Estacada Parks & Recreation Commission Minutes

City Hall

Wednesday, February 25, 2004

 

WORKSHOP – 6:00 PM

 

1.         Call to Order

 

            The workshop was called to order at 6:00 pm.

 

2.         Roll Call

 

Present:  Dianna Turk, Pamela Peterson, Louise Kroeker, Cheryl Copeland, Cynthia Crivellone, Tracie Lougheed (arrived at 6:25pm), Roxanne Morrisey  (arrived at 6:30 pm), Traci Hovda.

 

The Commission welcomed the new members. 

 

3.         Discussion

A.     Wade Creek Park – The Commission felt the last joint meeting with City Council was to look at changes to the draft master plan as well as the CIP list.  They were surprised that it only included talk about system development charges.  Dianna explained SDC’s to the new members. 

 

Cheryl talked to Denise Carey about the amount available in SDC’s currently.  Denise told her there is about $47,000 in SDC’s currently, but those funds are dedicated as matching funds for a grant that is currently pending, to purchase additional land next to Wade Creek.  

 

The Commission discussed the improvements that are proposed for the new Park.  They discussed different types of grates and improvements to the current grate that would help with the flow of the water, and protect the animals that nest along it. 

 

Staff will check with the County Vector Control about the planting of mosquito eating fish to see if it is possible to place them in the pond. 

 

Tracie has talked with a lady that can set up kiosks, information centers, and workshops through the Forest Service to teach about fish and wildlife.  Tracie will invite her to a future meeting. 

 

The Commission feels the restroom should be listed as a high priority on the CIP instead of a medium priority.  The Commission doesn’t feel the park can be opened to the public at all without a restroom. 

 

The Commission feels that someone should test the stability of the ground underwater.  Sometimes silky water can have a quick sand effect underneath, which could be dangerous if a child were to go into the water (even if posted not to). 

 

Dianna stated that PWD Randall is working on a sign for the future pond site.  The Commission is anxious for this sign since the Library erected a sign already. 

 

The Commission feels we need to make the area safe, and open it as soon as possible.  Then we can get the public involved with the items that still need to be completed. 

 

The Commission feels the fence needs to be removed along the street side in order to make the park more user friendly. 

 

The Commission discussed purchasing a permanently attached port-a-potty, with a wash sink, that would attach to the cities sewer and water system.  They also would like to see a few garbage cans and picnic tables, which would be chained/mounted.  The Commission will ask the Library if they would be willing to donate a few of their picnic tables to this use. 

 

The Commission would like to make sure the park landscaping and the library landscaping work well and compliment each other.   

 

The Commission discussed using the Valberg property as the location for the permanent restroom since it already has a water and sewer service.  One of the plans calls for this area to be used for parking, but we could include tables and a restroom.  This would save money by not having to have the water service extended to the back of the lot for a new restroom.  The original plan of placing the restroom at the back of the current property was made before the Commission knew the City might purchase the Valberg property.  Staff will see if the Valberg building has water and sewer already, and what the timeline for acquiring and using the property is.  Staff also needs to see if Public Works can extend the water service for a possible restroom.  Cheryl will continue to work on grant possibilities.  She also stated that CR Carey recommended the Commission make suggestions for what they would like to see in the upcoming budget, since the City is just beginning the budget process to begin July 1st.   

 

Summary of things that need to be completed before opening:

 

*      Restroom with sink and faucet ($30,000 City’s portion)

*      Garbage cans – chained down ($400 for 2 cans)

*      2 park benches

*      Signage (hours, no swimming, etc.)

*      Remove fence from street side only (remove more later when we acquire Valberg property and when Library is completed) – replaced with wood posts to keep vehicles out (get estimate)

*      Posts (removable) to limit vehicular traffic at driveway (perhaps PW can make/$200)

*      2 Tables ($600)

 

The Commission recommends the above things be budgeted for in the proposed 2004-2005 budget.  Cheryl will email CM Ealy with the Commissions recommendations.

 

4.         Adjournment

 

            The workshop was adjourned at 7:08 pm.

 

REGULAR MEETING – 7:00 PM

 

1.         Call to Order

 

            The meeting was called to order at 7:08 pm.

 

2.         Roll Call

 

Present:  Dianna Turk, Tracie Lougheed, Pamela Peterson, Louise Kroeker, Cheryl Copeland, Cynthia Crivellone, Roxanne Morrisey, Traci Hovda.

 

3.         Approve January 28, 2004 Minutes

 

            Consensus was to approve the minutes as presented.

 

The Commission finished its discussion from the workshop.

 

4.         Citizen’s Concerns & Comments

 

            There was none.

 

5.         Staff Report

A.     Randy – Grant Update, not able to attend but said he felt the meeting interview for the grant went well today. 

 

6.         City Council Liaison Report – nobody in attendance.

 

7.         Unfinished Business

A.     Estacada Skate Association/Skate Park Leadership Group – continuing to work on this issue, 3rd Wednesday of each month, 7pm at City Hall.  The group is still trying to identify a site.

 

8.         New Business

  1. Welcome New Members – The Commission welcomed the new members Cindy Crivellone and Louise Kroeker.

 

  1. Earth Day Event Projects – consensus was to have an open house in June or July and have people walk around the park, display our future plans.  This would be a great public relations move to get more people interested in the new park.  The Commission will try to have it during the 4th of July festivities.  Someone will contact the 4th of July planning committee to try to partner with them. 

 

  1. Chairman Appointment – The Commission re-appointed Dianna Turk to continue as Chairman since she does such an excellent job.

 

  1. Periodic Review Committee Liaison Appointment – The Commission appointed Tracie Lougheed to serve as the liaison to the Periodic Review Committee.

 

9.         Commission Report & Comments

 

None.

 

10.       Adjournment

 

            The meeting was adjourned at 8:05 pm.