ESTACADA CITY HALL, COUNCIL CHAMBERS
475 SE MAIN STREET, ESTACADA, OREGON
MONDAY, NOVEMBER 10, 2003 - 7:00 PM
CALL TO ORDER BY PRESIDING
OFFICER
The meeting was called to order at 7:00 pm. Mayor Austin led in the pledge of allegiance.
Present: Cr. Cliff Atkinson, Cr. Cliff Gavic, Cr. Becky Arnold, Cr. Michele Cheshier, Cr. Ben Erickson, Cr. Marli Stauffacher, Mayor Bob Austin, CM Randy Ealy, CA Andrew Cole, CR Denise Carey.
CITIZEN AND COMMUNITY GROUP
COMMENTS
Nina Hamilton – Ms. Hamilton expressed some concern over comments at the last meeting regarding the businesses in the town. We need to promote what we do have and not complain about what we don’t have. She stated that negative statements about certain businesses are very damaging. She feels the Chamber of Commerce should be working as a whole for Estacada and not just supporting the businesses that are members. If the Chamber is only promoting certain businesses in the community she feels the council should look at not financially supporting them in the future.
CONSENT AGENDA
Approve
October 27,2003 Council Workshop and Regular Meeting Minutes
Cr. Cheshier moved to approve the Consent Agenda. Cr. Arnold seconded the motion. The motion passed unanimously.
DEPARTMENT & COMMITTEE
REPORTS
Clackamas County Sheriff’s Report – Lt. Slaney
reviewed the August and September activity reports and answered questions from
the council.
Chris Randall, Public Works Director – Mr. Randall
gave a report on current public works projects and answered questions from the
council.
City Manager Ealy reviewed the information in the
packet and announced upcoming meetings.
CM stated that Robert Taylor filed the ODOT access permit for access to
his newly annexed property along Hwy 224.
There is a community Christmas celebration scheduled December 5th
and 6th. CM stated that there
will be a meeting of the Periodic Review Committee on November 25th.
COUNCIL BUSINESS
Timber Park Management – CM distributed and reviewed a staff report with
the recommendation from staff to terminate the existing lease agreement with PGE
as of January 1, 2004. PGE is also
willing to discuss the annexation of the park into the city. Cr. Atkinson moved to terminate the existing
lease agreement with PGE enabling the City of Estacada to discontinue operation
and maintenance of the Timber Park area and allowing PGE to assume those
responsibilities beginning January 1, 2004.
Cr. Erickson seconded the motion.
The motion passed unanimously.
Parks & Recreation Grant Application – Cr. Atkinson stated that the grant was a 50/50 grant with a 50% match required. He asked if the Estacada Community Foundation would be supplying part of the match. CM stated that the city would need to come up with some funds for the purchase. The property would also have to be purchased before the grant money is available so we may have to borrow from another fund until the grant money is received.
County Library Levy – CM explained the details of the county library
levy to be put to the voters next November.
The county is trying to determine the rate to put on the ballot.
Resolution 2003 – 22 – A Resolution clarifying responsibilities for the construction of a new Estacada Public Library – CM thanked the Library Building Task Force for all their work and welcomed the help of the Estacada Library Foundation for the work they will continue to do in getting the library built. Cr. Erickson asked if the cap in the size of the library and the cost is necessary to be stated in the agreement. CA Cole stated it helps with the promotion of the library because you know exactly what you are promoting. Dave Bugni stated that this was language that he asked to be placed in the agreement since the foundation will be in charge of raising the funds. They need a target cost to shoot for. These are basic criteria that can be taken to potential donors, grantors and citizens in asking for their assistance in funding the project.
Cr. Erickson moved to adopt Resolution 2003 – 22 – A Resolution clarifying responsibilities for the construction of a new Estacada Public Library. Cr. Cheshier seconded the motion. The motion passed unanimously.
CITIZEN AND COMMUNITY GROUP
COMMENTS
COUNCIL REPORTS &
COMMENTS
Cr. Erickson congratulated the Estacada High School
Volleyball Team and Coach Melanie Hambelton for winning the state
championship. He also wished the soccer
and football teams good luck in the playoffs.
Cr. Gavic echoed Cr. Erickson’s remarks.
Cr. Arnold clarified that the Chamber of Commerce
promotes all businesses but they do recommend Chamber members first.
Cr. Cheshier congratulated the 5th/6th
Football team for winning the championship in their league and echoed Cr.
Erickson’s congrats to the other teams.
Cr. Atkinson congratulated all the sports groups. He also informed the council of some
information regarding the tourism meetings he has attended. He feels we can work together to promote and
improve the downtown while allowing other areas to grow.
Cr. Stauffacher also congratulated all the fall
sports teams and their successes.
Mayor Austin stated that the sports teams are also
ranked high academically in the state.
He feels the tourism meetings were positive overall.
EXECUTIVE SESSION –
192.660(1)(i) - Personnel
Mayor Austin announced that the council would
adjourn into executive session under ORS 192.660(1)(i) – to review and evaluate
the City Manager. He asked everyone to
leave the room except those representing the media. He advised the media representatives that
they couldn’t report the contents of the executive session.
All the council and staff listed above were present
and Chris Randall, Public Works Director.
The council returned to regular session.
ADJOURNMENT OF MEETING
The meeting was adjourned at 9:20 pm.