OFFICIAL MINUTES
ESTACADA SCHOOL DISTRICT BOARD OF DIRECTORS
Wednesday, February 12, 2003, High School Choir Room
Executive Session – Chairman David Bugni called the executive session to order at 7:00 p.m. in the central office conference room. Present: Directors Dan Harding, Danny Scott, Carrie Wheeler, and Mark Greene; Superintendent Mike Call, Business Manager Donna Cancio, Assistant Superintendent Howard Fetz, Clackamas County News representative Ali Ryan, and recording secretary Jeanie Pinkerton. Directors Jack Scott and Steve Crosby were absent. In accordance with ORS 192.660 1b and d, personnel and negotiations issues were discussed.
Call to Order/Roll Call – Chairman Bugni called the public meeting to order at 7:30 p.m. in the high school choir room. Directors Harding, D. Scott, Wheeler, and Greene were present. Directors J. Scott and Crosby were absent. Also present were Superintendent Call, Assistant Superintendent Howard Fetz, Business Manager Donna Cancio, Clackamas County News representative Ali Ryan, administrators, staff, students, citizens, and recording secretary Jeanie Pinkerton.
HS Report – FFA President Pam Koenig reported on recent events and activities at the high school, including student tutoring, Clackamas Skills Contest and the District Wrestling Tournament. Ms. Koenig said five Estacada students qualified for the All Northwest Choir. FFA is up and running and two Estacada students qualified for the State speaking contest.
Food Service Report – Food Service Manager Sheila Hanson gave an update on the district food service program. She thanked the Board for its support of the program. The new manager at the high school cafeteria has made a huge change in the food quality and as a result, more students are participating in the school lunch program. Yesterday, the health inspectors came to the district and their report on the district is a feather in the caps of our managers. Mr. Bugni commended Mrs. Hanson for the improvements, i.e., the dramatic reduction in food costs. Mrs. Hanson said there should be additional improvements next year when we don’t have so many kids to get through quickly. Mr. Bugni asked for a final report at the end of the year. Mr. Greene asked that the report include a chart that compares the end of last year with the end of this year. Mrs. Hanson said it would be a ballpark figure because the accounting is different now. A measure that I can give you will be the number of students participating.
Bond Report - Ken Andrews reported that the City has signed off on the grounds building. There will be a meeting in March or April to re-orchestrate the volunteer effort for the ball fields so they can be completed this summer. At the junior high the seismic work is completed on the auditorium and the gym roofing is completed. The interior work has started and the upstairs is now sheet rocked. There are still a number of questions to be answered including the kitchen design. The exterior sewer work will be relocated and will be done by late May. The grade school masonry is almost completed in one pod and the roofs are going on. They will be done in June. I expect Emerick to leave by the end of June. Tony Walters reported that the high school is about done. We redesigned the gas filters for the boiler and the additional sidewalk area is done. At River Mill the brick veneer is on, one more coat of paint will be done in the gym this week; and the gym is plywooded now. The contractor has a few items to take care of and the media center will be complete. There are some exterior items, i.e., doors that we are waiting for delivery on. The playshed will be ready for use tomorrow morning. On the addition, the brick veneer is there but part of the delivery was shattered. It should be done by the end of the week. The mechanical/electrical drop-ins are getting done. On the interior – there are added things to do to clean up and dress-up the school. Merrill is hopeful to be completed by the end of June. The furniture and equipment for all schools – you will have a package of proposed costs next month.
Mr. Greene said the media centers look great. I am concerned about the under floor duct covers being sensitive to foot traffic. They’re not really designed for open floors. I have a concern about the longevity. Mr. Walters said he would take a look at it. Mr. Walters will send a punch list to Mr. Greene.
Mr. Walters said we were looking at the end of April or May, but we had some serious design changes to make things work on the existing media centers. If there are no more changes and they don’t complete the work by the deadline we can go after the 500 dollars per day.
Mr. Andrews said in the March board packet about 18 million of the 25 million will be presented. We can come very close to what the final product will be.
Naming of New Elementary School – Mr. Olds reviewed the process for naming the new elementary school and presented the results of the committee recommendations. There were about 50 names suggested from staff, students, and the community. The committee reviewed the policy and discussed the pros and cons of each name suggested. We narrowed it to three names. There was a large gap between the second and third name and we had 23 telephone calls suggesting the name not be changed from Estacada Grade School.
Hearing of Citizens – There were no citizen comments.
ACTION ITEMS
1. A motion by Mr. Harding, seconded by Mr. Greene, to approve the consent agenda as presented was unanimously approved.
2. A motion by Mr. Greene, seconded by Mr. Harding, to approve the Clackamas county ESD Proposed resolution Services as presented was unanimously approved.
Mr. Bugni asked if any services have been dropped? Mr. Call responded that the intent is to go through a process like last year to select services that have the least impact on special needs kids. This is written contingent upon loss of funding so we are not bound to this.
3. A motion by Mr. Greene, seconded by Mr. Harding, to approve the second reading of Policy IGAE/Health Education Program as presented was unanimously approved.
4. A motion by Mr. Greene, seconded by Mr. Harding, to approve the first reading of Policy IKGA/Certificate of Initial Mastery Proficiency Standards was unanimously approved.
5. A motion by Mr. Greene, seconded by Mr. Harding, to approve the review and revision of Policy GCPC/GDPC Retirement of Staff was unanimously approved.
6. A motion by Mrs. Wheeler, seconded by Mark Greene, to approve Clackamas River Elementary as the name for the new elementary school was unanimously approved.
The name is consistent with our other two elementary schools in that it is related to the nearest aquatic feature. Mr. Greene agreed and said in honor of Bob Cody perhaps a feature of the school can be named after him. Mr. Harding agreed that it would be appropriate to honor Mr. Cody in some way since he was a cornerstone of the educational community.
7. A motion by Mr. Greene, seconded by Mrs. Wheeler, to approve the CIM Standards timeline extension for the Arts request was unanimously approved.
Mr. Bugni asked if we can implement this within the timeframe? Dr. Fetz said we are grappling with that now. We are trying to figure out how fast we can do this. It is fraught with complications of funding which means staffing ability. We are trying to get creative.
8. A motion by Mr. Greene, seconded by Mr. Harding, to approve the CIM Standards timeline extension for Second Languages request was unanimously approved.
9. A motion by Mr. Greene, seconded by Mr. Harding, to approve the OSBA Policy Review process as outlined by the Board was unanimously approved.
The Directors will rotate participation in the meetings with Mr. Woods (OSBA). When the Board is notified of the date of the first meeting they will decide on the rotation.
The state report cards are out. There are very few who can explain them. The instrument doesn’t allow you to know what is expected. It takes hard work and luck. Our scores are pretty solid, except at EC where the staff and leadership are to be commended for their hard work and diligence. Next month the principals will give reports to the Board. Mrs. Wheeler referred to the Oregonian article. Mr. Call said it’s very complicated and I can’t answer clearly. Now we have the “No Child Left Behind Act” and most federal funding is tied to that. One stipulation is that you must have assessments. If the legislature says we’ll have it then we’ll have it. Dr. Fetz said the “No Child Left Behind” legislation requires more rigorous evaluations. Even if the state did away with testing we’d have to duplicate. It doesn’t seem prudent to do away with testing since the process will continue one way or another.
Business Office Report – Business Manager Donna Cancio said the district is in a very enviable position right now, and there may be some comfort in knowing there will be money left from this year. We’ll have to wait and see what happens at the state level. Mr. Greene said he is very proud of the tough decisions that were made. It’s amazing that we haven’t had to cut days or personnel. Mrs. Cancio said thank you, we have gone through some painful cuts. I did take a conservative approach. Mr. Bugni said it is disgusting that we have to operate on less money than we had in 1992.
Break 8:40-8:50 p.m.
Board of Director’s Reports – Mr. Harding said he attended all the basketball games. Our program is on the upswing. Danny Scott congratulated Mrs. Jaqua on the Eagle Creek report cards. Mr. Greene said new officers were elected for FFA. I experienced the FFA meeting process – Roberts Rules of Order and it was fantastic. The Athletic Committee is in the process of identifying needed purchases for the new weight room. Some functional things are really critical. By the next Board meeting we should have the costs and where funding is coming from. Mr. Bugni said the second year of the Forestry program starts next month. All classes are free. Hopefully, we will have good attendance. The program allows us to procure Natural History items for the schools. There will be a dance on March 7 at 7:00 p.m. in the junior high with the Art Abrams band. I encourage your participation. Mr. Bugni said the Academic Task Force is going well. It is taking longer than originally envisioned, but we’re encompassing more. Please remind parents to return the surveys. Mr. Harding said the “Parent University” on February 22 in the commons was very successful. We’re hoping to make this an annual event.
Hearing of Citizens – There were no citizen comments.
Website – Mr. Bugni asked if there is a way to show on our website that we are in better financial shape than other districts, that we are open for business for the rest of the year? Can we feature some scholarships, competitions, etc. to capture the idea that despite the funding problems there are still nuggets here in Estacada? It’s a mechanism we can use to get positive information out about Estacada at very little cost.
Mrs. Wheeler reminded the Board to bring completed superintendent evaluations to the next meeting.
The meeting adjourned at 9:55 p.m.
1. Consent Agenda
2. Clackamas County ESD Resolution Services
3. Policy IGAE/Health Education Program
4. Policy IKGA/Certificate of Initial Mastery Proficiency Standards
5. Policy GCPC/GDPC/Retirement of Staff
6. New Elementary School Name
7. CIM Standards Timeline Extension – Arts
8. CIM Standards Timeline Extension – Second Languages
9. OSBA Policy Review Process
________________________________ ______________________________
David Bugni, Chairman Michael Call, Superintendent
Board of Directors Estacada School District
Jp/minutesfeb12,2003