Library Building Task Force

Draft Minutes

06 January 2003

Members present:

Jim Reynolds, Felix Rimberg, Jane Troeh, Gary Warkentin and Pam Webber.

Guests: Katinka Bryk, Dave Piper, Gloria Polzin, Steve Niichel,

Jim called the meeting to order at 10:35 in the Council Chambers

Pam/Gary moved/seconded that the minutes of the December 10th meeting be approved as read. It was approved unanimously.

Jane Troeh (Communications Committee) reported that there is nothing new to disseminate because we are still undecided on an architect and a site.

Gary Warkentin (Structural Committee) said that some members of the LBTF felt that the architectural selection process had been progressing too quickly and the Structural Committee wishes to design a selection method that is comfortable for everyone, one that we can all live with. He called for suggestions about questions that still need to be answered by the architectural firms: What does everyone need to know to make a decision? Who makes the final decision? Felix called for documentation to help create a written case for the architect that we recommend to the Council. Gary pointed out that he did not have all the completed evaluation forms from the interviews we conducted in December. Jane proposed that the architectural firms be investigated further. Katinka proposed that we discuss the questions that have already been sent to Gary. Jim asked if we presently already know who the best architect is for Estacada? The general consensus was that we did not. Jim directed the LBTF members to each comment on the firms or add any questions they had to Gary’s list. He instructed the structural committee members listen to input and the questions, design a comfortable process, and return to us with a recommendation and ranking of the three interviewed architects.

Next meeting is February 4^th at 9am in the Council Chambers.