ESTACADA PLANNING COMMISSION MINUTES

CITY HALL

THURSDAY, SEPTEMBER 26, 2002 - 7:00 PM

1. CALL TO ORDER

The meeting was called to order at 7:00 pm.

2. ROLL CALL

Present: Cm. McGregor, Cm. Crosby, Cm. Sager, Cm. Holden, Cm. Cameron, CP McCallister, DCR Hovda.

Absent: Cm. Erickson and Cm. Pettitt.

3. APPROVAL OF THE JULY 11, 2002 MINUTES

Cm. Holden moved to approve the July 11, 2002 minutes. Cm. McGregor seconded the motion. Motion passed unanimously.

4. PUBLIC HEARING

Conditional Use #2002-07. The applicant, Bernard Atkinson (Family Ford), is requesting a conditional use according to Sections 16.36.030(E) of the Estacada Municipal Code, to allow for an auto sales and display area. Property is described as 34E, 20BA, tax lots 100 & 200 - corner of Hwy 224 & Rivermill Road. The subject property is zoned M-1 (light industrial). This application is subject to section 16.36, 16.76 & 16.88 of the Estacada Municipal Code.

Cm. Cameron closed the Planning Commission meeting and opened the public hearing. He asked for abstentions or exparte contact - there was none.

CP reviewed the staff report, which recommends denial due to the lack of information submitted that is needed to determine some of the standards.

Cm. Holden asked if the library were to move out to this area who would be responsible for dealing with the traffic.

CP stated that a governmental use is an outright use so traffic would not be addressed. The same would go if any other outright industrial use were to move to this area.

Cm. McGregor asked what would trigger a traffic light being required.

CP stated that it is the level of service that would trigger a traffic light requirement.

Cm. Crosby asked who would do the recommended site plan review. CP stated that typically City staff does it, but the Planning Commission has the ability to require the site plan be reviewed and approved by the Planning Commission.

Cm. Cameron read a statement regarding evidence.

Cliff Atkinson, 408 NE Shafford, applicant, stated this is not a permanent building, just a temporary building so they can move some of their vehicles and get into a more visible location. They are not sure how big the paved area will be at this time. They will be putting a mobile modular on the property and will not be connecting it to water or sewer, as it will not have any restroom facilities. They will connect to electricity and will meet all requirements. He stated that there would only be one or two staff on site at a time so they will not need much off street parking. He also stated that they will not be installing any additional signage, their access will be from Veteran's Blvd, they will meet any ADA requirements and also will meet ODOT's requirements regarding storm drainage. He reminded the Commission that this is a re-application -they previously had a conditional use permit, but they let it expire.

Cm. McGregor stated that last time they reviewed this property the Commission determined the sales area would be the same as the sales room, which would make the off street parking requirement larger.

CP stated the city code determines the off street parking requirement based upon the building floor area, but the Planning Commission can require additional spaces if they want.

Mr. Atkinson stated they would put in several off street spaces for their customers.

The Commission asked if the applicant has to connect to the water, sewer and storm drain systems. CP stated they must connect to the storm drain system, but they would only have to connect to the water and sewer systems if it is required under the building code because it is a public building.

Cm. McGregor asked about site obscuring fencing for storage areas. CP stated that all that is beomg proposed is parking of cars for sale.

Mr. Atkinson stated they are only displaying cars on the property.

Cm. Cameron reminded the Commission if they approve this tonight, they must be comfortable with it being there for 10 years or longer. If the applicant wants to build a permanent building they must reapply.

Cm. Cameron closed the public hearing and reopened the Planning Commission meeting.

CP asked the applicant how many buildings they are proposing to site on the property. Mr. Atkinson stated they are not sure if they will need one or two, but would like approval for two just in case they need that many.

Cm. Cameron feels they need a restroom on site for customers.

Cm. McGregor moved to approve Conditional Use #2002-7 with the conditions in the staff report and to also require connection to city water and sewer if the building code requires it, and to require the site plan be reviewed and approved by the Planning Commission. Cm. Crosby seconded the motion. Roll Call Vote: Cm. McGregor - yes, Cm. Crosby - yes, Cm. Sager - yes, Cm. Holden - no, Cm. Cameron - yes. Motion passed 4-1.

5. ADJOURNMENT

The meeting was adjourned at 7:38 pm.