 7:00 PM
CALL TO ORDER BY PRESIDING
OFFICER
The meeting was called to order at 7:00 pm. Mayor Austin led in the pledge of allegiance.
Present: Cr. Becky Arnold, Cr. Michele Conditt, Cr. Ben Erickson, Cr. Cliff Atkinson, Cr. Cliff Gavic, Cr. Marli Stauffacher, Mayor Bob Austin, CM Randy Ealy, CR Denise Carey, CA Andrew Cole, CP Mike McCallister, CP Mark Green-Hite.
CITIZEN AND COMMUNITY GROUP
COMMENTS
July Citizen of the Month Tom Sager, Reader Board
Sign
July Golden Rake Award Robert & Florence
Rehberg
August Citizen of the Month Anne (Am) Griswold,
Mural Artist
August Golden Rake Award Ray Wynn
Mayor Austin announced the July citizen of the month
award for Tom Sager for his dedication in putting up messages on the city
reader board and the August award for Am Griswold for her work on the community
murals. Mayor Austin also announced the
July and August golden rake awards.
Master Municipal Clerk Certification Presentation
(Denise Carey) Debbie Jermann presented CR Carey with a plaque conferring her
designation of Master Municipal Clerk awarded her by the International
Institute of Municipal Clerks.
Clackamas County Sheriff Report Lt. Slaney
reported there was just an arrest in a house behind the fire station and two people
were charged with a marijuana growing operation. Cr. Gavic stated that there has been a lot of
activity in the front lawn of city hall.
Lt. Slaney stated his deputies have been doing a lot of foot patrol
trying to stop individuals from destructive behavior.
CONSENT AGENDA
Approve
July 12, 2004 Council minutes
Cr. Arnold moved to adopt the consent agenda. Cr. Conditt seconded the motion. The motion passed unanimously.
PUBLIC HEARINGS
Parks & Recreation System Development Charges
and CIP list Mayor Austin opened
the public hearing at 7:07 pm.
CM Ealy stated that the Parks & Recreation Commission supports the proposed CIP list and system development charges.
Curt McLeod, Curran-McLeod Engineers Mr. McLeod reviewed the updated and revised CIP
list and system development charges.
There was no input from the public.
Mayor Austin closed the public hearing at 7:15 pm.
Cr. Atkinson moved to adopt Resolution 2004 11 A
resolution adopting a revised CIP list and SDC charge for the Parks &
Recreation System. Cr. Erickson seconded
the motion. The motion passed
unanimously.
Annexation application 2004-01 and Zone Change
application 2004-01 34E 21C 1302, 1402 Mayor Austin the opened the public hearing at 7:17 pm and asked for
abstentions or ex-parte contact. There
was none.
CP McCallister reviewed the findings and
recommendation from the Planning Commission, which recommends approval.
Mayor Austin read a statement regarding evidence.
There was no public input and Mayor Austin closed
the public hearing at 7:26 pm.
Cr. Atkinson moved to approve the findings and
recommendation from the Planning Commission recommending approval of annexation
application 2004-01. Cr. Conditt
seconded the motion. The motion passed
unanimously.
Annexation application 2004-02 and Zone Change
application 2004-02 34E21CB 2900, 2903 and 34E21C 1501 Mayor Austin the opened the public hearing at
7:28 pm and asked for abstentions or ex-parte contact. There was none.
CP McCallister reviewed the recommendation from the
Planning Commission, which recommends approval.
Mayor Austin read a statement regarding evidence.
There was no public input and Mayor Austin closed
the public hearing at 7:33 pm.
Cr. Atkinson moved to approve the findings and
recommendation from the Planning Commission recommending approval of annexation
application 2004-02. Cr. Conditt
seconded the motion. The motion passed
unanimously.
Annexation application 2004-03 and Zone Change
application 2004-03 34E21CD 8690
Mayor Austin opened the public hearing at 7:35 pm and asked for abstentions
or ex-parte contact. There was none.
CP McCallister reviewed the recommendation from the
Planning Commission, which recommends approval.
Mayor Austin read a statement regarding evidence.
There was no public input and Mayor Austin closed
the public hearing at 7:38 pm.
Cr. Atkinson moved to approve the findings and
recommendation from the Planning Commission recommending approval of annexation
application 2004-03. Cr. Conditt
seconded the motion. The motion passed
unanimously.
Subdivision application 2004-02 Ross Smith (Devey
Estates) 34E21C 1401 Mayor
Austin opened the public hearing at 7:40 pm and asked for abstentions or
ex-parte contact. There was none.
CP Green-Hite reviewed the recommendation from the
Planning Commission, which recommends approval with conditions. He stated that the Planning Commission asked
that the Council look at the substandard street width where Oak View intersects
with Ginseng for any future growth. The
Planning Commission would like the Council to address this before any other
applications are submitted.
Chris Randall, Public Works Director Mr. Randall
reviewed the road situation for the council and stated that there is only a 25
right of way on a portion of Oak View and the applicant is willing to pave the
remaining portion of the right-of-way (approximately 2.5).
Mayor Austin read a statement regarding evidence.
Randy Devey, applicant Mr. Devey stated they have
no problem with any of the conditions and are willing to pave the portion of
Oak View Drive up to the 20 that is currently available (an additional
2.5).
There were no other comments from the public and
Mayor Austin closed the public hearing at 7:55 pm.
Cr. Conditt moved to approve subdivision application
2004-02 with the conditions and findings as approved by the Planning Commission
and including the additional paving on Oak View within the existing
right-of-way. Cr. Stauffacher seconded
the motion. The motion passed
unanimously.
COUNCIL BUSINESS
Intergovernmental Agreement Water Line Replacement
at Cliff Lane and the alley between Main and Broadway from N. 6th to
N. 2nd Clackamas County
CM Ealy stated this is the second part of the CDBG project to replace some
water line. PWD Randall stated that this
project will replace 2500 of water line.
This work will be done soon.
Cr. Atkinson moved to have staff execute the IGA
agreement with the county to replace water lines. Cr. Arnold seconded the motion. The motion passed unanimously.
Extraterritorial Water Service request Bill
Hilands CM Ealy stated that the
policy has been to grant extra-territorial water to properties with a
hardship. This property is a little
different because it is outside the UGB.
CP McCallister stated that there is nothing in
county laws that prohibit the city to extend water service outside the city
limits or outside the UGB. He feels it
is a bigger policy question to allow uses outside the UGB.
Mayor Austin asked if any water has been extended to
properties outside the UGB. CM Ealy
stated we have extended water service to one property owned by Mike Park next
to the industrial campus that is outside the UGB.
Bill Hilands, applicant Mr. Hilands stated that
many of the wells around him have gone dry and these properties have been
allowed water from the city. He would
like to get the problem solved before it really happens.
Mayor Austin asked the council to think about
establishing a policy for outside water services. Cr. Atkinson stated that Mr. Hilands has
requested that his property be brought in to the UGB during the current comprehensive
plan review. Mr. Hilands feels it will
make a lot of sense to bring his property into the UGB because the other side
of the road is in the UGB and his side is not.
CA Cole feels the council should develop a policy
first since this is not a hardship case.
After a policy is developed then Mr. Hilands request can be dealt with.
The council discussed the request and how it would
affect properties within the UGB.
Cr. Erickson moved to approve Mr. Hilands request
for a water connection at 33040 SE Darrow Road with a condition that the
applicant sign a non-remonstrance agreement for annexation and pay full
SDCs. Cr. Gavic seconded the
motion. The motion passed with 5 yes and
2 no (Atkinson, Conditt).
Council directed staff to develop a draft policy and
bring it back to the council at the next meeting.
Development Code Amendment Chapter 16.52 Planned
Development (P-D) CM Ealy stated
that after review the 40% of required open space seems slightly high and after
some research 20% seems more reasonable and is the amount required in the
Clackamas County Code. CM Ealy is asking
for council direction to begin the process to make the change in our
development code. It was council
consensus to direct staff to draft the ordinance and begin the process with the
DLCD notification.
Resolution 2004 13 A resolution to encourage the Board of County Commissioners to adopt and implement the recommendations of the Libraries for Tomorrow Project (parts I and II) as adopted by the Library Network Intergovernmental Board (LNIB) Librarian Beth McKinnon reviewed the resolution and how it will affect Estacada.
Cr. Erickson moved to approve Resolution 2004 13 - A resolution to encourage the Board of County Commissioners to adopt and implement the recommendations of the Libraries for Tomorrow Project (parts I and II) as adopted by the Library Network Intergovernmental Board (LNIB). Cr. Gavic seconded the motion. The motion passed unanimously.
Resolution 2004 14 A resolution of the City of Estacada, Oregon calling a measure election to submit to the electors of the city the question of annexation of 2.01 acres into the city limits.
Cr. Arnold
moved to adopt Resolution 2004 14 A resolution of the City of Estacada,
Oregon calling a measure election to submit to the electors of the city the
question of annexation of 2.01 acres into the city limits. Cr. Erickson seconded the motion. The motion passed unanimously.
Resolution 2004 15 A resolution of the City of Estacada, Oregon calling a measure election to submit to the electors of the city the question of annexation of 4.96 acres into the city limits.
Cr. Erickson moved to adopt Resolution 2004 15 A
resolution of the City of Estacada, Oregon calling a measure election to submit
to the electors of the city the question of annexation of 4.96 acres into the
city limits. Cr. Atkinson seconded the
motion. The motion passed unanimously.
Resolution 2004 16 A resolution of the City of Estacada, Oregon calling a measure election to submit to the electors of the city the question of annexation of .31 acres into the city limits.
Cr. Stauffacher moved to adopt Resolution 2004 16
A resolution of the City of Estacada, Oregon calling a measure election to
submit to the electors of the city the question of annexation of .31 acres into
the city limits. Cr. Arnold seconded the
motion. The motion passed unanimously.
DEPARTMENT & COMMITTEE
REPORTS
City Manager CM Ealy stated that Congressman
Blumenaur will visit Estacada on August 19th. He also stated that staff is working on an
application for funding the Hwy 224 Enhancement project. This is being done with the help of ODOT and
the city engineers.
CITIZEN AND COMMUNITY GROUP
COMMENTS
Nina Hamilton, 27726 S. Hwy 211 Ms. Hamilton announced a new event called Rec-X. This will be a recreational festival with booths and demonstrations on Broadway Street. This will bring businesses and clubs together to highlight what there is available in the area. This year it will be held on Labor Day weekend and will be hosted by the downtown business community. They are currently working on obtaining donations for the insurance cost.
COUNCIL REPORTS &
COMMENTS
The Councilors congratulated CR Carey for her award
stating it was well deserved.
Cr. Stauffacher stated that the Main Street project
seems to be coming along and looking good.
Cr. Atkinson thanked Lt. Slaney for his report and
is thankful for his department in cleaning up this town.
Cr. Conditt encouraged neighbors to join together
and fight crime in your area.
Cr. Arnold feels the Main Street project is going as
well as can be expected since it is a major road in the community. She encouraged everyone to attend the Skate Park
meeting next week. She also asked the
newspaper to publish the agenda if at all possible. Staff stated they would work with the paper
to get this done.
Cr. Gavic stated he was glad the Sheriffs
department was aware of the problem around city hall and that they are staying
on top of it.
Cr. Erickson stated that the summer celebration was
very well attended even though the first two days were so hot. Also, the Arts Commission is still trying to
put together a centennial piece.
Mayor Austin reported on the Mayors conference he
recently attended in Canyonville. He was
appointed to the County Coordinating Committee.
This committee lends county support to projects going on within the
county offering a unified voice of support.
ADJOURNMENT OF MEETING
The meeting was adjourned at 9:25 pm.