ESTACADA CITY HALL,
COUNCIL CHAMBERS
475 SE MAIN STREET,
ESTACADA, OREGON
MONDAY, MAY 20, 2002
- 8:00 PM
A. CALL TO ORDER BY PRESIDING OFFICER
The meeting was called to order at
8:10 pm. Mayor Austin led in the Pledge
of Allegiance.
Present: Cr. Atkinson, Cr. Butcher, Cr. Hartwig, Cr.
Stauffacher, Cr. Troeh, Mayor Austin, CM Ealy, DCR Hovda.
Absent: Cr. Gavic.
B. CITIZEN
AND COMMUNITY GROUP COMMENTS
1.
May Citizens of the Month – Shawn McDowell, Matt
McDowell, Ryan Hemenway
2. May
Golden Rake Award – Lee Beckgren
Mayor Austin
recognized the May Citizens of the Month and Golden Rake Award winners. Beverly Anderson stated that each of the
citizens of the month winners put in at least 40 hours of hard labor on the
SOLV It Day work.
Ken Johnson,
stated he would like to open brewery in town.
Would like the Council to adopt some new language in the City Code,
later in the meeting, that will make it possible for him to move forward.
Curtis Irwin,
22285 S Indive Road, wants to make sure the Council and public is aware of the
meeting here tomorrow night regarding the skate park. He stated the half-pipe is completed, except
for one railing. He is waiting for the
weather to cooperate so that he can finish.
The public is welcome to use it now.
The project came in under budget.
C. CONSENT AGENDA
1. Approve
May 13, 2002 Council meeting minutes
Cr. Hartwig
moved to approve the consent agenda. Cr.
Troeh seconded the motion. Motion passed
unanimously.
D. DEPARTMENT & COMMITTEE REPORTS
Beverly Anderson
– RARE, Ms. Anderson stated that the Americorps volunteers came out a few weeks
ago and cleared a bunch of area around the pond property. They are coming back out soon to continue
working on this project.
Ms. Anderson
stated that the PSU students will be doing two brief presentations to the
Council on June 10th, regarding economic development, and the
recycling survey. She has about four
months left here and loves the work she is doing.
Cr. Atkinson
asked about extending Ms. Anderson's time with us. CM stated that we are looking at using some
part time hours along with under-budgeted line items in our personnel budget to
create a position for her the coming budget year. Another option would be a half time position
with the City and a half time position with another entity in our community
doing the same type of work.
City Manager
Report – CM reviewed the water loss report and the public works activity
reports in the packet. CM discussed the
most recent court activity report and Estacada Community Foundation donations
through the water bills. We are currently
collecting over $100 a month on behalf of the foundation through our utility
bills.
CM reviewed the
upcoming evening meetings for the remainder of this month.
E. COUNCIL BUSINESS
City
Engineering Contract – Award, CM reviewed the staff report regarding the
proposals received for the City Engineering Contract and stated it was
unanimous among the reviewing committee to recommend award of the contract to
Curran McLeod as the City engineer of record.
They felt that Curran McLeod's knowledge of our systems and plans makes
them most valuable to the City.
Cr. Hartwig asked about
the increase in rates that they are proposing.
CM doesn’t feel the rates are unreasonable, and stated that they are in
the same ballpark as the other proposals.
He feels that Curran McLeod would end up charging the city for fewer hours
on a project because they are so familiar with our system and needs. Other firms would have to charge us more
because they would have to spend more time researching the system and needs.
Cr. Butcher
asked what the length of the contract is going to be. CM stated that he was going to see what time
frame the council was interested in and then have it put in the contract. The Council acknowledged the contract states
the rates will be reviewed annually.
Cr. Hartwig
stated that it is his interpretation that we can hire another engineer for
specific projects if we wish. CM agreed
with this statement.
PWS feels there
isn't a length in the contract so that it was open and could be decided by the
City.
Cr. Butcher moved to allow
CM to negotiate and enter into an agreement with Curran McLeod as the City
Engineer for a term of 5 years, with the rates subject to review annually. Cr. Atkinson seconded the motion. Motion passed unanimously.
Brew Pub
Alternatives – PWS Strawn reviewed the staff report in the packet regarding
treatment recommendations for the brew pub.
The Council discussed the recommendations, options and impact on the
City and the brew pub. Consensus was to
allow staff to prepare an ordinance for Council review at the next meeting.
Mr. Johnson stated that
the recommendations are consistent with what he has been looking at. He met with Pat Curran and they explored
alternatives that will work for him. He
feels that if the City moves ahead with this proposal they can make this work
for both parties.
2002 SCA
Project – 3rd and Main – Award Bid, CM reviewed the process and
scope of work. The City received one
bid, from a contractor the city has been working with for a long time.
PWS discussed
the 3 items that were removed from this project. The cost of keeping Main Street open during
construction was an extra $16,000. The
City has elected not to do that and will look at alternatives for keeping this
area closed for 45 days. Pedestrian
crossing will still be allowed during construction.
Cr. Atkinson
would like staff to ask Tri-met not to stop at the bottom of the hill once this
project is completed.
Cr. Hartwig
moved to award the bid to Parker Northwest paving for an amount of $64,762 and
allow staff to approve any necessary change orders as needed, within
reason. Cr. Stauffacher seconded the
motion. Roll Call Vote: Cr. Stauffacher - yes, Cr. Butcher – yes, Cr.
Hartwig - yes, Cr. Troeh - yes, Cr. Atkinson - yes, Mayor Austin - yes. Motion passed 6-0.
Estacada Area
Arts Commission Appointment - Council consensus was to accept the
resignation of Brent Lawrence, and thank him for his work. Consensus was to also appoint Jami Berry to
fill the vacant spot with a term ending 6/30/03.
F. CITIZEN
AND COMMUNITY GROUP COMMENTS
Lisa Hohman, Executive Director of the Chamber of
Commerce, thanked City staff for the help with the move issue that was
discussed at the last meeting. She gave
a tentative update of projects in the coming year. The Chamber is working very hard on revamping
the chamber building in the Timber Park.
The Chamber is
working with Clackamas County Tourism on getting some reenactments this
summer. She asked for clarification on
street closures. Staff stated that we have
street closure permits available at City Hall.
G. COUNCIL REPORTS & COMMENTS
Cr. Troeh
thanked everyone for all their hard work and for coming.
Cr. Atkinson
feels there are a lot of neat things that can happen in the Timber Park. He doesn’t feel the Parks & Recreation
Commission is being incorporated on the issues and things going on in the
park. He would also like to see more
open communication with PGE regarding the park and their support. Cr. Atkinson feels there is an issue that
needs to be dealt with regarding absenteeism of Council members, the same way
that they did with the Planning Commission.
Cr. Hartwig thanked the PSU students and everyone
for their hard work on the Library project.
CM talked about
closing Main Street for 45 days. He
feels this is a very sensitive issue and wants to spread the word and keep the
public involved. He suggested handing
out flyers and going around town and talking to business owners. The closure will begin Tuesday, May 28th.
H. ADJOURNMENT OF MEETING
The meeting
was adjourned at 9:30 pm.