ESTACADA CITY HALL, COUNCIL CHAMBERS
475 SE MAIN STREET, ESTACADA, OREGON
MONDAY, APRIL 14, 2003 - 7:00 PM
CALL TO ORDER BY PRESIDING
OFFICER
The
meeting was called to order at 7:00 pm.
Mayor Austin led in the pledge of allegiance.
Present: Cr. Marli Stauffacher, Cr. Cliff Atkinson,
Cr. Michele Cheshier, Cr. Becky Arnold, Cr. Ben Erickson, Mayor Bob Austin, CM
Randy Ealy, CR Denise Carey.
Absent: Cr. Cliff Gavic.
CITIZEN AND COMMUNITY GROUP
COMMENTS
Julie Howland, President, Chamber of Commerce, presented Randy Ealy with the 2002
Partnership of the Year Award for the cooperation between the City of Estacada and
the Chamber on many projects and events.
CM Ealy accepted the award on behalf of the city.
Mayor Austin revealed the new wall plaques
recognizing former mayors and councilors.
Chief Larry Long, Estacada Fire Department – Chief Long apologized that he had not
informed the council previous to the news breaking in the newspaper regarding
the proposal to join with the Boring Fire Department and that he would be
resigning his position as chief. They
have hired a consulting firm to perform a management audit on both districts,
conduct a feasibility study regarding the merger, and perform a fire chief job
analysis. Sandy Fire Department will
also be involved in the study and are interested in the merger. Chief Long stressed that this is only being
studied at this time and is not a sure thing.
The study will recommend the best direction for the districts to
take. If the merge looks like a good
idea, the two districts will contract with each other for one or two years and
if everything works out they would formalize the merger. As of July 1st, Alan Hull will be
promoted to Acting Chief and retired Chief Dan Burke will step in to
assist.
Jamie Hazencamp, Estacada Office Manager, Destination Wilderness – Ms. Hazencamp asked
if 3rd Street could be changed from 2-hour parking. Some of their customers need to park there
while they are on the rafting trips and they need somewhere to park. Mayor Austin stated that there is a municipal
lot that would be available for all day parking.
Dee Hawes,
PRIDE – Mr. Hawes stated that PRIDE is working on a grant and has support from
downtown businesses for approximately $8,000 for matching funds. They are really making progress and are
looking forward to working together to improve Estacada as a whole.
Nina Hamilton – Ms. Hamilton stated that many of the business owners in town are
concerned with directing the traffic into town from the highway. Signage would be very helpful and she feels
the council may want to address this at a future workshop.
CONSENT AGENDA
1. Approve February 24, 2003 Council workshop and
regular meeting minutes
2.
MHEA Grant Application
3.
Valberg Appraisal
4.
Asphalt Trench
Repair, Street Overlays, New AC Surfacing Contract (moved)
5.
2003 Storm
Drainage and Sanitary Sewer Improvements Contract (moved)
Cr. Cheshier asked to move Item 5 – 2003 Storm Drainage and Sanitary Sewer Improvements Contract to a business item. The council unanimously agreed.
Cr. Atkinson moved to approve the consent agenda. Cr. Stauffacher seconded the motion. The council asked questions regarding the items on the consent agenda. Cr. Erickson asked why we were appraising the Valberg property. CM stated that he is in the process of completing a grant that this property would be beneficial to have. He is wording the grant so that we could site a park or possibly the new library there. CM would like to keep all options open. Cr. Atkinson moved to amend the motion to delete Item #4 from the consent agenda and only approve Items 1, 2, and 3. Cr. Arnold seconded the motion. The motion for the amendment passed unanimously. The amended motion passed unanimously.
The council would like Item #4 tabled until the next meeting to get more information. PWS Strawn showed up and this was moved to council business.
DEPARTMENT & COMMITTEE
REPORTS
Clackamas
County Sheriff’s Report – written
report only.
City Manager – CM Ealy reviewed his written material included in the packet. He stated that the first budget committee
meeting is May 13, 2003 and then May 20, 2003 and each Tuesday thereafter until
passed. These meetings begin at 6:30
pm. He also announced numerous
community meetings coming up the next few weeks. CM Ealy updated the council on information regarding the funding
for the library in the future. The
county will be submitting a county wide levy for libraries in November
2004.
COUNCIL BUSINESS
Building Permit Fee Increases - Charlcie Taylor, The Building Department,
reviewed their request for building permit fee increases and a fee change. They have not asked for increases since the
original contract was signed in 1996.
Ms. Taylor stated that she is asking the council to approve the fee
beginning June 1st so she can begin the process by notifying the
State Building Codes Division and scheduling a public hearing before the
council. The council approved of the
fees and set a public hearing for May 12, 2003.
2003 Storm Drainage and Sanitary Sewer Improvement
Contract – Cr. Cheshier moved to
dismiss the protest, reject the four bids received without first tier
disclosure, award the contract to the low responsive bidder, D & A General
Contractors for $134,987 and to authorize the City Manager to sign all related
paperwork. Cr. Erickson seconded the
motion. Roll call vote: Cr. Stauffacher-yes, Cr. Atkinson-yes, Cr.
Cheshier-yes, Cr. Arnold-yes, Cr. Erickson-yes, Mayor Austin-yes. The motion passed with six yes and 0 no.
Asphalt Trench Repair, Street Overlays, New AC
Surfacing Contract – PWS stated
that the awarding of this contract is primarily to establish the unit price of
asphalt work and not to exceed $69,300.
Cr. Atkinson moved to accept the bid from Roy L. Houck Construction for
asphalt paving for the next 15 months.
Cr. Stauffacher seconded the motion.
Roll call vote: Cr. Stauffacher-yes,
Cr. Atkinson-yes, Cr. Cheshier-yes, Cr. Arnold-yes, Cr. Erickson-yes, Mayor
Austin-yes. The motion passed with six
yes and 0 no.
Abatement Procedure Review – CM reviewed the information in the packet
regarding the abatement process. The
council asked if they could receive a report on the types of violations being
taken care of. PWS stated that Mr.
Smith is working on this and should have it ready soon. The council would like to see this report in
the next packet.
Park Master Plan Project – CM reviewed the summary of community visioning
included in the packet. Cr. Cheshier
feels that the youth in the community could really benefit from a skate
park. She also asked how the field
project is progressing as a joint effort between the school district and the
city. CM stated that there was a
meeting but he has not heard back regarding this meeting. Superintendent Mike Call gave a cold
shoulder to using school property for a skateboard park but CM is not sure this
is the school board’s position.
Annexation letters – CM stated that the attorney has clarified that the city can annex
properties that are islands or health hazards by ordinance only. All other annexations must be approved by a
certain percentage of the property owners and follow the process of going to a
vote of the people. The council
discussed the proposed areas of annexations.
There are only two parcels that are not islands – the mill property and the
timber park. The council consented to
send the letters to the island properties at this time.
Ordinance Series of 2003, No. 2 – An ordinance
prohibiting loitering and the enforcement thereof. – CR Carey read the first reading of the
ordinance. The ordinance will be read
again at the next meeting.
Ordinance Series of 2003, No. 3 – An ordinance
amending Section 8.08.010(A) concerning the installation and use of portable
toilet facilities. – CR Carey read
the first reading of the ordinance. The
ordinance will be read again at the next meeting.
Ordinance Series of 2003, No. 4 – An ordinance
amending Sections 8.08.010, 8.08.050, and 8.08.090 of the Estacada Municipal
Code relating to public nuisances.
– CR Carey read the first reading of the ordinance. The ordinance will be read again at the next meeting.
CITIZEN AND COMMUNITY GROUP
COMMENTS
COUNCIL REPORTS &
COMMENTS
Cr. Erickson commended the arts commission for the
author’s reading on Friday – it was very successful. He stated there will be a rally on Saturday for the troops at city
hall and there will be a community Easter service at the stadium at 6:00 am on
Sunday.
Cr. Arnold asked everyone to attend the skate
meeting and support the kids.
Mayor Austin thanked Cr. Erickson for taping the author’s reading.
ADJOURNMENT OF MEETING
The meeting was adjourned at 9:30 pm.