ESTACADA CITY HALL, COUNCIL CHAMBERS
475 SE MAIN STREET, ESTACADA, OREGON
MONDAY, MARCH 10, 2003 - 7:00 PM
CALL TO ORDER BY PRESIDING
OFFICER
The
meeting was called to order at 7:10 pm.
Council President Atkinson led in the pledge of allegiance.
Present: Cr. Marli Stauffacher, Cr. Michele Cheshier, Cr. Becky Arnold, Cr. Cliff Gavic, Cr. Ben Erickson, Cr. Cliff Atkinson, CM Randy Ealy, CR Denise Carey.
Absent: Mayor
Bob Austin.
CITIZEN AND COMMUNITY GROUP
COMMENTS – None.
CONSENT AGENDA
Approve
February 24, 2003 Council minutes
Approve
March 1, 2003 Workshop minutes
Cr. Cheshier moved to approve the consent agenda. Cr. Stauffacher seconded the motion. The motion passed unanimously.
COUNCIL BUSINESS
Library Building Task Force – Jim Reynolds, Chair of the task force, stated
that the committee has finished their task and that there were several
potential next steps. Several things
need to be determined such as selection of a site, selection of an
architectural firm and decide how to raise the money (i.e. library district,
LLC, etc.). The council has to decide if
they want the task force to continue or have someone else continue the
process. The committee feels that a
library district is probably the best way to fund the building of the
library. This district could be
developed to fund construction only – not operation and maintenance.
Cr. Atkinson stated that he would definitely like to
keep the task force together and feels the council is ready to choose an
architect from the committee recommendation.
Gloria Polzin stated that either architect would be
a great choice.
Gary Warkentin clarified that the recommendation is
not for a specific architect but is recommending a ranking. The next step is the negotiation phase and if
you fail to get an agreement with #1 you negotiate with #2.
Cr. Cheshier moved that the City Manager and two or
three task force members begin negotiations with the architects according the
recommended rankings – #1 SRG and #2 BCJ.
Cr. Gavic seconded the motion.
Roll call vote: Cr.
Stauffacher-yes, Cr. Atkinson-yes, Cr. Cheshier-yes, Cr. Gavic-yes, Cr.
Arnold-yes, Cr. Erickson-yes. The motion
passed with 6 yes and 0 no.
System Development Charge Updates – CM Ealy reviewed what SDCs are allowed to be
collected and how we come up with our SDC amounts.
PWS Strawn commented on the proposed adjustments to
the SDC fees. He explained that House
Bill 2980 changed the way SDCs are administered. Our capital improvement plans must be updated
to reflect the changes in the bill. The
major changes are adding a miscellaneous section for smaller capital
improvements and adding an inflationary clause to account for the costs of a
project increasing over time.
County Needs and Inventory Filing – CM Ealy informed the council that the city has
determined twelve projects to file with the county to add to their needs and
inventory list. CM and PWS answered
questions from the council regarding the projects.
Review Draft Council Goals – CM reviewed the goals discussed at the council
retreat and included in the packet for review.
Cr. Erickson feels there may be too many action items and the council
may not be able to complete all of them.
The council would like to have a workshop on March 24th at
6:00 pm to review the code review section.
DEPARTMENT & COMMITTEE
REPORTS
Cr. Erickson stated that he attended the Estacada
Arts Commission meeting last week. He
informed the council that on April 11th at 7:00 pm at City Hall
there will be an author’s reading, they are working on the summer celebration
schedule and the funding for it, they are working on a coop between the school
and the city for events at the school when the new auditorium is finished.
City Manager – CM consulted the council on what they wanted placed on their next
agenda. CM asked about the appraisals
for the library sites. It was council
consensus that it was already approved to conduct appraisals on the two downtown
sites in December. Cr. Cheshier
commented that she wouldn’t mind seeing the new library at the pond site. CM reminded the council that the next
Clackamas Cities dinner is on Thursday, March 27th at the Estacada
Community Center. Cr. Erickson would
like to add the Arts Commission’s guidelines and policies for purchasing art on
the agenda as an action item.
CITIZEN AND COMMUNITY GROUP
COMMENTS – None.
COUNCIL REPORTS &
COMMENTS
Cr. Erickson thanked the Arts Commission and Library
Building Task Force for all their work. He
also has contacted Mt. Hood Community College about helping with making our
meeting broadcasts a little better. He
will be working with them on this.
Cr. Arnold and Cr. Cheshier thanked the presenters
tonight. Cr. Cheshier is excited about
all the good stuff happening in the city and is honored to be a part of this
council.
Cr. Stauffacher also thanked the task force for
their report. She also stated maybe the
pond site should not be given up on for the library.
Cr. Atkinson echoed everyone’s comments regarding
the committee work going on.
ADJOURNMENT OF MEETING
The meeting was adjourned at 8:15 pm.