Estacada
Chamber of Commerce
February Full Board Meeting
February 12, 2003
7:36AM-9:21AM
Attendees: Lisa Homan,Tanya Phillips, Julie Howland, Becky
Arnold, M.V.Whitney, Norm Ernst, Jeff Gray, Diedre Landon and Dean Hansell.
Meeting called to order:
By Julie Howland (President)
7:36AM.
January 25, 2003
Minutes: Read by Secretary, M.V.Whitney approved
as read. NOTE:
December 11, 2002 minutes were amended: The word “confidential” was removed-
Dean Hansell 1st motion, 2nd by Julie Howland –motion
carried to delete the word.
President’s Update: None.
Financial Report: Becky Arnold. TDC grant monies used $1804.00 out of
general fund. Need more membership monies $4400.00 uncollected. Economy is bad.
Becky to implement 90-day payment options to our members that can’t pay.
Installments of 3 equal
payments for their membership dues. $1000.00 sent to Western Display to pay for
past fireworks. New check signers need to be established to sign checks. Dean
Hansell & Tanya Phillips agreed that a 90-day payment option letter should
be mailed out to delinquent members. Jeff Gray suggested a 90-day rubber stamp
to stamp in read on the letter. Dean said that a letter would be more official
than a phone call. Tanya made motion to accept Financial Report, Dean 2nd-motion
carried.
Truck Raffle: Lisa/Becky 989 $40.00 tickets left to be sold before
July 4th, 2003. Steve Stone set up ads in the CCN. Becky said that
we need to promote this raffle with flyers, posters, and a sign on the truck.
Sell the tickets at community events: Choir in March @ High School, Etc. No
Chamber Board Director or their family can buy these tickets (only sell).
Chamber members can buy the tickets. Becky suggested that 3 people could buy 1
ticket and sell the truck-split the money. Becky said the tickets are @ her
office for any member to check out & sell.
Staff Report to Board: Lisa Homan had several ideas to boost Chamber
enrollment: (Lots of Prizes) Membership contest-Mother’s Day Raffle, 4th
of July Raffle, Father’s Day Raffle, Treasure Hunt in Estacada-she will move
forward with this concept. Lisa stated that a few downtown businesses had
complained about the road closure (Broadway Str.) during the Historical
Reenactments and that all businesses need to sign a waver to authorize the road
closure. Diedre Landon suggested using SW 2nd and SW 3rd
as detours. Lisa said that she terminated Angela Shibley. Lisa will look for
replacement through ETBS. Need someone with computer background. Tanya
suggested that Lisa stay in office all day to answer phones. Lisa said that the
Chamber office still needs the molding installed. Lisa said that Randy Ealy is
waiting to hear about the HWY 224 beautification project grant money. The
Chamber kiosk needs to be redone. Lisa said that she is working on the Chamber
website.
Museum Update: Lisa reported that $6.00 collected.
Readerboard Sign on HWY
224: Becky suggested that we get
grant money to install a readerboard sign on HWY 224 to announce community
events. Dean said that we cannot put any signs on HWY 224-ODOT-regulations.
Tanya suggested a sign in front of City Hall. Diedre suggested redoing the
existing Timber Park sign with a new electronic sign.
Historical Murals: Julie suggested that the Chamber work with the
Artback to buy a plaque for the historical murals in town.
4th of July: Lisa reported
that vendors are already calling into the office to get the vendor application.
Becky said no word from Budweiser yet. BaHa Grill-no response. Tanya said that
it would be good to work with the Timberfest people to help with our 4th
of July-Becky said that it could be a financial nightmare to work with another
group. Diedre suggested a carnival.
Tanya said that people get bored at the park-we need carnival-more to do. Julie
suggested Sparky the Lightbulb, Smokey the Bear, sawdust pile with coins, .99
cent carnival. 4th of July committee meeting to be held on Feb.
20th, 2003- PM @ the Bank of the West.
2002 Awards Banquet
Plaques: Tanya agreed to contact
Gordon Schular about redoing the plaques, as they were not professional.
BOD Meetings (location):
Becky said that the Cazadero was
fine for the meetings, Cazadero is not a Chamber member. Julie likes the
Viewpoint. Tanya suggested City Hall. Diedre suggested the Public Works office.
Becky stated that we need to patronize our members. Julie read the letter she
received from the owner (John Barkle) of the Viewpoint Restaurant regarding our
BOD breakfast meetings, (letter on file @ Chamber office). Dean said that we
have our luncheon forums @ the Viewpoint quite often and that we should have
our breakfast BOD meetings @ the Cazadero.
Executive Secretary-Job Description: Tanya and Julie said that they were working on
Lisa’s job description and her review was in process. They stated that they
will create a Job Description, Duties Manuel and do Lisa’s review as soon as
they can. M.V.Whitney asked if they could have this done by the March BOD
meeting and they said, probably not, that it takes a lot of time and that they
are working on it, but did not want to just throw something together.
Meeting Adjourned:
9:21AM.
Respectively submitted by:
M.V. Whitney
Estacada Chamber of
Commerce Secretary