Estacada Parks & Recreation Commission Minutes

City Hall

Wednesday, April 28, 2004 – 7:00 pm

 

 

1.       Call to Order

 

          The meeting was called to order at 7:00 pm.

 

2.       Roll Call

 

Present:  Tracie Lougheed, Pamela Peterson, Cheryl Copeland, Cynthia Crivellone, Dianna Turk, Roxanne Morrisey, DCR Hovda.

 

Absent:  Roxanne Morrisey. 

 

3.       Approve March 24, 2004 Minutes

 

Consensus was to approve the minutes as corrected (Roxanne Morrisey was absent from the last meeting).

 

4.       Citizen’s Concerns & Comments

 

Amy Hamilton, Estacada Library, spoke regarding this years Renaissance Fair.  She is very excited about the park being next door to the new Library.  She would like to work very closely with the Commission regarding planning for the park because she coordinates all outdoor summer programs for the Library and would like to be able to utilize the park area. She explained that she organizes and does the layout for these events based upon the amount of area that she has. 

 

Dianna asked if there is a draft layout of the landscaping and building location for the future Library.  She explained that it would be great for the Commission to have it to keep it in mind when they discuss layout of the park. 

 

Amy explained that the Library Foundation would have that if we want a copy.  It is a very rough draft because they are still trying to acquire more land on the other side of the library property. 

 

Tracie asked what would come first, a Library or a park.  Dianna stated that is a very good question.  She explained that we have drafted a plan and it was the idea that we would develop the park in phases.  The Commission did envision the Library being next door when they developed the plan. 

 

Tracie stated they would like to distinguish where the property line is between the two projects to avoid encroaching on the other. 

 

Dianna stated they have discussed having an open house event in conjunction with the 4th of July to show the public where and what the future park will look like.  The Commission said it would be very exciting to have the Library on hand for the open house, to show their proposal to the public.  Dianna will approach the Library Foundation regarding this idea.  Pamela asked if Main Street would be under construction during the 4th of July events.  The Commission thought if the route for the parade had to be changed they could route it up near the future park.  The Commission discussed hiring or asking someone about volunteering for carriage rides during the open house event. 

 

Tracie stated the Commission is excited about sharing events and letting the Library use the park. 

 

The Commission discussed possible landscape designs and Pamela has a contact from a class that has several people that could volunteer to create a landscape design.  She will get the class some maps of the area.   

 

5.                  Staff Report – Dianna read an email from CM Ealy.  He stated that he would be here to share his proposed park budget.  He explained that he is trying to keep the park fund as self sufficient as possible.  The Commission wonders how this is possible since there isn’t any source of revenue.  CM stated in his email that the maintenance and upkeep would mainly come from park reserves.  Also, PGE should be building restrooms in the Timberpark soon. 

 

The Commission will respond to CM’s email to clarify the use of the SDC’s, which can’t go towards operating and maintenance.  The Commission would also like to know how he proposes they be self sufficient.  The Commission would like to see a copy of the budget. 

 

6.       City Council Liaison Report – none.

 

7.       Unfinished Business

*      Whitesell Proposal – Dianna stated that she attended the Planning Commission meeting and they recommended the City Council not accept the proposed park area.  She also discussed the storm water run off issues and the developer stated they would do whatever was required of them.  Cheryl thought it was interesting that during the Planning Commission meeting the developer stated that they would keep the proposed park area as open space/undeveloped, while during their tour of the property he stated they would sell the property.  Dianna clarified that the developer will not designate this area as open space.  It will just remain undeveloped land with no specific use.  It will not belong or have access to any properties in the area. 

 

*      School Board / Skate Park – Dianna stated that apparently the School Board was interested in exploring locations for a Skate Park. Dianna stated that CR Carey is drafting an intergovernmental agreement between the groups.  The Skate Group will discuss it further.  The Group did decide that the park will be concrete.  The Commission thought that was a great decision.  Dianna stated that the school is organizing a tour of some local skate parks.  

 

*      Grants – Cheryl stated there is nothing to report. 

 

*      Open House Event – discussed above.

 

8.                  New Business

 

The Commission reviewed a proposal for the future park site.  The Commission accepted the proposed sign and Dianna will let Public Works know.

 

Tracie stated that Doug Dysart, Eagle Creek Fish Hatchery would like to come speak about future events.    Tracie stated that a priority of the park should be to get the cone out of the center of the pond.  Dianna stated that we need something to filter out these types of objects.  It will take a boat to get to these items and to clean up the pond.  Consensus was to have Tracie invite Doug to one of the next few meetings, whichever works better for him.

 

9.       Commission Report & Comments

 

Dianna forwarded an email to the group regarding a grants workshop that is coming up in May. 

 

10.     Adjournment

 

          The meeting was adjourned at 7:55 pm.