ESTACADA CITY COUNCIL MEETING MINUTES

ESTACADA CITY HALL, COUNCIL CHAMBERS

475 SE MAIN STREET, ESTACADA, OREGON

MONDAY, JUNE 23, 2003 - 7:00 PM

 

 

CALL TO ORDER BY PRESIDING OFFICER                                                      

 

The meeting was called to order at 7:00 pm.  Mayor Austin led in the pledge of allegiance.

 

Present:  Cr. Cliff Atkinson, Cr. Becky Arnold, Cr. Michele Cheshier, Cr. Ben Erickson, Cr. Cliff Gavic, Mayor Bob Austin, CM Randy Ealy, CR Denise Carey. 

 

Absent:  Cr. Marli Stauffacher                                            

 

CITIZEN AND COMMUNITY GROUP COMMENTS                                                                

Jane Reid, 32795 SE Coupland Road – Ms. Reid gave the lineup of entertainment for the Estacada Summer Celebration, July 25th – 27th. 

 

CONSENT AGENDA                                                

*      Approve June 9, 2003 Council minutes

*      Resolution 2003 – 13 – A Resolution of the City of Estacada, Oregon calling a measure election to submit to the electors of the city the question of annexation of 9.58 acres into the city limits.

*      Resolution 2003 – 18 – A resolution extending City of Estacada’s workers’ compensation coverage to volunteers of the City of Estacada

*      Library Board Appointment – Florence Tallman

*      Citizen of the Year – Diana Sager

 

Cr. Arnold moved to adopt the consent agenda.  Cr. Gavic seconded the motion.  Roll call vote:  Cr. Atkinson-yes, Cr. Cheshier-yes, Cr. Arnold-yes, Cr. Gavic-yes, Cr. Erickson-yes, Mayor Austin-yes.  The motion passed with 6 yes and 0 no.

 

DEPARTMENT & COMMITTEE REPORTS                                                                            

         

City Manager – CM updated the council on a recent meeting with PGE regarding the park lease.  They discussed the city’s expenses to operate and maintain the park and the possibility that PGE may partner with the city in some way to help cover these costs.  The city will now draft a letter to PGE with a request of some type to help operate the park or for them to take back the park.  PGE was also interested in partnering with the city in the master planning of the park and determining what the needs are of the community.  CM will draft a letter to present from the city. 

 

CM briefly reviewed his written staff report.

 

The council discussed the street sweeping and they would like staff to re-bid the contract and include weekly sweeping of the downtown core area.

 

PUBLIC HEARING – 2002-2003 SUPPLEMENTAL BUDGET                                

Resolution 2003 – 16 – A Resolution adopting and appropriating funds for the supplemental budget for fiscal year 2003-2003.  (Building Fund Revenues)

 

Mayor Austin opened the public hearing for the 2002-03 Supplemental Budget.  CM explained that the revenues for the building department came in much higher than budgeted and therefore the contractual expense for the permit procedure and inspections was also higher than budgeted.  There was no public input so Mayor Austin closed the public hearing.

 

Cr. Atkinson moved to adopt Resolution 2003 – 16 – A Resolution adopting and appropriating funds for the supplemental budget for fiscal year 2003-2003.  Cr. Erickson seconded the motion.  Roll call vote:  Cr. Atkinson-yes, Cr. Cheshier-yes, Cr. Arnold-yes, Cr. Gavic-yes, Cr. Erickson-yes, Mayor Austin-yes.  The motion passed with 6 yes and 0 no.

 

PUBLIC HEARING – STATE SHARED REVENUES                                                                 

Resolution 2003 – 14 – A Resolution relating to municipal services state shared revenues.

 

Mayor Austin opened the public hearing to discuss the proposed uses of state shared revenue funding.  There was no public input so Mayor Austin closed the public hearing.

 

Cr. Atkinson moved to adopt Resolution 2003 – 14 – A Resolution relating to municipal services state shared revenues.  Cr. Cheshier seconded the motion.  Roll call vote:  Cr. Atkinson-yes, Cr. Cheshier-yes, Cr. Arnold-yes, Cr. Gavic-yes, Cr. Erickson-yes, Mayor Austin-yes.  The motion passed with 6 yes and 0 no.

 

PUBLIC HEARING – 2003-04 CITY OF ESTACADA BUDGET                                       

Resolution 2003 – 15 – A Resolution adopting, appropriating, levying and categorizing taxes for the 2003-2004 city budget.

 

Mayor Austin opened the public hearing for the 2003-04 city budget. 

 

Julie Howland, President of the Estacada Area Chamber of Commerce – Ms. Howland reviewed the written request from the chamber for $2,500 to be used for personnel costs in manning the chamber office.  She informed the council on the goals of the chamber that include working with the high school to develop a junior chamber.  They would like to hire a local grant writer to assist them in procuring grants.

 

Mayor Austin closed the public hearing.

 

Cr. Cheshier moved to adopt Resolution 2003 – 15 – A Resolution adopting, appropriating, levying and categorizing taxes for the 2003-2004 city budget.  Cr. Erickson seconded the motion. 

 

Cr. Arnold moved to amend the resolution to include the chamber request for $2,500 in the budget.  Cr. Atkinson seconded the motion.  This would change the numbers in the general fund, non-departmental budget to materials and services - $101,227 and contingency - $58,091. Roll call vote:  Cr. Atkinson-yes, Cr. Cheshier-yes, Cr. Arnold-yes, Cr. Gavic-yes, Cr. Erickson-yes, Mayor Austin-yes.  The motion for amendment passed with 6 yes and 0 no.  

 

Roll call vote on original motion:  Cr. Atkinson-yes, Cr. Cheshier-yes, Cr. Arnold-yes, Cr. Gavic-yes, Cr. Erickson-yes, Mayor Austin-yes.  The motion passed with 6 yes and 0 no.

 

COUNCIL BUSINESS                                                                                                        

 

Library Building Task Force – Architect Recommendation – David Piper reviewed the process used to evaluate and determine a recommendation to present to the council.  After carefully following the required process, the task force is recommending SRG Partnership as the project architect for an amount of $341,865 for Phase 1, 2 and 3 as per the schedule and scope of work included in the packet. 

 

Cr. Cheshier moved to accept the recommendation from the library task force and proceed with an agreement with SRG Partnership for library architect services as per the schedule and scope of work recommended by the task force.  Cr. Arnold seconded the motion.  The motion passed unanimously.

 

Resolution 2003 – 17 – A resolution for the purpose of transferring appropriations per ORS 294.450 - CR Carey explained the resolution and the need for the transfers.

 

Cr. Erickson moved to adopt Resolution 2003 – 17 – A resolution for the purpose of transferring appropriations per ORS 294.450.  Cr. Atkinson seconded the motion.  The motion passed unanimously.

 

Request to Waive Park Fee – Estacada Chamber of Commerce – Julie Howland reviewed the request to waive all park fees and stage fees for the 4th of July event.   CM reviewed the fees required by the city for the park and the stage.  The council discussed the request. 

 

Cr. Arnold moved to waive the park fees and stage fee for the 4th of July event.  Cr. Erickson seconded the motion.  The motion passed unanimously.

 

Underground Utilities Variance – Olga Dongvillo, 165 E 1st Avenue – Mayor Austin declared a conflict of interest and turned the meeting over to Council President Atkinson. 

 

Olga Dongvillo stated that she needed to expand her business and explained the process she has gone through.  She would like the council to waive the condition that she put in underground utilities.  The council discussed the request. 

 

Ms. Dongvillo stated the requirements were misrepresented to her and she did not know the amount would be assessed according to set amounts and not the actual amount to do the project.  She has a lot of donated labor that she has not included in her amount. 

 

Cr. Cheshier moved to grant the underground utilities variance request.  Cr. Erickson seconded the motion.  The motion passed with 5 yes and 1 abstention (Mayor Austin).

 

CITIZEN AND COMMUNITY GROUP COMMENTS                                                                

The council decided to have their mid-year goal setting on August 2nd if it will work for the facilitator.

 

Nina Hamilton stated that she feels she is being harassed by the police so they can write more tickets.

 

Jeff Gray, Estacada Chamber of Commerce Director, thanked the council for supporting the chamber.

 

COUNCIL REPORTS & COMMENTS                                                                          

 

Cr. Atkinson distributed a packet of information on the positive growth in neighboring cities of housing and businesses and how this growth is boosting the city budgets.  He feels the council needs to open their eyes and get on the bandwagon and get some of this growth coming our way.  He feels it will take a great effort by the council, chamber and the citizens to bring some of this growth to Estacada.

 

Cr. Cheshier commented on House Bill 2041 regarding road maintenance and some money that will come to our community if it goes through.

 

Cr. Arnold thanked the chamber, council and library task force for all they have done.  She is excited about the summer celebration events planned.

 

Cr. Gavic stated that soldiers are still in Iraq and citizens need to uphold the President and troops in Iraq with prayer.  He also stated that there was a fistfight downtown that was controlled when the police came. 

 

Cr. Erickson announced that there is a grant writing workshop on Thursday in the chambers at 7:00 pm.

 

ADJOURNMENT OF MEETING

 

          The meeting was adjourned at 9:45 pm.