ESTACADA CITY COUNCIL MEETING MINUTES

ESTACADA CITY HALL, COUNCIL CHAMBERS

475 SE MAIN STREET, ESTACADA, OREGON

TUESDAY, DECEMBER 9, 2003 - 7:00 PM

 

CALL TO ORDER BY PRESIDING OFFICER      

 

The meeting was called to order at 7:00 pm.  Mayor Austin led in the pledge of allegiance. 

 

Present:  Cr. Becky Arnold, Cr. Ben Erickson, Cr. Cliff Atkinson, Mayor Robert Austin, CM Randy Ealy.

 

Absent:  Cr. Marli Stauffacher, Cr. Michele Cheshier, Cr. Cliff Gavic.

                                               

CITIZEN AND COMMUNITY GROUP COMMENTS

November Citizen of the Month – Alan Rademacher

November Golden Rake Award – Hong’s Restaurant

 

Mayor Austin announced the November Citizen of the Month and Golden Rake Awards.

 

Lisa Homan, Whispering Pines – Ms. Homan updated the council on the residents at Whispering Pines and the agencies that they currently work with.  She also thanked everyone in the community that has put up the holiday decorations around town.  She invited the council to their upcoming Health Fair on December 15th from 11am to 3:00 pm

 

CONSENT AGENDA                                                                                                

Approve November 10, 2003 Council minutes

Resolution 2003 – 23 – A Resolution of the Estacada City Council proclaiming annexation of 9.58 acres owned by William Hilands and Allen and Dorothy Kendall. 

 

Cr. Erickson moved to adopt the consent agenda.  Cr. Arnold seconded the motion.  The motion passed unanimously.

 

DEPARTMENT & COMMITTEE REPORTS                                                                            

 

City Manager – CM read the results of the November 4, 2003 election into the record.  Measure 3-109 for annexation to the City of Estacada passed with a vote of 240 yes, 145 no and 13 blank votes.  398 of the 1212 registered voters placed votes for a 32.8% turnout. 

 

CM reviewed the information included in the packet including the Final Draft Copy of the Estacada Community Tourism Action Plan.  He distributed the grant application for the pond property and the potential park and thanked Dean Baker for all his work preparing the application.  CM also updated the council on the progress of the new library project and what the foundation is working on including some surveys that will be conducted.  CM thanked Cascade Utilities for volunteering their equipment and workers to help decorate the town and City Hall for the holidays.  These things would not be possible without their continued support. 

 

Cr. Arnold stated that she has been in contact with the Mayor of Eugene and the City Administrator of Aumsville and both of the cities have built skate parks on school property.  We should be able to get some valuable information about placing the parks on school property and how the liability issue was handled and how grants for the parks were obtained. 

 

COUNCIL BUSINESS                                                        

 

Comp Plan Review Update – Cr. Atkinson stated that the Periodic Review Committee has met with Morgan CPS to lay the groundwork for Phase I of the Comp Plan review update.  Phase I should be before the council by November 2004.  Phase I is the most intensive part of the plan and includes a complete inventory of the land within the UGB.  Each property will be evaluated and a use will be determined for each parcel. 

 

Library Project Engineering Change Order Request – SRG Partnership Inc. – CM reviewed the change order.  Cr. Atkinson moved to approve the $7,500 change order to the SRG Partnership, Inc. contract.  Cr. Erickson seconded the motion.  The motion passed unanimously.

 

Library Project Endorsement Letter – CM stated that the Library Foundation is requesting letters of support from the council for the project.  The council will send letters showing their support.

 

CITIZEN AND COMMUNITY GROUP COMMENTS                                                                

COUNCIL REPORTS & COMMENTS                                                                          

 

Cr. Erickson congratulated the Arts Commission for obtaining two grants for the Summer Celebration. 

 

Cr. Arnold stated she is very proud of the community and the holiday decorations are very nice and she thanked all the volunteers that helped display them.  She also stated that the holiday bazaar was very successful. 

 

Cr. Atkinson congratulated Lisa and Terry for the festival of lights event.  He also wants the city staff and council to continue to work with business to improve the economy of Estacada.

 

Mayor Austin commented on the annual League of Oregon Cities conference.  He stated that the contacts made at the conference are very valuable. 

 

EXECUTIVE SESSION – O.R.S. 192.660(1)(i) – Personnel                                                    

Mayor Austin announced that the council would adjourn into executive session under ORS 192.660(1)(i) to review and evaluate the City Manager.  He asked everyone to leave the room except those representing the media.  He advised the media representatives to that they couldn’t report the contents of the executive session. 

 

All council listed above was present along with Clinton Vining, Clackamas County News.

 

The Council returned to regular session.

 

Cr. Erickson moved to accept the City Manager Contract retroactive to his anniversary date.  Cr. Atkinson seconded the motion.  The motion passed unanimously.

 

ADJOURNMENT OF MEETING

 

          The meeting was adjourned at 9:00 pm.